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Home My WebLink AboutPACKET APR 10 2001 �r City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 10, 2001 1:30 P.M. AGENDA OPENING • Invocation Pledge Roll Call • Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items * Consent Agenda GENERAL BUSINESS 1. Consider amending Ordinance No. 01-006 to fill vacant positions for judges and alternates for the May 5, 2001 General and Special Election 2. Consider approving a contract for the construction of Phase I of Perlstein Park 3. Consider approving a contract for cleaning the anaerobic digesters at the Water Reclamation Plant 4. Consider approving the 2001 Action Plan of the Consolidated Grant Program 5. Consider amending the 1999 Consolidated Grant Program by reprogramming funds to other eligible HUD activities WORK SESSION * Review recommendations from city staff and the Community Development Advisory Committee relating to the 2001 Action Plan of the Consolidated Grant Program EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: James R. Hucker v. City of Beaumont Buncy Seago, Sr. and Audrey Seago, Individually and as heirs of the Estate of Deanene Linette Seago v. City of Beaumont et al COMMENTS • Councilmembers comment on various matters • City Manager Report • Public Comment (Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 Amend Ordinance No. 01-006 to fill vacant positions for judges and alternates for the May 5, 2001 General and Special Election City of Beaumont :LULJ C ouncil A enda Item c g TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Barbara Liming, City Clerk MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 3, 2001 REQUESTED ACTION: Amend Ordinance No. 01-006 to fill vacant positions for judges and alternates for the May 5,2001 General and Special Election and eliminate precincts used only by BISD and the Port of Beaumont. RECOMMENDATION: Administration recommends appointing Williams Cullins as judge and Celeste V. Johnson as alternate judge for Precinct 6; John N. Mistrot as judge for Precinct 79; Sheila Hebert as judge and Merlessa Sweet as alternate judge for Precinct 8; Helen Parker as alternate judge for Precinct 3; James Suire as judge for Precinct 72;Willie Marrou as judge and Janice F.Marrou as alternate judge for Precinct 75; Helen Stone as judge and Eloise Sole as alternate judge for Precinct 104; and Marjorie Applebach as alternate judge for Precinct 67 and Grace DeMary as judge and Roberta Howard as alternate judge for Precinct 20. Also, Precincts 28, 31, 33, 35, 66, and 74 will be removed since the Beaumont Independent School District and the Port of Beaumont have cancelled their elections due to uncontested races. BACKGROUND Ordinance No. 01-006 was approved on February 6, 2001, calling the General Election to be held May 5, 2001 to elect Ward Councilmembers, designating polling place, appointing election officials, and addressing other pertinent factors of the election. Since that date, resignations, relocations and illnesses necessitate amending the ordinance to approve replacement appointments for certain precinct officials. SUBSEQUENT ACTION Appointment of judges and alternates. RECOMMENDED BY City Manager and City Clerk RECOMMENDED MOTION Approve/Deny amending Ordinance No.01-006 to appoint j udges and alternates and delete precincts not required for this election. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING ORDINANCE 01- 006, THE ELECTION ORDINANCE WHICH CALLED A GENERAL ELECTION FOR THE 5TH DAY OF MAY, 2001 TO FILL VACANCIES FOR PRECINCT JUDGES AND ALTERNATES AND A SPECIAL ELECTION. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT Ordinance 01-006, Section 5, be and the same is hereby amended to reflect the appointment of persons to fill previously vacant precinct judge positions. The persons whose names appear in Exhibit °A" attached hereto and made a part hereof for all purposes are appointed presiding judges and alternates for the respective polling places with authority to select and appoint clerks. Pursuant to Sections 32.032 and 32.033 of the Texas Election Code, the presiding judge for each election precinct shall appoint a minimum of two (2) clerks and a maximum of five (5) clerks for the proper conduct of the election. Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 3. All ordinances or part of ordinances in conflict herewith are repealed to the extent of the conflict only. Section 4. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont, Texas. PASSED BYTHE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2001. Mayor - EXHIBIT A - 2001 GENERAL ELECTION ORDINANCE PRECINCT POLLING LOCATION JUDGE ALTERNATE Region V Education Center Don E. Hegele Yvonne Smith 2295 Delaware Beaumont, Texas 77703 2 Smith Middle School Bettye Desoto Louis Desoto 4415 Concord Beaumont, Texas 77703 3 Brown Alternative Center Etta Lois Hope Helen Parker (formerly French Elem.) 1900 Pope Beaumont, Texas 77703 4 BISD Administration Dr. Bruce Drury Chevy Ford Building 3395 Harrison Beaumont, Texas 77706 5 Caldwood Elementary Jimmie O'Neal Dolorous Kelley 102 Berkshire Lane Beaumont, Texas 77707 6 Central Senior High School Williams Cullins Celeste V. Johnson 88 Royal Purple Drive Beaumont, Texas 77702 7 0. C. "Mike" Taylor Career Muriel J. Krepper Dorothy Nowell Center 2330 North Beaumont; Texas 77702 8 Magnolia Baptist Church Shelia Hebert Merlessa Sweet 2830 Pine Street Beaumont, Texas 77703 10 Scott Olive Baptist Church Nannette Cantue Sheila Hebert 1050 Ewing Beaumont, Texas 77701 11 Jefferson County Rose Marie Owens Lorenzo Lee Courthouse Owens 1149 Pearl Beaumont, Texas 77701 12113 Dunbar Elementary Revordia Williams Maude Bell 825 Jackson Beaumont, Texas 77701 14 Ogden Elementary School Alice Andrews James H. Hardy 2300 Victoria Beaumont, Texas 77701 15 King Middle School Annie Pumphrey Olivia Gonzales 1400 Avenue A Beaumont, Texas 77701 16 Fletcher Elementary Herman Davis, Jr. School 1050 Avenue E Beaumont, Texas 77701 17 Municipal Airport Lennis Almon Walter S. Almon Highway 90 Beaumont, Texas 77713 18 Ozen High School Dorothy S. Thomas Levora Anderson 3443 Fannett Road Beaumont, Texas 77705 19 BISD Administration, Annex Leonie Bodin Leo Lemell 1025 Woodrow Beaumont, Texas 77705 20 Pietzsch Elementary Myron Myrick Grace DeMary 4301 Highland Avenue Beaumont, Texas 77705 22 Guess Elementary School Vickie Clement Kathie Walker 8055 Old Voth Road Beaumont, Texas 77713 23 LNVA Lucille Bryan Wallace Bryan 7850 Eastex Freeway Beaumont, Texas 77708 26, 90 Municipal Airport Donna Kay Bobbie F. Watson Highway 90 Hargraves Beaumont, Texas 77713 27, 78, 86 Amelia Elementary Huberta Maynor Maedell Janecka 565 South Major Drive Beaumont, Texas 77707 39 Blanchette Elementary Maudry Plummer Isabelle Sonnier 2400 Lela Beaumont, Texas 77705 62 Sallie Curtis Elementary Ward McCurtain Edna McCurtain 6225 North Circuit Beaumont, Texas 77706 63 Lucas Elementary Thelma Nobles Mrs. Timmie Bell 1750 East Lucas Beaumont, Texas 77703 64, 92 Community Players (former Mary B. Francis Joe Byerly Tyrrell Park Elementary) 5515 Phelps Beaumont, Texas 77705 65 Regina-Howell School Peter J. Bevlaqua Verna Bevlaqua 5850 Regina Beaumont, Texas 77706 67, 21 South Park Middle School Viola Koenig Marjorie Applebach 4500 Highland Avenue Beaumont, Texas 77705 68 Austin Middle School Bobby T. Cowart Frances Strachn 3410 Austin Beaumont, Texas 77706 72 Southern Star Gymnastics James Suire Lenora Caffey 7595 Highway 105 Beaumont, Texas 77713 73 George Marshall Middle Ella Sanders John Clayton School 6455 Gladys Beaumont, Texas 77706 75 Lamar University, Willie Marrou Janice F. Marrou McDonald Gym 4400 MLK, JR., PKWY Beaumont, Texas 77705 77 St. Pius X Church Schieketta E. Lois Simmons 5075 Bigner Road