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HomeMy WebLinkAboutPACKET FEB 13 2001 M QIJ K City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 13, 2001 1:30 P.M. AGENDA OPENING • Invocation Pledge Roll Call • Presentations and Recognition • Public Comment: Persons may speak on scheduled agenda items • Consent Agenda GENERAL BUSINESS 1. Consider approving contracts between the City of Beaumont and Statewide Consolidated Community Development Corporation, Inc. 2. Consider authorizing the City Manager to execute an amendment to the Industrial District contract with Beaumont Methanol COMMENTS • Councilmembers comment on various matters • City Manager Report: Port Arthur and Jefferson County Days in Austin, Storm Water Management Advisory Committee, Tyrrell Park Horse Stables and Baptist Hospital Proposed Land Purchase • Public Comment(Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting. 1 Consider approving contracts between the City of Beaumont and Statewide Consolidated Community Development Corporation, Inc. Cit y of Beaumont •r Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Richard Chappell, Housing Coordinator � MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 7, 2001 REQUESTED ACTION: (1) Council approval of a contract between the City of Beaumont and the Statewide Consolidated Community Development Corporation, Inc. in the amount of $53,837. (2) Council approval of a contract between the City of Beaumont and the Statewide Consolidated Community Development Corporation, Inc. in the amount of $42,716. (3) Council approval of a contract between the City of Beaumont and the Statewide Consolidated Community Development Corporation, Inc. in the amount of $18,000. RECOMAU.NDATION (1) Administration recommends that Council authorize the City Manager to execute a contract with Statewide Consolidated Community Development Corporation Corporation, Inc. (SCCDC) in the amount of$53,837 using 1999 HOME funds. (2) Administration recommends that Council authorize the City Manager to execute a contract with Statewide Consolidated Community Development Corporation, Inc. (SCCDC) in the amount of$42,716 using 1996 and 1999 HOME funds. Council Agenda Item February 7, 2001 Page 2 (3) Administration recommends that Council authorize the City Manager to execute a contract with Statewide Consolidated Community Development Corporation, Inc. (SCCDC) in the amount of$18,000 using 1998 CDBG funds. BACKGROUND On November 9, 1999 Council approved contracts with the SCCDC to (1) provide home buyers assistance to eligible low income families to purchase existing homes, (2) to acquire and rehabilitate or reconstruct housing for lease or sale to eligible low income families, and (3) to pay audit costs for the 1999 audit. The previous contracts expired on December 31, 2000 and the remaining funds have reverted back to the City of Beaumont and are available for reprogramming. The SCCDC will use these funds to: (1) provide homebuyers' assistance for up to four (4) eligible low income families in the purchase of existing homes. (2) Complete the rehabilitation construction of up to four (4) houses which will be leased or sold to eligible low income families, and, (3) Pay audit costs for the 2000 audit. The contracts require that the SCCDC fully comply with the terms and conditions of the HOME Program and CDBG Programs. The contract for home buyers' assistance requires that the SCCDC provide documentation that it has adhered to the lead based paint regulations and requirements. BUDGETARY IMPACT These funds are available from the 1996 and 1999 HOME Programs. PREVIOUS ACTION Council has previously approved contracts with SCCDC using HOME funds and CDBG funds which have resulted in assisting forty-two (42) families purchase newly constructed homes, and eight (8) families purchase existing homes. SCCDC has completed the acquisition and rehabilitation of approximately twenty (20) homes which were made available for lease or sale to low income families. SCCDC successfully completed the 1999 year end audit. Council Agenda Item February 7, 2001 Page 3 SUBSEQUENT ACTION Following Council approval and execution by the City Manager, the SCCDC and Housing Division Staff will work to complete the contracts. RECONEM ENDED BY City Manager, Executive Assistant to the City Manager/Economic Development Director, Planning Manager, Housing Coordinator and Grants Administrator. RECOMMENDED MOTION (1) Approve/Deny authorization of the City Manager to execute the contract with the Statewide Consolidated Community Development Corporation, Inc. in the amount of $53,837. (2) Approve/Deny authorization of the City Manager to execute the contract with the Statewide Consolidated Community Development Corporation, Inc. in the amount of $42,716. (3) Approve/Deny authorization of the City Manager to execute the contract with the Statewide Consolidated Community Development Corporation, Inc. in the amount of $18,000. CONTRACT THE STATE OF TEXAS § COUNTY OF JEFFERSON § WHEREAS, the City of Beaumont has received a HOME grant from the United States Department of Housing and Urban Development (HOME Program No. M-99-MC-48-0201); WHEREAS, pursuant to the authority of Resolution Number 01- , passed by the Beaumont City Council on February 6, 2001, the Statewide Consolidated Community Development Corporation, Inc. (SCCDC) will enter into a contract with the City for HOME funds totaling FIFTY-THREE THOUSAND EIGHT HUNDRED THIRTY-SEVEN AND N01100 DOLLARS ($53,837); WHEREAS, the HOME allocation of FIFTY-THREE THOUSAND EIGHT HUNDRED THIRTY-SEVEN DOLLARS ($53,837) will be used to provide home buyers' assistance for up to four (4) existing homes for eligible low income families. WHEREAS, the Statewide Consolidated Community Development Corporation, Inc. provides various services to eligible low income families of the City of Beaumont, Jefferson County, Texas that enable such families to obtain a suitable place to reside; WHEREAS, the Statewide Consolidated Community Development Corporation, Inc. will secure the financial match requirements for the M-99-MC-48-0201 HOME grant. The financial funding match requirement totals Six Thousand Seven Hundred Twenty-nine Dollars and 63/100 ($6,729.63); NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of