Simmons Beaumont, Texas 77707 79 Tennis Center John N. Mistrot Mary Malone 6455 College Beaumont, Texas 77707 84 Fehl School Ora Magee Carolyn R. 3350 Blanchette Calhoun Beaumont, Texas 77701 85 OCAW Hall Alice Dyes Verline Davenport 2490 South 11 th Street Beaumont, Texas 77701 87, 88 Pine Burr Baptist Church Mary Ehrensberger Paula Lagendre 5095 Pine Burr Beaumont, Texas 77708 89 Ridgewood Retirement Ruth Cole Leah Beard Center 2520 IH 10E Beaumont, Texas 77703 104 Wesley United Methodist Helen Stone Eloise Sole 3890 Dowlen Road Beaumont, Texas 77706 2 Consider a request for approval to award a bid for the construction of Phase I of Perlstein Park City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 4, 2001 REQUESTED ACTION: Council approval to award a bid for the construction of Phase I of Perlstein Park. RECOMMENDATION Administration recommends the award of a bid to Quality Contract Services, Inc. of Bridge City, Texas to furnish all labor, equipment, supplies and materials necessary for the construction of Phase I of Perlstein Park, located in the Amelia area on Greeves Avenue. BACKGROUND Five (5) bids were received on March 26, 2001 for furnishing all labor, equipment, supplies and materials necessary for the construction of Phase I of Perlstein Park. Bids, including recommended alternates, ranged in price from $217,798 to $275,380. The new neighborhood park is being constructed on approximately 10.1 acres of land in the Amelia area. Development of the new site began in 1997 when the City purchased a 4.31 acre tract for $35,000. During June 2000, Chevron Pipeline Company conveyed the adjoining 5.789 acre tract to the City for the project. Construction of Phase I consist of parking for approximately sixteen (16) vehicles, security lighting, playground equipment surrounded by a safety surfacing material, a covered shelter with picnic tables, a drinking fountain, and an aquatic playground consisting of four(4)different water spray elements. Also included is sodding and landscaping around the new park facilities. Perlstein Park- Construction Project April 4, 2001 Page 2 The low bid submitted by Quality Contract Services, Inc., in the amount of$217,798, included two alternates. The two recommended alternates are for furnishing and installing thirty (30)crepe myrtles and five (5) picnic tables, and for two (2) security lights with concrete foundations. Installation of the crepe myrtles and picnic tables is recommended to enhance the aesthetics of the park and to provide comfortable seating around the play apparatus. The lights will provide security for the park during the night hours. Cost of the two alternatives is $14,055 and $5,689 respectively. Quality Contract Services, Inc. plans to subcontract 42.7% of the construction project to Minority Business Enterprise (MBE) companies. Two of the subcontractors which Quality plans to use to meet the City's MBE goal are not certified but have submitted applications for approval. They represent 37.6% of the construction project. Construction is expected to be complete within 180 calendar days of the contract's execution and notice to proceed. BUDGETARY IMPACT Funds for this project are available in the General Improvement Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Parks and Recreation Director. RECOMMENDED ACTION Approve/Deny the award of a bid to Quality Contract Services, Inc. in the amount of$217,798 for furnishing all labor, materials, equipment and supplies necessary to construct Phase I of Perlstein Park. R E V E A y E N U ffl+41 h,6& V PC m z cn m z a m 0 0 o =�-�r A) ■ ■ 150 A) O & 0 3 9: c 3 Consider a request to award a bid for cleaning of the anaerobic digesters at the Water Reclamation Plan N~_ 1 105 City of Beaumont VW_ Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 3, 2001 REQUESTED ACTION: Council consideration to award a bid for cleaning of the anaerobic digesters at the Water Reclamation Plant. RECOMMENDATION Administration recommends award of a bid for the cleaning of the anaerobic digesters in the amount of$419,755 to Allco, Inc. BACKGROUND The Water Reclamation Plant utilizes a two-stage anaerobic digester system to properly stabilize biosolids in the wastewater system. Naturally-occurring microbes are utilized to convert the biosolids into an end product free of pathogenic organisms. The digester system incorporates two (2) circular holding tanks in which the stabilization process takes place, each approximately 80 feet in diameter by 40 feet in height. The digesters have been in service since 1955, and are in need of rehabilitation. The initial phase of the rehabilitation is cleaning of the tanks, with the subsequent phases of inspection and repair to be bid separately at a later date. Due to the highly corrosive environment, waste and debris form a buildup which must be removed from the tanks in order to restore the system's capacity and effectiveness to the manufacturer's guidelines. The tanks were last cleaned in 1981. The bid includes the removal and disposal of accumulated material, grit and sludge from inside the tanks and complete pressure washing of all interior surfaces of each tank. Bid notices were provided to seven (7) vendors, with two (2) responding with bids. The bids received are as follow: Cleaning of the Anaerobic Digester System April 3, 2001 Page 2 Vendor Completion Time Total Bid Allco, Inc. 120 days $419,755 Beaumont, Texas Brystar Contracting Inc. 300 days $448,725 Beaumont, Texas BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny accepting a bid from Allco, Inc. in the amount of $419,755 for cleaning of the anaerobic digester system at the Water Reclamation Plant. 4 Consider approval of the 2001 Action Plan of the Consolidated Grant Program City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Johnny Beatty, Grants Administrator (, MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 4, 2001 REQUESTED ACTION: Council consider approving the 2001 Action Plan of the Consolidated Grant Program.. RECOMMENDATION The Administration recommends that Council approves the 2001 Action Plan of the Consolidated Grant Program. BACKGROUND On February 6, 2001, the Beaumont City Council adopted the Preliminary Budget for the Annual Action Plan of the 2001 Consolidated Grant Program, which included $100,000 for the Public Services line item. (See attachment) BUDGETARY IMPACT The Administration recommends that 3.8%($100,000)of the CDBG entitlement,including program income ($2,631,000) be dedicated to the Public Services line item. . PREVIOUS ACTION Council adopted the 2001 Preliminary Budget on February 6, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION Approve/Deny recommendations for the 2001 Consolidated Grant Program One-Year Action Plan budget, with emphasis on the Public Services applications. 