the mutual covenant, promises, and agreements contained therein, the City of Beaumont, hereinafter referred to as "City", acting by and through Stephen J. Bonczek, its duly authorized City Manager, and the Statewide Consolidated Community 1 Development Corporation, Inc., hereinafter referred to as "Grantee", acting by and through Robert Jones, its duly authorized Chairman, do hereby covenant and agree as follows: 1. Grantee, located at 2725 South Fourth Street, shall use the Federal 1999 HOME grant funds, herein provided for reasonable and necessary eligible project costs. Grantee will provide home buyers' assistance in the form of mortgage principal buy downs, down payments and closing costs. No funds from this contract will be used to pay for any rehabilitation costs for the houses which are purchased. Grantee will be eligible to receive an administrative fee of$2,000 at the closing of each house. Grantee covenants and agrees to expend federal grant funds in accordance with 24 CFR Part 92 (as now in effect and as may be amended from time to time), which is incorporated by reference and constitutes part of the agreement. It is expressly understood and agreed by Grantee that this contract and the procurement authorized and provided for hereunder have as their purpose or goal to provide decent, safe and sanitary housing units to eligible families. Grantee agrees to do all things necessary under this contract to complete the program set out in "Exhibit A" attached hereto. 2. It is understood and agreed that in no event shall the total distribution of federal grant funds made to or in behalf of the Grantee pursuant to this agreement exceed the total sum of FIFTY-THREE THOUSAND EIGHT HUNDRED THIRTY-SEVEN AND N01100 DOLLARS ($53,837). 3. The City agrees to provide Grantee with FIFTY-THREE THOUSAND EIGHT HUNDRED THIRTY-SEVEN DOLLARS AND N01100 ($53,837) of 1999 HOME grant funds to be available through the City's draw process on or after the effective date of this contract. Grantee agrees and understands that this contract shall terminate on July 31,2001. Payment shall be made by the U.S. Treasury, who will disburse 1999 HOME funds (wire transfer) through Cash 2 Management Information System (CM/I) directly to the City, who will make payments upon receipt of invoices or payment vouchers from Grantee certifying that all requirements have been met. Grantee understands and agrees that project activities must be committed by July 31, 2001. Failure to comply with the aforementioned commitment will jeopardize funding. The Grantee understands that all grant monies awarded may be terminated for cause or convenience. It is expressly understood and agreed by and between the City and Grantee that any and all program income will be used by Grantee for eligible project costs related to providing low income families with decent, safe and affordable housing. Grantee further agrees that any grant funds remaining after this agreement expires will revert to the City of Beaumont. 4. Grantee understands and agrees that should Grantee become defunct or insolvent, any and all grant funds on hand and any accounts receivable attributable to the use of grant funds shall transfer to the City of Beaumont. Grantee further understands and agrees to and shall transfer to the City of Beaumont any program income, real properties, equipment, supplies and any assets acquired as a result of grant funds if Grantee becomes defunct or insolvent. 5. It is expressly understood and agreed by and between the City and Grantee that this agreement is wholly conditioned upon the actual availability of federal HOME grant funds under the United States Department of Housing and Urban Development (HOME Program No. M-99- MC-48-0201) and that all monies distributed to or in behalf of Grantee hereunder shall be exclusively from federal monies received under said HOME Program, and not from any other monies of the City. 6. Grantee agrees to keep accurate records to document its adherence to applicable federal regulations and all "other federal requirements", along with documentation and records of all expenditures of said HOME Program funds. Grantee further understands and agrees to comply with the applicable requirements and standards of OMB Circular A-110 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments), said provisions being incorporated herein by reference. The Grantee also understands and agrees to 3 adhere to the City's procurement process. The City shall reserve the right to investigate, examine and audit, at any time, any and all such records relating to the operations or expenditures of Grantee under this Agreement. The SCCDC will provide an acceptable audit engagement letter for the 2000 audit report to the City of Beaumont by February 28, 2001. The completed 2000 audit report will be provided to the City of Beaumont by May 31, 2001. The audit fee will be paid by SCCDC to the auditor. Failure to complete the audit report by May 31, 2001 may result in contract termination. 7. Grantee covenants and agrees to fully cooperate with the City in monitoring the effectiveness of the expenditure of grant funds and the City shall have access at all reasonable times to the offices, premises and records of Grantee in regard to the administration of this Contract. 8. Grantee shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of the City. Grantee shall have exclusive control of the program and all persons involved in same subject only to the terms of this agreement and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees and invitees. It is expressly understood and agreed that, other than those people who receive wages on a regular basis from Grantor, that no officer, member, agent, servant, employee, subcontractor, licensee, invitee of Grantee nor any program participant hereunder is in the paid service of the City. It is also expressly understood and agreed that Grantor will provide technical assistance to Grantee in the furtherance of its program. 9. Grantee hereby covenants and agrees, in consideration for the funds herein provided to provide decent, safe and sanitary housing to eligible families of the City of Beaumont, Jefferson County, Texas. It is understood that Grantee adheres to HOME affordability requirements. It is understood that Grantee will adhere to the lead-based paint regulations and requirements. 