2001 HUD CONSOLIDATED GRANT PROGRAM Proposed Revisions to Budget Adopted by Council on 216101 2001 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Preliminary HOUSING Budget__ Minor Repair $ 400,000 Funds will be used to repair approximately 116 homes at 515,000 per house. Replacement Housing - - 100,000 Funds will be used to construct replacement houses for low/moderate income families whose houses had a significant level of lead found during the rehabilitation process. Site Development 100,000 Funds will be used to develop approximately 13 lots at$7,500 per lot. Lead-based Paint Issues 55,000 Funds will be used for federal lead-based paint training,compliance and testing. Habitat For Humanity-Administration 60,000 Funds will be used to provide assistance in the construction of three(4)homes in the Community Development Strategy Area CLEARANCE AND DEMOLITION 300,000 Funds will be used to demolish approximately 50 unsafe and unsanitary commercial and residential structures. Funds will also be used for project delivery costs. PUBLIC FACILITY&IMPROVEMENT Section 108 555,000 Hotel Beaumont(Section 108 payment)-rehabilitation Jefferson Theater(Section 108 payment)-rehabilitation Theodore R.Johns,Jr.Libray(Section 108 payment)-new construction L L Melton YMCA(Section 108 payment)-rehabilitation Project delivery costs Parks 200,000 Funds will be used to develop Edwards Park PUBLIC SERVICE 100,000 ECONOMIC DEVELOPMENT BUILD,Inc. 35,000 Funds will be used to assist with the administration of the Main Street Downtown Development Program. ADMINISTRATION 526,000 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution,and regulatory requirements of the HUD Consolidated Grant Program. TOTAL CDBG 2,431,000 PROGRAM INCOME Small Business Loan Fund 150,000 Historic Preservation Loan Fund 20,000 Clearance and Demolition 30,000 ESTIMATED PROGRAM INCOME 200,000 HOME 928,00_0 Funds will be used to assist a non-profit housing development organization with the development of approximately 30 new single family homes and approximately 20 existing homes. Funds will also be used to assist low/moderate income families with the closing costs,mortgage buy downs,and down payments needed to purchase homes. EMERGENCY SHELTER GRANT (ESG) 8.3,000 Funds will be used to provide shelter and essential services for the homeless population. TOTAL 2001 PRELIMINARY BUDGET S__3,64_2_00_0_ NOTE: Proposed revisions to the budget are denoted in red. 03R7R001 COMMUNITY DEVELOPMENT BLOCK GRANT 04/04/2001 2000-2001 Budget Summary 2001 2000 Preliminary Amended 2000 2000 HOUSING _ Budget Budget E)q)enditures _Balances Minor Repair $ 400,000 $ 300,000 $ 81,129 $ 218,871 Replacement Housing 100,000 100,000 0 100,000 Site Development 100,000 0 0 0 Lead-based Paint Issues 55,000 0 0 0 Habitat For Humanity-Administration 60,000 60,000 60,000 0 Beaumont Community Housing Dev.Org. _0 40,000 _ _ 0 _40,000 TOTAL HOUSING 715,000 500,000 141,129 358,871 CLEARANCE AND DEMOLITION 300,000 200,000 73,560 126,440 PUBLIC FACILITY&IMPROVEMENT Section 108 555,000 500,000 74,824 425,176 Hotel Beaumont(Section 108 payment)-rehabilitation Jefferson Theater(Section 108 payment)-rehabilitation Theodore R.Johns,Jr.Libray(Section 108 payment)-new construction L L Melton YMCA(Section 108 payment)-rehabilitation Project delivery costs 0 25,000 0 25,000 Parks 200,000 250,000 0 250,000 EMS _ 0 150_,000 80,500 69,500 TOTAL PUBLIC FACILITY&IMPROVEMENT 755,000 925,000 155,324 769,676 PUBLIC SERVICES 100,000 100,000 46,457 53,543 ECONOMIC DEVELOPMENT BUILD,Inc. 35,000 35,000 35,000 0 Chartton-Pollard Strip Center 0 __126,000 _ 0 _1_26,000 TOTAL ECONOMIC DEVELOPMENT 35,000 161,000 35,000 126,000 ADMINISTRATION 526,000 460,000 239,047 220,953 PROGRAM INCOME Historic Preservation Loan Fund 20,000 20,000 0 20,000 Clearance and Demolition 30,000 30,000 0 30,000 Small Business Loan Fund 150,000 150,000_ 0 150,000 TOTAL ESTIMATED PROGRAM INCOME 200,000 200,000 0 200,000 TOTAL CDBG = 2,631,000 5546,000 S___690,517 $__1,855,483 5 Consider a request to amend the 1999 Consolidated Grant Program to reprogram funds from the Senior Multi-Family Housing line item ($173,656), the undesignated Public Facilities and Improvements line item($830), and the Partnership Community Mental Health line item($12,478), for a total of$186,964, to other eligible HUD activities. City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Johnny Beatty, Grants Administrator MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 4, 2001 REQUESTED ACTION: Council consider a request to amend the 1999 Consolidated Grant Program to reprogram funds from the Senior Multi-Family Housing line item ($173,656), the undesignated Public Facilities and Improvements line item ($830), and the Partnership Community Mental Health line item($12,478), for a total of$186,964, to other eligible HUD activities. RECOMMENDATION The Administration recommends that Council amend the 1999 Consolidated Grant Program to reprogram funds from the Senior Multi-Family Housing line item($173,656),the undesignated Public Facilities and Improvements line item($830),and the Partnership Community Mental Health line item ($12,478), for a total of$186,964, to other eligible HUD activities. BACKGROUND The 1999 Senior Multi-Family Housing line item ($173,656) was deferred when Sunlight Manor could not secure the additional funds needed to complete the construction of the project. Although there have been discussions, to date, the project is still in an uncertain stage. The 1999 undesignated Public Facilities and Improvements line item($830) consists of money that was not designated to a public service agency in the 1999 grant year. The 1999 Partnership Community Mental Health line item($12,478)was considered reprogrammable when the organization that received the funds closed its Beaumont location. BUDGETARY IMPACT Reprogramming $186,964 from prior grant years will enable the funding of other eligible HUD activities. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION Approve/Deny a request to amend the 1999 Consolidated Grant Program to reprogram funds from the Senior Multi-Family Housing line item ($173,656), the undesignated Public Facilities and Improvements line item($830), and the Partnership Community Mental Health line item($12,478), for a total of$186,964, to other eligible HUD activities. Page 2 COMMUNITY DEVELOPMENT BLOCK GRANT 04/0522001 BUDGET REPORT AS OF FEBRUARY 28,2001 1999 AMENDED PROGRAM YEAR 1999 BALANCE ANTICIPATED AMENDED EXPENDITURES AVAILABLE COMPLETION PROGRAM AS OF 02128101- ENCUMBRANCES AT 02!28101 - DATE 7USING - - ----- - - Minor Repair 250,000 243,047 479 6,474 03/31/01 Site Development 170,000 154,886 0 15,114 03/31/01 Habitat for Humanity 50,000 50,000 0 0 Completed Housing Survey for Downtown Development 3,094 3,094 0 0 Completed Beaumont Community Housing Dev.Org. 80,000 5,357 74.643 09/30/0, Senior Mufti-Family Housing Development 173,656 0 0 173,656 Reprogram TOTAL HOUSING 726,750 456,384 75,121 195.245 2 CLEARANCE AND DEMOLITION Clearance and Demolition 250,000 250,000 0 0 Completed Clearance and Demolition(Prog Inc-Current) 30,000 30,000 0 0 Completed Downtown Clearance Project 32,000 7,394 0 24.606 09/30i01 TOTAL CLEARANCE AND DEMOLITION 312,000 287,394 0 24.606 3 PUBLIC FACILITIES AND IMPROVEMENTS Library(SE Bmt)-Acquisition/Archit Design 125,000 91,388 0 33,612 03131 i01 Hotel Bmt.&Others(Sec 108 pmt)-Rehab 500,000 500,000 0 0 Completed Library(SE Bmt)(Sec 108 pmt)-New Contr. Jefferson Theater(Sec 108 pmt)-Rehab L L Melton YMCA(Sec 108 pmt)-Rehab HUD 108 Project Delivery Costs 25,000 23,910 0 1.090 03/31/01 Anayat House 5,536 5,536 0 0 Completed YWCA 9,634 9,634 0 0 Completed Salvation Army Family Shelter 50,000 0 0 50.000 03/31/01 Public Facilities/Improvements(Undesignated) - 830 0 0 830 Reprogram TOTAL PUBLIC FACILITIES AND IMPROVEMENTS 716,000 630,467 0 85.533 d PUBLIC SERVICES Henrys Place 22,000 22,000 0 0 Completed Martin Elementary School 5,000 5,000 0 0 Completed Plymouth Village Trust Apartments 5,000 5,000 0 n Completed Partnership Community Mental Health Ctr 15,000 2,522 0 12,478 Reprogram Some Other Place 25,000 25,000 0 Completed Southeast Texas CDC 5,250 5,190 0 60 03/31i01 ExxonMobil Green Team Summer Program 18,000 0 0 18,000 09i30101 Salvation Army Boys'and Girls'Club 12,000 12,000 0 0 Completed Habitat for Humanity 68,000 0 0 68,000 09/30/01 TOTAL PUBLIC SERVICES 175,250 76,713 0 98,537 5 HISTORIC PRESERVATION Historic Presery Loans(Prog Inc-Current) 20,000 0 0 20,000 Continuous TOTAL HISTORIC PRESERVATION 20,000 0 0 20,000 6 'ECONOMIC DEVELOPMENT BUILD, Inc. 35,000 35,000 0 0 Completed Small Business Loans(Prog Inc-Current) 150,000 - - 0 0 - 150,000 Continuous TOTAL ECONOMIC DEVELOPMENT 185,000 35,000 0 150,000 7 ADMINISTRATION 382,000 382,000 0 0 Completed TOTAL _ _ 2,517 000_ 1,867 958. __--.___ 75 121_ _, 573 921_ WORK SESSION Review recommendations from city staff and the Community Development Advisory Committee relating to the 2001 Action Plan of the Consolidated Grant Program City of Beaumont Council Agenda Item A - c TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Johnny Beatty, Grants Administrator MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 4, 2001 REQUESTED ACTION: Council conduct a workshop to consider recommendations from Staff and the CDAC on the allocation of Public Services dollars to agencies requesting funding from the Public Services line item of the 2001 Action Plan of the Consolidated Grant Program,and also consider the CDAC's request to revise the Adopted Preliminary Budget of the 2001 Action Plan, in order to increase the Public Services line item to $263,100. RECOMMENDATION The Administration recommends that Council conduct a workshop to consider recommendations from Staff and the CDAC on the allocation of Public Services dollars to agencies requesting funding from the Public Services line item of the 2001 Action Plan of the Consolidated Grant Program If Council desires to allocate additional funding to public service agencies above$100,000 in the 2001 Program, the Administration recommends reprogramming 1999 Consolidated Grant funds (Senior Multi-Family Housing line item) to the Public Service line item BACKGROUND On February 6, 2001, the Beaumont City Council adopted the Preliminary Budget for the Annual Action Plan of the 2001 Consolidated Grant Program, which included $100,000 for the Public Services line item. The CDAC submitted a request to increase the Public Services line item to 10% ($263,100)ofthe CDBG allocation,including program income($2,631,000). The CDAC was asked to review the funding proposals from area agencies that have developed programs which will enhance the lives of low and moderate income families. After two public meetings,the CDAC recommended funding for twelve (12) agencies totaling $263,100. BUDGETARY IMPACT The Administration recommends that 3.8%($100,000)of the CDBG entitlement, including program income ($2,631,000) be dedicated to the Public Services line item. The CDAC has recommended that 10% ($263,100) of the said entitlement be dedicated to the Public Services line item. The CDAC's recommendation of a $75,000 reduction in the Clearance and Demolition line item would result in approximately 58 residential structures not being razed at$1,300 per unit($75,400). During the period between March, 2000 and February, 2001, the City demolished 202 residential structures. Of the said amount of demolitions, 80 units, at $1,300 per unit ($104,000), were contracted to independent companies, because the City did not have the appropriate equipment to complete the job. The CDAC's recommendation of an$88,000 decrease in the Edwards Park project will delay the development ofapark in an area where neighborhood revitalization and the construction ofaffordable housing has begun. PREVIOUS ACTION Council adopted the 2001 Preliminary Budget on February 6, 2001. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Executive Assistant to City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION Approve/Deny recommendations for the 2001 Consolidated Grant Program One-Year Action Plan budget, with emphasis on the Public Services applications. �r left IL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 10, 2001 1:30 P.M. CONSENT AGENDA * Approval of minutes Confirmation of committee appointments A) Authorize eminent domain proceedings to acquire both a twenty foot (20') permanent easement and a thirty foot (30') temporary construction easement for the installation of a 16-inch sanitary sewer force main to serve the prison complex B) Authorize the acquisition of property described as being Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Park C) Approve an annual contract for the purchase of manholes, manhole covers and sewer materials D) Authorize a lease agreement with Lee Parking, Inc. for contract parking services CONSENT AGENDA APRIL 10, 2001 * Committee Appointments Michael Getz would be appointed to the Parks and Recreation Advisory Committee. The term would commence April 10, 2001 and expire April 9, 2003. (Councilmember Lulu Smith) A) Authorize eminent domain proceedings to acquire both a twenty foot(20') permanent easement and a thirty foot(30') temporary construction easement for the installation of a 16-inch sanitary sewer force main to serve the prison complex The Gladys City Company has not accepted the appraised value of$9,250 for their property. It will be necessary to acquire the property through the process of eminent domain. Administration recommends authorization to acquire the easements through the process of eminent domain. A copy of the staff memorandum is attached for your review. B) Authorize the acquisition of property described as being Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Park Lot 6 of the Amelia Smith Subdivision (off of McGovern Street) would be acquired from Leroy Hubbard in the amount of$1,075. The property is being acquired for the future Charlton Pollard Park. Administration recommends authorization to acquire the property. A copy of the staff memorandum is attached for your review. C) Approve an annual contract for the purchase of manholes, manhole covers and sewer materials Administration recommends approval of a one year contract to various vendors for purchasing manholes,manhole covers and assorted sewer line repair materials at the unit costs indicated on the attached tabulation with an estimated total expenditure of$49,404.86. Funds are available for this expenditure in the Water Utilities Division's operating budget. A copy of the staff memorandum is attached for your review. D) Authorize a lease agreement with Lee Parking, Inc. for contract parking services Administration recommends authorizing the City Manager to execute a two-year lease agreement with Lee Parking, Inc., beginning April 1, 2001 and expiring March 31, 2003, for contract parking services on city-owned lots. Lee Parking, Inc. agrees to pay the City 60% of gross receipts derived from the parking operation. The contract terms limit Lee's charges to a maximum of$3 per vehicle per day. The City received more than $44,950 in the previous twelve months. A copy of the staff memorandum is attached for your review. A City of Beaumont Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 4, 2001 REQUESTED ACTION: Council approval of a resolution authorizing eminent domain proceedings to acquire both a twenty foot (20') permanent easement and a thirty foot (30') temporary construction easement for the installation of a 16-inch sanitary sewer force main to serve the prison complex. RECOMMENDATION The property owner listed below has not accepted the appraised value for their property. It will be necessary to acquire the property through the process of eminent domain. Parcel 5: A twenty foot (20') permanent easement out of 4.18 acres and a thirty foot (30') temporary construction easement out of 6.27 acres both out of the Gladys City Oil, Gas and Manufacturing Company Subdivision in the John A. Veatch Survey, Abstract 55 in Jefferson county, Texas. Appraised Value: $9,250 Owner: The Gladys City Company Administration recommends authorization to acquire the easements through the process of eminent domain. BACKGROUND The prison complex is currently served by a 12-inch sanitary sewer force main that was constructed in 1990. There are occasional interruptions of service at the complex since the present demand for water has surpassed the maximum carrying capacity of the 12-inch main. Installation of the additional force main will provide continuous and adequate service to the complex now and help accommodate future water needs. BUDGETARY IMPACT Funds are available in the Water Utilities Operating Fund for the project. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny authorizing eminent domain proceeding to acquire both a twenty foot (20') permanent easement and a thirty foot (30') temporary construction easement for the installation of a 16-inch sanitary sewer force main. sewageljid EMINENT DOMAIN SUBJECT OF A _ TWENTY FOOT(20') PERMANENT EASEMENT AND A ' h THIRTY FOOT(30') TEMPORARY +j CONSTRUCTION EASEMENT - - BOTH OUT OF THE GLADYS CITY OIL, GAS AND MANUFACTURING COMPANY -� SUBDIVISION IN THE ' �- JOHN A. VEATCH SURVEY, ABSTRACT 66 IN JEFFERSON �I COUNTY, TEXAS OWNER: THE GLADYS CITY COMPANY LOCATION MA? LEGEND N.T.S. SUBJECT PROPERTY .m I -o i N.T.S. '. PROPOSED 20 PE?M."ENT EASEMENT if i- i it i i PROPOSED 30 TENfVRARY i GON5TRU'-'n0N EASEMENT i i i 1 i % i 1 1 STARfLRP.Aw� - 1 B VO%W 11 A City of Beaumont kboade •�• Council Agenda Item rr TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Joris P. Colbert, City Engineer MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 3, 2001 REQUESTED ACTION: Council approval of a resolution authorizing the acquisition of property described as being Lot 6 of the Amelia Smith Subdivision for the Charlton Pollard Parksite. RECOMMENDATION The property owner listed below has agreed to convey their property to the City for the Charlton Pollard Parksite. Lot 6 of the Amelia Smith Subdivision (Off of McGovern Street ) Appraised Value: $1,075 Appraiser: Jimmy W. Bishop Owner: Leroy Hubbard Administration recommends authorization to acquire this property. BACKGROUND This is part of the property being acquired by the City for the future Charlton Pollard Parksite. BUDGETARY IMPACT Community Development Block Grant (CDBG) funds are being used to purchase this property. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Public Works Director and City Engineer. RECOMMENDED MOTION Approve/Deny authorizing the acquisition of property described as being Lot 6 out of the Amelia Smith Subdivision for the Charlton Pollard Parksite. hubbard.jld 1 4 R mum AN �.� M wry WN - - 7 • • � ti City of Beaumont ~ Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 2, 2001 REQUESTED ACTION: Council approval of an annual contract for the purchase of manholes, manhole covers and sewer materials. RECOMMENDATION Administration recommends award of a one (1) year contract to various vendors for purchasing manholes, manhole covers and assorted sewer line repair materials at the unit costs indicated on the attached tabulation with an estimated total expenditure of$49,404.86. BACKGROUND Twenty-five (25) vendors were notified with five (5) responding with bids as reflected in the attached bid tabulation. Each bidder met all product requirements specified. The items included in the bid are utilized to make various sewer line repairs, and are ordered intermittently to maintain sufficient inventories in the Water Utilities Division's parts warehouse. BUDGETARY IMPACT The contract provides for the vendor to furnish manholes, manhole covers and sewer materials at the following fixed unit prices: BID ITEM GOLDEN TRIANGLE PIPE UNIT PRICE NO. BEAUMONT, TEXAS 4 Cast iron top-marked sewer for No. 37 meter box with $10.95 protective coating 13 6" street ell 22-1/2 degree PVC rubber gasket $3.70 16 3' fiberglass manhole $283.99 Annual Contract for Manholes,Manhole Covers and Sewer Materials April 2, 2001 Page 2 BID ITEM GOLDEN TRIANGLE PIPE UNIT PRICE NO. BEAUMONT, TEXAS 17 4' fiberglass manhole $323.99 18 5' fiberglass manhole $367.99 19 6' fiberglass manhole $407.99 20 6" x 4" bushing reducer spigot x gasket hub SDR-35 $3.50 22 Manhole extension 2" cast iron without protective coating $22.95 35 7' manhole fiberglass $435.00 36 8' manhole fiberglass $485.00 37 9' manhole fiberglass $525.00 38 10' manhole fiberglass $569.00 BID ITEM COBURN SUPPLY UNIT PRICE NO. BEAUMONT,TEXAS 1 4" x 4" DWV reducer coupling. 4" sewer hub x 4" DWV $1.22 hub, PVC (35-40 glue adapter) 2 4" cap PVC rubber gasket SDR-35 $1.28 3 6" cap PVC rubber gasket SDR-35 $2.40 5 8" repair coupling, PVC rubber gasket SDR-35 $8.32 6 12" repair coupling. PVC rubber gasket SDR-35 $29.00 12 4" street ell 22-1/2 degree PVC rubber gasket $1.88 14 4" street ell 45 degree PVC rubber gasket $1.78 15 6" street ell 45 degree PVC rubber gasket $3.57 25 Plug SDR-35 PVC 4" $0.97 26 Plug SDR-35 PVC 6" $1.48 27 Plug SDR-35 PVC 8" $5.26 28 4" x 4" wye 45 degree SDR-35 PVC $3.42 Annual Contract for Manholes,Manhole Covers and Sewer Materials April 2, 2001 Page 3 BID ITEM COBURN SUPPLY UNIT PRICE NO. BEAUMONT,TEXAS 29 6" x 4" wye 45 degree SDR-35 PVC $6.94 30 8" x 4" wye 45 degree SDR-35 PVC $10.36 31 10" x 4" wye 45 degree SDR-35 PVC $34.07 34 6" x 6" wye 45 degree SDR-35 PVC $7.86 39 4" coupling closure (repair) SDR-35 PVC rubber gasket $2.45 40 6" coupling closure (repair) SDR-35 PVC rubber gasket $4.90 41 8" street ell 22-1/2 degree SDR-35 PVC rubber gasket $11.90 42 8" street e1145 degree SDR-35 PVC rubber gasket $10.77 BID ITEM RURAL PIPE& SUPPLY UNIT PRICE NO. JASPER,TEXAS 7 4" flex coupling 106-44 cone. x PVC long style hub with $1.85 SS bands (no other accepted) 8 6" flex coupling 106-88 cone. x PVC long style hub with $3.95 SS bands (no other accepted) 9 8" flex coupling 106-88 cone. x PVC long style hub with $6.05 SS bands (no other accepted) 10 10" flex coupling 106-1010 cone. x PVC long style hub $8.75 with SS bands (no other accepted) 11 4" flex coupling 156-44 C.I. x PVC with SS bands $1.85 21 8" x 6" bushing reducer spigot x gasket hub SDR-35 $10.94 23 Cast iron manhole ring without protective coating $56.00 24 Manhole cover with one hole with protective coating $56.00 32 4" Saddle wye (flexible) w/stainless steel bands $19.55 33 6" Saddle wye (flexible) w/stainless steel bands $24.70 Annual Contract for Manholes,Manhole Covers and Sewer Materials April 2, 2001 Page 4 BID ITEM HUGHES SUPPLY UNIT PRICE NO. LUFKIN,TEXAS 35 7' manhole fiberglass $448.00 The total estimated expenditure is $49,404.86 for the one (1) year contract period. The sales tax impact analysis was applied to the local vendors' bids, and altered the bid standings in six (6) instances. Funds are available for this expenditure in the Water Utilities Division's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director, and Public Works Director. RECOMMENDED MOTION Approve/Deny award of a one (1) year contract for purchasing manholes, manhole covers and sewer materials to various vendors at the unit prices stated above. Bid Tabulation-Contract for Manholes,Manhole Covers,and Sewer Materials &d Number.RF0201.39 Bid Opening Date'03/19/01 yName den Triangle Pipe Coburn Supply Co,Inc. Rural Pipe&Supply Hughes Supply 1 IMdress 8401 S.Blewett Rd. 1000 Bowie Street 809 Visador Road 1907 Kurth Drive I 1Cdy/State Beaumont,Texas 77720 Beaumont.Texas 77701 Jasper,Texas Lufkin,Texas 11 II tContact Name Dan Webb Nick Morrison Tommy Shaver Bob O'Brien II Phorle Number (409)84240044 (409)835-1447 (409)384-5800, (936)639-2341 11 ITEM APPROX. DESCRIPTION UNIT i TOTAL DELIVERY UNIT i TOTAL i DELIVERY UNIT i TOTAL DELIVERY UNIT TOTAL I DELIVERY I NO QTY i COST I COST I TIME COST I COST I_ TIME _COST I COST f TIME _COST I COST I TIME III 1 1 I 300 14"X 4"DVW REDUCER COUPLING. $1.221 $366.001 3-7 days $1.22°I $366.00 6 days $1,221 $366.001 1-3 days $1,291 $387.00 1 1 week 11 4 1 14"SEWER HUB X 4"DWV HUB,PVC,(35-40 GLUE 1 4 ... , 1ADAPTER). _ ._. I ._ I. .. _. _-.-.L.------L---- - ..! _. _ _ ...