4 Grantee will provide documentation that it has adhered to the lead-based paint regulations and requirements. 10. No officer, employee or member of Grantee or Grantee's subcontractors shall have a financial interest, direct or indirect, in this contract or the monies transferred hereunder, or be financially interested, directly or indirectly, in any contract relating to the operations conducted by it, nor in any contract for furnishing services or supplies to Grantee. Any willful violation of this paragraph with the knowledge, expressed or implied, of Grantee or its subcontractors, shall render this contract voidable by the City of Beaumont. 11. No grants shall be made by Grantee to its directors or officers, either directly or indirectly, through family members, business partners or employees. Grantee agrees that no HOME funds shall be used, either directly or indirectly, for religious purposes. Any willful violation of this paragraph with the knowledge, expressed or implied, of Grantee shall render this contract voidable by the City of Beaumont. 12. Grantee covenants and agrees that its officers, members, agents, employees, program participants and subcontractors shall abide by and comply with all Federal, State and local laws, including all ordinances, rules and regulations of the City of Beaumont, as amended. Grantee further covenants and agrees that it will fully comply with the terms and conditions of the HOME Program under which these funds are granted. 13. The provisions of this agreement are severable and if for any reason a clause, sentence, paragraph, or other part of this agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect the other provisions which can be given effect with the invalid provision. 14. 5 The failure of the City to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of the City's right to assert or rely upon any such term or right on any future occasion. 15. This written instrument and attachments constitute the entire agreement by the parties hereto concerning the matter performed hereunder and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 16. Grantee covenants and agrees to hold harmless the City and its officers, agents, servants and employees, from and against any and all claims or suits for property loss or damage and personal injury, including death to any and all persons, or whatever kind of character whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or non-performance of this contract and agreement and the operations, activities and services of the program described herein, whether or not caused, in whole or in part, by alleged negligence of officers, agents, servants, employees, contractors, or sub-contractors of the City. 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Beaumont, Jefferson County, Texas, this day of A.D., 2001. THE CITY OF BEAUMONT ATTEST: By: Stephen J. Bonczek Barbara Liming City Manager City Clerk THE STATEWIDE CONSOLIDATED COMMUNITY DEVELOPMENT CORPORATION, INC. ATTEST: By: Robert Jones Leon Jake Campbell Chairman Secretary-Treasurer 7 "EXHIBIT A" PROJECT BUDGET Reasonable and necessary eligible projects costs for up to four (4) existing homes purchased by low income eligible homebuyers. An administrative fee of$2,000 per home will be paid at closing. $53,837 TOTAL PROJECT BUDGET PROJECT SCHEDULE 1. Two low income eligible families assisted in purchasing a home by April 30, 2001. 2. Two low income eligible families assisted in purchasing a home by May 30, 2001. r CONTRACT THE STATE OF TEXAS § COUNTY OF JEFFERSON § WHEREAS, the City of Beaumont has received a HOME grant from the United States Department of Housing and Urban Development (HOME Program No. M-96- MC-48-0201 and M-99-MC-48-0201); WHEREAS, pursuant to the authority of Resolution Number 01- , passed by the Beaumont City Council on February 6, 2001, the Statewide Consolidated Community Development Corporation, Inc. (SCCDC) an approved Community Housing Development Organization (CHDO) will enter into a contract with the City for HOME funds totaling FORTY-TWO THOUSAND SEVEN HUNDRED SIXTEEN DOLLARS AND NO/100 DOLLARS ($42,716); WHEREAS, the HOME allocation of FORTY-TWO THOUSAND SEVEN HUNDRED SIXTEEN AND NO/100 ($42,716) will be used to provide reasonable and necessary eligible costs to rehabilitate up to four (4) houses. To provide decent, safe and sanitary housing for lease or sale to low-income eligible families. WHEREAS, the Statewide Consolidated Community Development Corporation, Inc. provides various services to eligible families of the City of Beaumont, Jefferson County, Texas that enable such families to obtain a suitable place to reside; 1 WHEREAS, the Statewide Consolidated Community Development Corporation, Inc. will secure the financial match requirements for the M-96-MC-48-0201 and M-99- MC-48-0201 HOME grant. The financial funding match requirement totals Five Thousand Three Hundred Thirty-nine Dollars and 50/100 ($5,339.50). NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of the mutual covenant, promises, and agreements contained therein, the City of Beaumont, hereinafter referred to as "City", acting by and through Stephen J. Bonczek, its duly authorized City Manager, and the Statewide Consolidated Community Development Corporation, Inc., hereinafter referred to as "Grantee", acting by and through Robert Jones, its duly authorized Chairman, do hereby covenant and agree as follows: 1 . Grantee, located at 2725 South Fourth Street, shall use the Federal 1999 HOME grant funds, herein .provided, to rehabilitate houses for lease or sale to eligible low income families. Grantee covenants and agrees to expend federal grant funds in accordance with 24 CFR Part 92 (as now in effect and as may be amended from time to time), which is incorporated by reference and constitutes part of the agreement. It is expressly understood and agreed by Grantee that this contract and the procurement authorized and provided for hereunder have as their purpose or goal to provide decent, safe and sanitary housing units to eligible low income families. Grantee agrees to do all things necessary under this contract to complete the program set out in "Exhibit A" attached hereto. 