__ jI 6 2 700 4-CAP PVC RUBBER GASKET SDR-35 $1.28 1 $896.001 3-7 days $1.26•• _ $896.001 6 dam_ S1.281 $896.001 1-3 days $1.351 $945.001 1_week j h 3 I 50 ;6'CAP PVC RUBBER GASKET SDR-35 _ $2.41 i _.5120.50 i 3.7 days $2.10 ., 5120,001 6 days $2.40 I $120.00� .1-3 days $2.531 $126501 1 week 4 I 600 (CAST IRON TOP MARKED SEWER FOR 037 METER BOX $10.95 1 $8,670.00 3-7 days $12A2 $7,452.00 1 7 days $11.50 I 56,900.00 I 1-3 days $13.00 I $7,8D0.00 2 weeks WITH PROTECTIVE COATING,IMPORTS ACCEPTABLE y 5 1 25 1S-REPAIR COUPLING. PVC RUBBER GASKET $8.35 $208.751 3.7 days $8.32 5208.00 6 days $6.33 1 $208251 1.3 days $8 60 1 S216.001 1 week 1 I 1SDR-35 i 8 10 t 12"REPAIR COUPLING. PVC RUBBER GASKET $29.18 5291 801 3-7 days 529.00 5290.001 6 days $29.031 $290.301 1-3 days $31.001 $310.00, 1 week U i SDR-35 1 I 1_ 1 I I _. . 7 500 14"FLEX COUPLING 106-44 CONC.X PVC LONG 52.00 I $1.00000( 3-7 days St 951 $975.00 j 5 days $1.86,I $926.00 1J days $1.851 $925.001 1 week 1 ISTYLE HUB WITH SS BANDS.(NO OTHERS 1 I I I 1 (ACCEPTED) I j I j I I 11 8 I 400 16'FLEX COUPLING 106-&6 CONC X PVC LONG $4.35 I $1,740.001 3-7 days $4.25 j $1.700,00 I 5 days $3.96 S $1,660.00 1.3 days 54.301 $1.720.001 1 week I it i 1 (STYLE HUB WITH SS BANDS.(NO OTHERS j I 11 I ]ACCEPTED) li 9 ! 100 8-FLEX COUPLING 108-88 CONC.X PVC LONG $650i $650.001 3-7 days $6391 $639,00 5 days 58.06 $606.00 1.3 days $6.45+ 5645.001 1 week II II I 1STYLE HUB WITH SS BANDS(NO OTHERS 1 1 I I I ICII ACCEPTED) ly 10 1 25 110-FLEX COUPLING 108.1010 CONC.X PVC $9.10 1 $227.501 3-7 days $8901 $222.50 1 5 days $6.76 5216.76 1-3 days $9.591 $239.751 1 weak II I ALONG STYLE HUB WITH SS BANDS, I 1 I I I j1 I ((NO OTHERS ACCEPTED) 11 1 100 !4"FLEX COUPLING 156-44 C.1.X PVC WITH SS $1.99 5799.001 3-7 days $1.95! $195.00 5 days $1.661 5166.00 1-3 days $1.851 $185.001 1 week 1; t ]BANDS k 12 1 300 t4'STREET ELL 22-12 DEGREE PVC RUBBER $1.891 $567.001 3-7 days $1.881 $664.00 1 5 days $1.89 5587.00 1 1-3 days $1.931 $579.001 1 week II GASKET 1 1 1 1 1 I I1 ! 13 ! 25 .6-STREET ELL 22-12 DEGREE PVC RUBBER 5170 I $92.601 3-7 days $3.71 1 $92,751 5 days 5312 1 $93.001 1-3 days $3.80 I $95001 1 week it I. 1 1GASKET '1 14 I 700 14"STREET ELL 45 DEGREE PVC RUBBER $1.791 51.25100 j 3-7 days $1.781 $1,246.001 5 days $1791 $1,253.001 1-3 days $1.851 $1.295001 1 week I! ( I 'GASKET I i it r 15 16 �6"STREET ELL 45 DEGREE PVC RUBBER $3.59 I $57 44 I 3-7 days $3,67 1 $67.12 1 5 days $3.58 1 $57.28 1 1-3 days 53.85 1 $61.601 1 week I! 1. ! 1 I 1 1 I 1 11 �; !GASKET. _. .- - -I-. - -.._.. .- I --- ._. .. -_. . ._. j_. 4 16 ! 4 I3'FIBERGLASS MANHOLE ;283.991 $1,136.96L 3-7d&s $327.00 $1.306.00 1 5 days $316.00 1 $1,264.001 1-3 days _$284.001 $1.136.001 1 week 17 ! 4 - 14'.FIBERGLASS MANHOLE .. _ .--. _ $123.99 i _;1,296!16 3-7 days _3372 00 $1,468.00 5 days _ _ 5360.00; _$1 440,001 1-3=days $325 0.0 I. $1 300.00 1 week, II _ _ Total Cost for Page 1, _ _ 516,671,41 I _ $17,819.37 _. _` _. , 516,9685-8 1. _ $17,96486 _. - it Bid Tabulation-Contract for Manholes.Manhole Covers,and Sewer Materials Bid Number RF0201-39 Bid Opening Date.03!19/01 ,"Name Golden Triangle Pipe Cobum Supply Co,Inc. Rural Pipe 6 Supply Hughes Supply It 'Address 8401 S.Blewett Rd. 1000 Bowie Street 609 Vlsador Road 1907 Kurth Drive tCrty7Stats Beaumont.Texas 77720 Beaumont,Texas 77701 Jasper,Texas Lufkin,Texas g 1'Contact Name Dan Webb Nick Morrison Tommy Shaver Bob O'Brien j 'Phone Number 409 842-0044 409 835-1447 409 384-5800 936 839.2341 _ II ,1 ITEM APPROX DESCRIPTION UNIT TOTAL j DELIVERY UNIT 1 TOTAL !DELIVERY UNIT 1 TOTAL 1 DELIVERY UNIT 1 TOTAL DELIVERY 1i NO CITY. COST__ COST TIME_ COST 1 COST TIME COST I COST TIME _ COST 1 COST TIME !1 y 18 1 3 15'FIBERGLASS MANHOLE $367.98"� 11,103.971 3.7 days 5423.00! $1,269.00 5 days $408.001 51,224.001 1-3 days _ 5367.001 $1,101.001 1 week i1 I 1.. . t 1 1 _ (. . .. I1 19 1 8 16'FIBERGLASS MANHOLE _ S40T,99 _ 9 2 1`_3_7 tkap._ $469 00 I $3,752.001 5 days $453.00 I_ $3 624.00 I 1-3 days $408.001 $3,264 00 1 week II 20 10 �6"X 4"BUSHING REDUCER SPIGOT X GASKET $3.60 536.00 3.7 days $3.57! 535.701 5 days $3.58 1 $35.801 1-3 days $3.70 $37 00 2 weeks ' 1 I I � I I I 1 I - I I 4 :HUB SDR 35 21 ! 7 18"x 6"BUSHING REDUCER SPIGOT X GASKET $10.99 1 576.93 3-7 days $10981 $76.86 I 5 days $10,941 $76.66 1.3 days $11.75 $82251 3 weeks 1! �! IHUB SDR 35 _ 1 __ 1 .._. I 1 it Y 22 i 100 ;MANHOLE EXTENSION 2"CAST IRON (22.96 52,296.001 3-7 days $25.90 i $2.590.001 5 days $23.00 $2,300.001 1.3 days $23.50 $2.350.001 1 week 4 I WITHOUT PROTECTIVF COATING i 23 20 ;CAST IRON MANHOLE RING WITHOUT $58751 $1.13500 3-7 days $57601 $1,152 00 7 days $66,001 $1,120.00 1 weak 561 00 $1,220001 1 week n 1 (PROTECTIVE COATING h24 1 40 1MANNOLE COVER W/ONE MOLE WITH $5875 1 $2.270 001 3-7 days 557.80 I $2,304,00 7 day. $66.00 $2,240.001 1 week $61,00 $2,440.001 1 week II PROTECTIVE COATING S 25 10 PLUG SDR-35 PVC 4" ,. _ $0,97 j _ $9.70 _3-7 days _ $0.97"I _.$8.70.1 6 days_ _$0.97 _ $9.70 1-3 days _$0.981 _ $9.80 _t week jl _ II ' 26 1 6 'PLUGSOR-35 PVC 6" $1.491 $8.941 3-7 days _S1_46I _ _$6.661 6daLrs_ 51.49 56.941 1-3 days _ $1.50j -_ $9,00 _1week 1 11 4 1 I 4 1 _ ...._. 27 ! 8 !PLUG SDR-35 PVC 8" $5291 $42.321 3-7 days $6.26 _ {42_06 5 days _ $5.271 $42.181 1-3 days $5.351 $42.80 1 week 11 28 i 800 14"X 4`WYE 45 DEGREE SDR-35 PVC $3.44 1 $2,752.00 3-7 days $3,12 I 12,736.001 6 days $313 1 52,744.00 j 1-3 days $3.461 52,784.00 i 1 week k 29 400 i8"X 4-WYE 45 DEGREE SDR-35 PVC .. $0.98 i $2,792;0011 _3-7 days $6.94 I_ 52,----- 1 6 days _ 56.96 32,78000 t-3 days S7,tX1 i 12,600.001_t week jl 1 30 100 18"X 4"WYE 45 DEGREE,SDR-35 PVC 510.40 j 57,040001 3-7 days _-$10.36 IT_$11,030.001 5 d� _ $10.37 S1 03700 I 1-3 days 510.501 _51,050.00 1 week Ii ht 31 10 110'X 4"WYE 45 DEGREE SDR-35 PVC 534.25 1 5342.501 3-7 days $34.07 1 $U0.7Qi 6 pays,_. _ _534 11.1-_5341 10 L,-3 days_ $34.501 $34900 i 1 week 11 4 32 1 500 14"SADDLE WYE(FLEXIBLE)Wf STAINLESS BANDS 319 75 i S9,875.001 3-7 days $19 75 1 $9.875001 5 days _;19._66 -£91775 OO I 1-3_da�_- $20.051 $10,025.001 1 week it 33 i 20 16"SADDLE WYE(FLEXIBLE)W/STAINLESS BANDS 55010, $1,002_001 3-7 days w/d Wd1 SO.00 _ _ $2,_. $49400,-_1-3 days _ $26.001 $520.D01 t week i! 4 .34 1 .24 16'X 6"WYE SDR-35 PVC_ $7.901 $189.601 3-7 days ST,661 1166.61� 5 days $7.87 $188 881 1-3 days $800 5192.00 1 week I - - -. I 35 i 1 17'MANHOLE FIBERGLASS _.$45000 1 $450_001 3-7 days $515.001 $515.00 1 5 days $497_001 $497.00 5146 3-5 days -_$4516.00 .001 1 week_ It 36 1 5 _ !8'MANHOLE FIBERGLASS _ _$486_00}_ $2,426.001 3-7 days _$560,001 E2,BOO.i)p t 5 days _ 5542.00 $271000 3-5 days 54158.00 $2.44000 i 1 week ,1 4 37 1 I9'MANHOLE FIBERGLASS ;626.00; 5626,0011 3-7 tlays 5607.00 I $607.00 I 5 days $586.00 i $586.00 3-5 days $528 001 $528 001 1 week 38 i 1 110'MANHOLE FIBERGLASS $6!9,00"I $569.001 3.7 days $65300 $653 001 5 days $631001 5831,001 3-5 days $568.001 $568.00 I 1 week it j 39 200 14"COUPLING CLOSURE(REPAIR)SDR-35 PVC $2.45 j $490.001 3-7 days 52.46"+ S490.00 5 days $2.461 $492.001 1-3 days $2.49 $496.00 1 week it 1 ;RUBBER GASKET .. I 1 -----L ---+- _ I .. ._ 1. .P 4 A 40 1 100 16'COUPLING CLOSURE(REPAIR)SDR-35 PVC $4951 S495.00I 3-7 days $4.901 $490.00 5 days $4.91 1 $491.001 1.3 days S4.981 $498,001 1 week 11 !RUBBER GASKET l 41 ! 