2 2. It is understood and agreed that in no event shall the total distribution of federal grant funds made to or in behalf of the Grantee pursuant to this agreement exceed the total sum of FORTY-TWO THOUSAND SEVEN HUNDRED SIXTEEN DOLLARS AND NO/100 DOLLARS ($42,716). 3. The City agrees to provide Grantee with FORTY-TWO THOUSAND SEVEN HUNDRED SIXTEEN AND NO/100 DOLLARS ($42,716) of 1996 and 1999 HOME Grant funds to be available through the City's draw process on or after the effective date of this contract. Grantee agrees and understands that this contract shall terminate on July 31, 2001 . Payment shall be made by the U.S. Treasury, who will disburse 1999 HOME funds (wire transfer) through Cash Management Information System (CM/1) directly to the City, who will make payments upon receipt of invoices or payment vouchers from Grantee certifying that all requirements have been met. Grantee understands and agrees that project activities (construction) must be committed (an acceptable Project Set-up Report is entered into the CM/1) by July 31, 2001 . Failure to comply with the aforementioned commitment will jeopardize funding. The Grantee understands that all grant monies awarded may be terminated for cause or convenience. It is expressly understood and agreed by and between the City and Grantee that any and all program income will be used by Grantee to build capacity, i.e., administrative costs, operational expenses, and/or any eligible 3 activities. Grantee further agrees that any grant funds remaining after this Agreement expires will revert to the City of Beaumont. 4. Grantee understands and agrees that should Grantee become defunct or insolvent, any and all grant funds on hand and any accounts receivable attributable to the use of grant funds shall transfer to the City of Beaumont. Grantee further understands and agrees to and shall transfer to the City of Beaumont any program income, real properties, equipment, supplies and any assets acquired as a result of grant funds if Grantee becomes defunct or insolvent. 5. It is expressly understood and agreed by and between the City and Grantee that this agreement is wholly conditioned upon the actual availability of federal grant HOME funds under the United States Department of Housing and Urban Development (HOME Program No. M-96-MC-48-0201 and M-99-MC-48-0201) and that all monies distributed to or in behalf of Grantee hereunder shall be exclusively from federal monies received under said HOME Program, and not from any other monies of the City. 6. Grantee agrees to keep accurate records to document its adherence to applicable federal regulations and all "other federal requirements", along with documentation and records of all expenditures of said HOME Program funds. Grantee further understands and agrees to comply with the applicable requirements and 4 standards of OMB Circular A-110 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments), said provisions being incorporated herein by reference. The Grantee also understands and agrees to adhere to the City's procurement process. The City shall reserve the right to investigate, examine and audit, at any time, any and all such records relating to the operations or expenditures of Grantee under this Agreement. The SCCDC will provide an acceptable audit engagement letter for the 2000 audit report to the City of Beaumont by February 28, 2001. The completed 2000 audit report will be provided to the City by May 31 , 2001 . The audit fee will be paid directly by SCCDC to the auditor. Failure to complete the audit report by May 31, 2001 may result in contract termination. 7. Grantee covenants and agrees to fully cooperate with the City in monitoring the effectiveness of the expenditure of grant funds and the City shall have access at all reasonable times to the offices, premises and records of Grantee in regard to the administration of this Contract. 8. Grantee shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of the City. Grantee shall have exclusive control of the program and all persons involved in same subject only to the terms of this agreement and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, 5 licensees and invitees. It is expressly understood and agreed that, other than those people who receive wages on a regular basis from Grantor, that no officer, member, agent, servant, employee, subcontractor, licensee, invitee of Grantee nor any program participant hereunder is in the paid service of the City. It is also expressly understood and agreed that Grantor will provide technical assistance to Grantee in the furtherance of its program. 9. Grantee hereby covenants and agrees, in consideration for the funds herein provided to provide decent, safe and sanitary housing to eligible families of the City of Beaumont, Jefferson County, Texas by rehabilitating homes for lease or sale to eligible low income families. It is understood that Grantee adheres to HOME affordability requirements. 10. No officer, employee or member of Grantee or Grantee's subcontractors shall have a financial interest, direct or indirect, in this contract or the monies transferred hereunder, or be financially interested, directly or indirectly, in any contract relating to the operations conducted by it, nor in any contract for furnishing services or supplies to Grantee. Any willful violation of this paragraph with the knowledge, expressed or implied, of Grantee or its subcontractors, shall render this contract voidable by the City of Beaumont. 11 . 6 No grants shall be made by Grantee to its directors or officers, either directly or indirectly, through family members, business partners or employees. Grantee agrees that no HOME funds shall be used, either directly or indirectly, for religious purposes. Any willful violation of this paragraph with the knowledge, expressed or implied, of Grantee shall render this contract voidable by the City of Beaumont. 12. Grantee covenants and agrees that its officers, members, agents, employees, program participants and subcontractors shall abide by and comply with all Federal, State and local laws, including all ordinances, rules and regulations of the City of Beaumont, as amended. Grantee further covenants and agrees that it will fully comply with the terms and conditions of the HOME Program under which these funds are granted. 13. The provisions of this agreement are severable and if for any reason a clause, sentence, paragraph, or other part of this agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect the other provisions which can be given effect with the invalid provision. 14. The failure of the City to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as 7 a waiver or relinquishment to any extent of the City's right to assert or rely upon any such term or right on any future occasion. 15. This written instrument and attachments constitute the entire agreement by the parties hereto concerning the matter performed hereunder and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 16. Grantee covenants and agrees to hold harmless the City and its officers, agents, servants and employees, from and against any and all claims or suits for property loss or damage and personal injury, including death to any and all persons, or whatever kind of character whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or non-performance of this contract and agreement and the operations, activities and services of the program described herein, whether or"not caused, in whole or in part, by alleged negligence of officers, agents, servants, employees, contractors, or sub-contractors of the City. 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Beaumont, Jefferson County, Texas, this day of A.D., 2001 . THE CITY OF BEAUMONT ATTEST: By: Stephen J. Bonczek Barbara Liming City Manager City Clerk THE STATEWIDE CONSOLIDATED COMMUNITY DEVELOPMENT CORPORATION, INC. ATTEST: By: Robert Jones Leon Jake Campbell Chairman Secretary-Treasurer 9 "EXH IB I T A " PROGRAM BUDGET Reasonable and necessary eligible costs to rehabilitate up to four (4) houses. $42,716 TOTAL $42,716 PROJECT SCHEDULE 1 . 4650 Abilene, Remaining Rehab Costs $ 1,230.90 2. 2125 Evalon, Remaining Rehab Costs $ 2,769.80 3. 355 Iowa, Remaining Rehab Costs $ 7,215.00 4. 1740 Rena, Remaining Rehab Costs $31 .500.00 TOTAL $42,715.70 Rehabilitation to be completed by July 31, 2001 . CONTRACT THE STATE OF TEXAS § COUNTY OF JEFFERSON § WHEREAS, the City of Beaumont has received a Community Development Block Grant (CDBG)from the United States Department of Housing and Urban Development (CDBG No. B-98- MC48-0003); WHEREAS,pursuant to the authority of Resolution No.01- passed by the Beaumont City Council on , the Statewide Consolidated Community Development Corporation, Inc. (SCCDC), an authorized Community Housing Development Organization (CHDO), will enter into a contract with the City for CDBG funds totaling EIGHTEEN THOUSAND DOLLARS AND N01100 ($18,000.00); WHEREAS, the SCCDC provides various services to low-income and moderate-income families of the City of Beaumont, Jefferson County, Texas that enable such families to obtain a suitable place to reside; WHEREAS, the City of Beaumont and the SCCDC desire to enter into a contract and agreement whereby the City of Beaumont will furnish said federal CDBG grant funds to the SCCDC to pay the audit fee for the 2000 audit. 1 NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of the mutual covenant, promises, and agreements contained therein, the City of Beaumont, hereinafter referred to as "City", acting by and through Stephen J. Bonczek, its duly authorized City Manager, and the Statewide Consolidated Community Development Corporation, Inc., hereinafter referred to as "Grantee", acting by and through Robert Jones, its duly authorized Chairman, do hereby covenant and agree as follows: 1. Grantee, located at 2725 South Fourth Street, shall use the Federal 1998 CDBG grant funds, herein provided, to pay the audit fee for the 2000 audit. Grantee covenants and agrees to expend federal grant funds in accordance with 24-CFR Part 92(as now in effect and as may be amended from time to time), which is incorporated by reference and constitutes part of the agreement. It is expressly understood and agreed by Grantee that this contract and the procurement authorized and provided for hereunder have as their purpose or goal to provide the audit for the year ended December 31, 2000. Grantee agrees to do all things necessary under this contract to complete the program set out in "Exhibit A" attached hereto. 2. It is understood and agreed that in no event shall the total distribution of federal grant funds, made to or in behalf of the Grantee pursuant to this agreement, exceed the total sum of EIGHTEEN THOUSAND AND N01100 DOLLARS ($18,000); 2 3. Funds to be available through the City's draw process on or after the effective date of this contract. Grantee agrees and understands that this contract shall terminate on June 30, 2001. Payment shall be made by the U. S. Treasury, who will disburse 1998 CDBG funds (wire transfer) through Cash Management Information System(CM/1) directly to the City, who will make payments upon receipt of invoices from Grantee certifying that all requirements have been met. The Grantee understands that all grant monies awarded may be terminated for cause or convenience. Grantee further agrees that any grant funds remaining after this agreement expires will revert to the City of Beaumont. 4. Grantee understands and agrees that should Grantee become defunct or insolvent, any and all grant funds on hand and any accounts receivable attributable to the use of grant funds shall transfer to the City of Beaumont. Grantee understands and agrees that should Grantee become defunct or insolvent any program income, real properties, equipment, supplies and any assets acquired as a result of grant funds shall transfer to the City of Beaumont. 5. It is expressly understood and agreed by and between the City and Grantee that this agreement is wholly conditioned upon the actual availability of federal grant funds under the United States Department of Housing and Urban Development (CDBG Program No. B-98-MC48-0003) and that all monies distributed to or in behalf of Grantee hereunder shall be exclusively from federal monies received under said CDBG Program, and not from any other monies of the City. 3 6. Grantee agrees to keep accurate records to document its adherence to applicable federal regulations and all "other federal requirements", along with documentation and records of all expenditures of said CDBG Program funds. Grantee further understands and agrees to comply with the applicable requirements and standards of OMB Circular A-110 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments), said provisions being incorporated herein by reference. The Grantee also understands and agrees to adhere to the City's procurement process. The City shall reserve the right to investigate, examine and audit, at any time, any and all such records relating to the operations or expenditures of Grantee under this agreement. 