20 I8"STREET ELL 22-12 DEGREE SOR-35 PVC $11.95 1 5239.001 3.7 days $11.901 $238.001 6 days $11.91 $238.20 j 1.3 days $12.10 i 5242.001 1 week 1, i I !1 'RUBBER GASKET 1 -----t----- I ii h 42 30 i8`STREET ELL 45 DEGREE SDR-35 PVC $10.80; $324 00 j 3.7 days $10.771 5123.10 6 days $10.79 $323.701 1.3 days $11.001 $330.001 1 week it 'RUBBER GASKET 4 Total Cost for Page,?l $33,75088 _ I $34,308.66. _ - $34,01006 _. _ $33,823.85 TOTAL COST OF 130TH PAGES I - $50,42229 ... I $52,128.03 _ �. _. $50,978.64 _ $51,788.70 it TOTAL AWARDED TO EACH VENDOR _ ._ .119,311,31 _,._._ _ .._, ,512,42612- _ _. _. ,$17,219.33__ _. $448._00 4 A fit bidder,Associated Fiberglass Enterprises of Fon Worth,Texas,bid manholes,items 1619 and 3538.in die total amount of 316,212.00 but were not low bid on any item. �'Cobum Supply withdrew bid on item rw.33. II 1' Bid award based on delivery time due to tie. 11 4 y"Bid award based on sales tax impact analysis. D City of Beaumont •r Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: April 10, 2001 AGENDA MEMO DATE: April 5, 2001 REQUESTED ACTION: Council consider authorizing the City Manager to execute a lease agreement with Lee Parking, Inc. for contract parking services. RECOMMENDATION Administration recommends authorizing the City Manager to execute a two (2) year lease agreement with Lee Parking, Inc., beginning April 1, 2001 and expiring March 31, 2003, for contract parking services on city-owned lots. BACKGROUND Prior to October 2000, parking services on city-owned lots was provided by Allright Beaumont Company (Allright). Allright provided their services since June 1977. During October 2000, Allright withdrew from the Beaumont market and the City assigned the lease agreement to Lee Parking, Inc. (Lee). The owner of Lee Parking, Inc., Mr. David Lee, had previously served as Allright's president. The proposed lease is a renewal of the agreement previously assigned to Lee Parking. It is a two (2) year agreement to provide a parking lot business and event service parking at various lots owned by the City. Parking lots which are provided for in the agreement include the lots at: 600 Main Street (Civic Center), 500 Main Street (Art Museum), 800 Main Street (City Hall), the intersection of College and Main Streets (Library), 800 Pearl Street(across from the Julie Rogers Theatre), 2930 Gulf(Activity Center), and other locations as may be determined. In addition to providing attendants for event parking at these lots, Lee operates a day contract parking lot on the Civic Center north lot. Contract Parking Lease Agreement March 16, 2001 Page 2 Lee pays the City sixty-percent (60%) of gross receipts derived from the parking operation. During the past twelve months, the City received more than $44,950 in parking revenues. The proposed agreement increases the maximum limit from$2 per vehicle per day to $3. An analysis of other venues, such as the Montagne Center and South Texas State Fair, indicates that the $3 per vehicle rate is becoming the local market norm. The other provisions of the agreement remain the same as in previous years. Lee is required to provide Comprehensive Liability and Property Damage Insurance including Contractual Liability and Broad Form Coverage with a minimum $500,000 Combined Single Unit. Statutory workers' compensation insurance is also required. Lee agrees to indemnify the City from any liability or claims that may result from their use of the leased premises. Either party has the right to terminate the lease, effective as of the end of any calendar month, upon thirty (30) days prior written notice, irrespective of the term of this lease. A copy of the lease agreement is provided for your review. BUDGETARY IMPACT Lee Parking, Inc. agrees to pay the City sixty-percent (60%) of gross receipts derived from the parking operation. The contract terms limit Lee's charges to a maximum of$3 per vehicle per day. The City received more than $44,950 in the previous twelve months. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny authorizing the City Manager to execute a two (2) year lease agreement with Lee Parking, Inc. for contract parking services on city-owned lots. THE STATE OF TEXAS § COUNTY OF JEFFERSON § LEASE AGREEMENT THIS AGREEMENT made and entered into by and between the CITY OF BEAUMONT, Texas,a municipal corporation,hereinafter referred to as"CITY,"and LEE PARKING,INC.,a Texas corporation, hereinafter referred to as "LEE," witnesseth: CITY,by these presents, leases and lets to LEE, subject to the terms and conditions contained herein,the following described property("leased premises")located in the City of Beaumont,Jefferson County, Texas, to-wit: TRACT ONE: The automobile parking lot located at 600 Main Street within the Civic Center Complex, commonly known as the "North Lot," (containing approximately 400 automobile parking spaces), as shown in Exhibit A; TRACT TWO: The automobile parking lot located at 500 Main Street upon the Art Museum grounds,commonly known as the"Museum Lot,"(containing 40 automobile parking spaces), as shown in Exhibit A; TRACT THREE: The automobile parking lot located at 800 Main Street, south of City Hall, commonly known as the "South Lot," (containing approximately 400 automobile parking spaces), as shown in Exhibit A; TRACT FOUR:The automobile parking lot located northwesterly ofthe intersection of College and Main Streets at the Public Library, commonly known as the "Library Lot," (containing approximately 50 automobile parking spaces), as shown in Exhibit A; TRACT FIVE: The automobile parking lot located at 800 Pearl Street, across from the Julie Rogers Theatre and Library(containing approximately 54 automobile parking spaces); TRACT SIX:The automobile parking lot located adjacent to the Sterling Pruitt Activity Center in Magnolia Park (containing approximately 110 automobile parking spaces). 1. This lease is for a term of two(2)years,commencing on the first day of April 2001,and ending on the 31st day of March 2003, inclusive. 2. Throughout the period of the term of this lease LEE shall operate an automobile parking lot business on the leased premises for the principal use and benefit of the general public and users of the Civic Center Complex of the City of Beaumont, Texas. LEE may employ the usual appurtenances and equipment for the conduct of that business. a. As to Tract One only, LEE shall operate a contract and day parking facility Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. A parking operation of this type shall be prohibited during all other time periods of this lease. The CITY may designate fifty(50) spaces, which will be exempt from parking fees assessed by LEE, for museum use. b. As to Tract One, Tract Two, Tract Three, Tract Four and Tract Five of the leased premises, any one or combination of said tracts, or any other location mutually agreed upon, LEE shall operate an"Event Service"parking operation during specific periods requested by the CITY. Upon at least twenty-four (24) hours' notice from the CITY, LEE agrees to operate all or any combination of the parking tracts as controlled and attended parking lots on any day or days in the lease term as specified in CITY's said notice. C. As to Tract Six only,LEE shall provide parking services as directed by CITY during the Southeast Texas State Fair as the same may be scheduled during the term of this lease, and LEE may charge a fee for parking on such lot as established by the City Manager. d. Notwithstanding anything in this lease to the contrary, LEE's obligation or liability whatever with respect to or on account of the use made of these Tracts, shall be limited to those periods specified herein. 3. Either party, upon thirty(30) days' written notice to the other,may withdraw Tract One,Tract Two,Tract Three,Tract Four,Tract Five,Tract Six or all of said Tracts, from the provisions of this lease,whereupon LEE shall vacate and surrender such withdrawn Tract or Tracts and rent as to such withdrawn Tract or Tracts shall cease. 4. Either party shall have the right to terminate this lease, effective as of the end of any calendar month, upon thirty(30) days' prior written notice irrespective of the term of this lease. 