7. Grantee covenants and agrees to fully cooperate with the City in monitoring the effectiveness of the expenditure of grant funds and the City shall have access at all reasonable times to the offices, premises and records of Grantee in regard to the administration of this contract. 8. Grantee shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of the City. Grantee shall have exclusive control of the program and all persons involved in same subject only to the terms of this agreement and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees and invitees. It is expressly understood and agreed that, other than those people who receive wages on a regular basis from Grantor, that no officer, member, agent, servant, 4 employee, subcontractor, licensee, invitee of Grantee nor any program participant hereunder is in the paid service of the City. It is also expressly understood and agreed that Grantor will provide technical assistance to Grantee in the furtherance of its program. 9. Grantee hereby covenants and agrees, in consideration for the funds herein to provide a copy of the audit for the year ended December 31, 2000 to the City of Beaumont by May 30, 2001. 10. No officer, employee or member of Grantee or Grantee's subcontractors shall have a financial interest, direct or indirect, in this contract or the monies transferred hereunder, or be financially interested, directly or indirectly, in any contract relating to the operations conducted by it, nor in any contract for furnishing services or supplies to Grantee. Any willful violation of this paragraph with the knowledge, expressed or implied, of Grantee or its subcontractors, shall render this contract voidable by the City of Beaumont. 11. No grants shall be made by Grantee to its directors or officers, either directly or indirectly, through family members, business partners or employees. Grantee agrees that no CDBG funds shall be used, either directly or indirectly, for religious purposes. Any willful or violation of this paragraph with the knowledge, expressed or implied, of Grantee shall render this contract voidable by the City of Beaumont. 12. 5 Grantee covenants and agrees that its officers, members, agents, employees, program participants and subcontractors shall abide by and comply with all Federal, State and local laws, including all ordinances, rules and regulations of the City of Beaumont, as amended. Grantee further covenants and agrees that it will fully comply with the terms and conditions of the CDBG Program under which these funds are granted. 13. The provisions of this agreement are severable and if for any reason a clause, sentence, paragraph, or other part of this agreement shall be determined to be invalid by a court or federal or state agency,board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect the other provisions which can be given effect with the invalid provision. 14. The failure of the City to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of the City's right to assert or rely upon any such term or right on any future occasion. 15. This written instrument and attachments constitute the entire agreement by the parties hereto concerning the matter performed hereunder and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 16. Grantee covenants and agrees to hold harmless the City and its officers agents, servants and employees, from and against any and all claims or suits for property loss or damage and/or personal 6 injury, including death to any and all persons, or whatever kind of character whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or non- performance of this contract and agreement and/or the operations, activities and services of the program described herein, whether or not caused, in whole or in part, by alleged negligence of officers, agents, servants, employees, contractors, or sub-contractors of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Beaumont, Jefferson County, Texas, this day of A.D., 2001. THE CITY OF BEAUMONT ATTEST: By: Stephen J. Bonczek Barbara Liming City Manager City Clerk THE STATEWIDE CONSOLIDATED COMMUNITY DEVELOPMENT CORPORATION, INC. ATTEST: By: Robert Jones Leon Jake Campbell Chairman Secretary-Treasurer 7 "EXHIBIT A" PROGRAM BUDGET Annual audit fees $18,000.00 TOTAL PROGRAM BUDGET $18,000.00 PROJECT SCHEDULE 1. Audit Engagement Letter completed by February 28, 2001. 2. 2000 Audit completed by May 31, 2001. 8 2 Consider authorizing the City Manager to execute an amendment to the Industrial District contract with Beaumont Methanol City of Beaumont Council Agenda Item �. O TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Beverly Hodges, Finance Officer MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 7, 2001 REQUESTED ACTION: Council consider aresolution authorizing the City Manager to execute an amendment to the Industrial District Contract with Beaumont Methanol which includes a provision for up to a $100,000 payment based on the monthly economic performance of the plant for the remainder of the contract period (December 31, 2001.) RECOMMENDATION The administration requests approval of the contract amendment with Beaumont Methanol Corporation for the fiscal year 2001 Industrial District Payment. BACKGROUND Prior to 1995 Beaumont Methanol Corporation operated as a DuPont facility. In 1995 a separate Industrial District Contract was negotiated and agreed to by the City and Beaumont Methanol Corporation. At that time the assessed valuation of the facility was in litigation at the county and the City assumed an assessed value of$80M for Industrial District Payment purposes. This assessment was subject to plant additions each year and was equivalent to $88M for FY2000. The current year assessment includes the addition