5. No amendment, modification or alteration of the terms hereof shall be binding unless it is in writing, dated subsequent to the date hereof, and duly executed by the parties. 6. LEE covenants to pay CITY for each calendar month in the term of this lease for the privilege of operating the contract/day and Event parking services, an amount equal to sixty percent (60%)of the Gross Receipts derived during such month from the parking operation. Said rents are to be due not later than fifteen(15)days after the close of the respective calendar month to which such payments relate,without notice. LEE shall include with the payments a statement of Gross Receipts derived from the contract/day parking operation of Tract One, as well as a written report setting out the amount of Gross Receipts derived from event services during such month from the leased premises (stated separately as to Tract One, Tract Two, Tract Three, Tract Four, Tract Five, and Tract Six). LEE shall direct payments to the City of Beaumont, - 2 - Attention: Manager of Convention Facilities, P. O. Box 3827, Beaumont, Texas 77704. a. "Gross Receipts"as used herein shall mean all amounts paid to and received or collected by LEE from LEE's operations upon the leased premises(including any receipts from the subletting thereof),excluding any and all sales, use,parking or other taxes or levies that LEE is or may become obligated by law to collect from its customers,either directly or indirectly, or which are or may be imposed on the gross receipts from parking or storing automobiles. b. From time to time, upon notice to LEE, CITY may restrict the parking permitted in Tract One of the leased premises to that related to a Civic Center Complex function or any other special event. 7. LEE agrees to keep adequate and satisfactory records of its use and operation of the leased premises, and CITY shall have access at all convenient times to any of such records of LEE's Gross Receipts for the purpose of examination and study thereof;and CITY shall have the right at any reasonable time to audit, or have audited at CITY's expense, such part of any of the aforesaid records as may directly relate to LEE's Gross Receipts derived from the leased premises. 8. The parking rates to be charged by LEE shall not exceed Three Dollars ($3.00) per day per automobile. The foregoing rates are exclusive of any sales,use,parking or other taxes that LEE may be obligated to collect from its customers or which may be assessed with respect to gross receipts derived from the parking operation. Parking rates charges for Event Service parking shall be subject to the discretion of the Manager of Convention Facilities, provided such rates do not exceed that as stated above. 9. LEE shall pay or cause to be paid throughout the term of this lease all taxes and assessments whatsoever levied or assessed against LEE's personal property situated on the leased premises. 10. LEE agrees to take the same care of the leased premises that a reasonable man would take of his own property. CITY may enter the leased premises at all reasonable times to examine the condition of said property. 11. LEE may place and remove improvements, trade fixtures and equipment upon the leased premises. LEE shall not display"LEE"or"LEE PARKING"site signs on the leased premises. Signs displayed on the leased premises shall be limited to information and directions; that is, parking rates, payment procedures, traffic directions, etc. 12. LEE shall at all times during the lease maintain in full force and effect Comprehensive General Liability and Property Damage Insurance including Contractual Liability and Broad Form Coverage with a minimum $500,000 Combined Single Limit. Statutory Workers' - 3 - Compensation insurance shall also be maintained. With respect to such insurance,CITY shall be named as an additional insured. LEE shall furnish CITY with certificates evidencing such insurance to be in force. LEE may maintain such insurance under a blanket policy or policies. 13. All past due rents shall bear interest at ten percent(10%)per annum from date due until paid. All property of LEE placed on the leased premises shall be subject to a lien in favor of CITY for the payment of all rents or other sums agreed to be paid by LEE. 14. Should it become necessary to collect any rents due hereunder by legal proceedings,LEE agrees to pay an additional amount to cover CITY's court costs and reasonable attorney's fees with respect thereto. 15. If LEE makes default in the performance of any of its obligations hereunder and remains in default with respect thereto for ten(10)days after receipt of notice in writing pointing out such default, or if LEE be declared bankrupt, or if a receiver be appointed for LEE, or if LEE attempts to transfer this lease for the benefit of creditors, CITY may at its option declare this lease terminated immediately or at any time thereafter while such default or contingency continues and may thereupon without further notice enter upon the leased premises and take possession thereof. No waiver by CITY of any breach of any of the covenants to be performed by LEE shall be construed as a waiver of any other breach of any of the covenants of this lease. 16. LEE shall have no power to do any act or to make any contract that may create or be the foundation for any lien upon the leased premises; should any such lien be created and filed, LEE, at its own cost and expense, shall liquidate and discharge the same in full within thirty (30) days next after filing thereof. 17. LEE will procure at its expense such utilities and services as deemed necessary and will pay promptly all charges therefor and will not permit same to accrue against CITY or the leased premises. 18. LEE agrees to comply with all valid laws, ordinances, codes and regulations of any governmental authority having jurisdiction, applicable to LEE's occupancy or use of said premises. LEE covenants and agrees to indemnify and hold CITY harmless from any and all liability or claims for injuries to any person,including death,resulting therefrom,or for damage to or destruction of the property of any person which may be sustained on or within the leased premises during any period that LEE is in possession thereof, but not otherwise, and such indemnity shall expressly extend to claims alleging negligence on the part of the CITY, its agents, officers or employees. 19. CITY shall not be liable to LEE, its employees,customers,nor the public for any defect in the leased premises, whether existing at the time of LEE's acceptance of same or developing thereafter, nor for any injury or damage that may occur from the elements, and LEE will indemnify and hold CITY harmless from all liability or claims made against CITY,its officers, - 4 - agents or employees with respect thereto. 20. It is agreed and understood that any holding over by LEE of the leased premises after the expiration of this lease shall operate and be construed as a tenancy from month to month at the same rental as due during the last month of the lease term. 21. This agreement shall inure to the benefit of and be binding upon the respective parties, their successors and assigns. 22. Any notice which CITY or LEE may be required or may desire to give to the other shall be in writing and shall be sent by registered or certified mail: To Lessor at: To Lessee at: City of Beaumont Lee Parking, Inc. Attn: City Manager Attn: David Lee P. O. Box 3827 P. O. Box 3163 Beaumont, TX 77704 Beaumont, TX 77704 IN WITNESS WHEREOF,the parties hereto have executed this lease agreement in multiple originals the day of 2001. CITY OF BEAUMONT LEE PARKING, INC. By: By: Stephen L. Bonczek,City Manager David Lee, President Attest: Attest: - 5 - EXHIBIT A LEASED AREA MT TRACT 1 TRACT 2 ::: - . 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