of Beaumont Ammonia, Inc., valued at $61 M, bringing the total company value to $149M. In contrast the value assessed by the county is equal to $126M for this fiscal year. On January 23, 2001 Council approved a resolution authorizing the City Manager to accept a payment in lieu of taxes from Beaumont Methanol Corporation in the amount of$480,154 payable by February 1,2001 and grant a grace period of thirty days to present an amended Industrial District Contract for the aforementioned industry which will include a provision for an additional$100,000 payment based on the monthly economic performance of the plant for the remaining contract period (December 31, 2001.) BUDGETARY IMPACT The FY2001 budget for Industrial District Payments is $11,246,000. The budgeted amount for Beaumont Methanol Corporation is$450,000. The proposed payment structure could produce a positive budget impact of$130,000. PREVIOUS ACTION Council approved an extension of the existing Industrial District Contract with Beaumont Methanol Corporation. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Finance Officer. RECOMMENDED MOTION Approve/Deny a resolution authorizing the City Manager to execute an amendment the Industrial District Contract with Beaumont Methanol which will include a provision for up to an additional 100,000 payment based on the monthly economic performance of the plant for the remainder of the ,gontract period(December 31, 2001.) AGREEMENT WHEREAS, the City of Beaumont, a Municipal Corporation and Home-Rule City located in Jefferson County, Texas (hereinafter called "City`) and Beaumont Methanol Corporation, its parent, subsidiaries and affiliates, (hereinafter called"Company")entered into an Industrial District agreement on December 30, 1994; and, WHEREAS, City and Company desire to amend said agreement; The City and Company hereby agree as follows: WITNESSETH: Paragraph three (3) of the Industrial District agreement heretofore executed on December 30, 1994 by and between City and Company be and the same is hereby amended to amend Paragraph three (3) thereof to read as follows: "3. Payment Procedures The procedures for determining and making such payments shall be as follows: (a) For payments for 1995 through 2000 inclusive, the payment to City in each year shall be computed as follows: Assumed Assessed Value + 100 X the Current Ad Valorem Tax Rate set by City Council of City X 80% = Payment to the City." The payment for the year 2001 shall be in the amount of$480,154 to be paid on or before February 1, 2001 plus$10,000 in each of the months of March through December inclusive in which the financial statements of Company show that Company made a gross operating profit of any amount. Payments will be due and payable to City by Company on GAMAGREEMEMBe"mool Melhwwl Agreement Amd.101 or before the last day of each month following the month for which a monthly payment, as set out above, is due. City and Company hereby ratify and affirm the remainder of the agreement. In witness thereof, this agreement is executed in duplicate originals as of this day of . 2001. CITY OF BEAUMONT By: Stephen J. Bonczek City Manager ATTEST: By: City Clerk BEAUMONT METHANOL CORPORATION By: Nick DeRoos Plant Manager ATTEST: By: GiCG"REEWNM39aumont Methanol Agreement Amd.101 Qu-MOAW City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS February 13, 2001 1:30 P.M. CONSENT AGENDA Approval of minutes * Confinnation of committee appointments A) Approve a contract for arterial litter removal B) Approve the purchase of polyethylene pipe and adaptors for use by the Water Utilities Division C) Approve an annual contract for asbestos consultant services D) Approve fleet purchases through the State Cooperative Purchasing Program for the Police and Fire Departments CONSENT AGENDA FEBRUARY 13, 2001 * Committee Appointments David Verde would be appointed to the Parks and Recreation Advisory Committee. The term would commence February 13, 2001 and expire February 12, 2003. (Councilmember Becky Ames) A) Approve a contract for arterial litter removal Administration recommends approval of an annual contract with Beaumont Products and Services, Inc. for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$11.50 per hour,per person worked. This cost includes all labor,transportation, equipment, insurance, and litter disposal fees. BPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour work basis. Funds are available in the Clean Community Department's operating budget. A copy of the staff memorandum is attached for your review. B) Approve the purchase of polyethylene pipe and adaptors for use by the Water Utilities Division Administration recommends approval of purchasing approximately 1,440 feet of 12 and 16-inch diameter polyethylene pipe and associated adaptors in the amount of$17,277.30 from Coburn Supply of Beaumont. The pipe and adaptors will replace a 16-inch water main currently crossing 11-1-10 at Walden Road. A copy of the staff memorandum is attached for your review. C) Approve an annual contract for asbestos consultant services Administration recommends approval of a contract with Burcham Environmental Services, L.L.C. of San Marcos for asbestos consultant services. A licensed asbestos consultant can conduct environmental surveys to determine the presence of asbestos containing materials and monitor asbestos abatement projects to ensure that the abatement process meets all state and federal regulations. The consultant's price schedule is attached for your review. During the past 15 months, the City has expended$126,000 for asbestos abatement consulting services. A copy of the staff memorandum is attached for your review. D) Approve fleet purchases through the State Cooperative Purchasing Program for the Police and Fire Departments Administration recommends approval of purchasing 20 pursuit vehicles through the State of Texas Cooperative Purchasing Program. The Police Department will receive 19 vehicles and the Fire Department will receive one. The total expenditure is $371,710. Funds for the vehicles are budgeted in the Capital Reserve Fund. A copy of the staff memorandum is attached for your review. A Cit y of Beaumont Council Agenda Item � g TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 6, 2001 REQUESTED ACTION: Council consider award of a contract for arterial litter removal. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services, Inc. for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$11.50 per hour, per person worked. BACKGROUND Beaumont Products and Services, Inc. (BPS) is defined as a private not-for-profit state certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour work basis. This method allows staff to select the area in which litter removal services are of a greater need and assign the contractor to that area. BPS provides a crew of four(4) collection personnel and one (1) supervisor/driver, five (5) days per week, excluding City holidays. BPS will be paid $11.50 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. Contract for Arterial Litter Removal February 6, 2001 Page 2 There has been no increase in price from last year. During the past eleven months, BPS has worked a total of 1,772.5 crew hours, removing approximately 1,402.28 cubic yards of litter, at a total cost of$101,918.54. BUDGETARY EUPACT Funds are available in the Clean Community Department's operating budget. PREVIOUS ACTION None. SUBSEQUENT ACTION None. REC011EM[ENDED BY City Manager, Central Services Director, and Clean Community Director. RECOWAENDED ACTION Approve/Deny a contract with Beaumont Products and Services, Inc. for providing litter removal services on City rights-of-way and other specified areas in the amount of$11.50 per hour, per person worked. B City of Beaumont •� Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 6, 2001 REQUESTED ACTION: Council approval to award a bid for the purchase of approximately 1,440 feet of polyethylene pipe and adaptors for use by the Water Utilities Division. RECOMIIAENDATION Administration recommends award of a bid for the purchase of approximately 1,440 feet of 12 and 16-inch diameter polyethylene pipe and associated adaptors in the amount of$17,277.30 to Coburn Supply of Beaumont, Texas. BACKGROUND The pipe and adaptors will replace a 16-inch water main currently crossing IH-10 at Walden Road. The Texas Department of Transportation is in the process of completing the west turnaround at Walden Road, necessitating the relocation of the existing water main. City personnel will install the water line upon delivery of the material. Bid notices were provided to eight (8) vendors, with four (4) responding with bids. The bids received are as follow: +dor � 3' L � R s , � � enF u>f ,� urer C, eUrve zj 1 o id Coburn Supply North American Pipe 30 days $17,277.30 Beaumont,Texas Hughes Supply Quail Pipe 40-60 days $18,626.00 Lufkin,Texas Purchase of Polyethylene Pipe and Adaptors February 6, 2001 Page 2 Vendor Manufacturer Delivery Time Total lmouiit Bid Y Golden Triangle Pipe& Water North American Pipe 14 days $21,924.80 Beaumont, Texas Maskell-Robbins CSR/Napco/IPP 3-5 weeks $29,153.16 Webster, Texas BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager, Central Services Director and Public Works Director. RECOMMENDED MOTION Approve/Deny accepting a bid from Coburn Supply in the amount of$17,277.30 for the purchase of approximately 1,440 feet of 12 and 16-inch diameter polyethylene pipe and adaptors. c City of Beaumont �• Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 8, 2001 REQUESTED ACTION: Council approval to award a contract for a licensed asbestos consultant. RECOMMENDATION Administration recommends award ofan annual contract to Burcham Environmental Services,L.L.C. of San Marcos, Texas for asbestos consultant services. BACKGROUND Proposals were accepted on Monday, January 8, 2001, for a one year contract to provide licensed asbestos consulting services. Eight companies submitted proposals. A licensed asbestos consultant can conduct environmental surveys to determine the presence of asbestos containing materials and monitor asbestos abatement projects to ensure that the abatement process meets all state and federal regulations. The Texas Department of Health requires that all public or commercial structures scheduled for renovation or demolition be surveyed by a licensed asbestos consultant to determine the presence of asbestos containing materials. If asbestos containing materials are present, an abatement is performed. City projects requiring asbestos surveys include city owned buildings,two or more condemned residential structures located in the same block, abandoned and hazardous commercial structures scheduled for demolition and properties obtained for public use through right-of-way acquisition.A third party consultant provides the environmental survey, scope of work, and monitoring of the abatement project to ensure compliance with all Federal, State and local laws. The proposals were reviewed and evaluated based on criteria set forth in the Request for Proposals. Asbestos Consultant Feb. 8, 2001 Page 2 A per hour price was requested for a consultant,inspector,inspector's assistant,project manager and air monitoring technician. Burcham Environmental proposed several cost reducing measures in their proposal. Burcham provided per hour pricing for an inspector but did not include pricing for an assistant, stating that it is not necessary to send both to a site to conduct a survey. In addition,they proposed that the project manager can also function as the air monitoring technician at the abatement site, thus reducing the number of personnel required. During the past fifteen (15) months, the City has expended $126,000 for asbestos abatement consulting services. BUDGETARY IMPACT Funds are provided in various departmental budgets, but the majority is expended from Building Services Division's budget and Community Development Block Grant Funds(CDBG). PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny the acceptance of a proposal for an annual contract with Burcham Environmental Services, L.L.C. for furnishing licensed asbestos consultant services per the prices stated on the attached price schedule. ASBESTOS ABATEMENT CONSULTANT PRICE SCHEDULE LABOR CATEGORY Consultant $40.00 per hour Inspector $39.00 per hour Inspector Assistant N/A Project Manager $35.00 per hour Air Monitoring Technician(includes(5) 24 hour, in-lab PCM samples N/A per work shift Analytical Related Fees/Charges Asbestos Air Samples -Phase Contrast Microsopy (PC" 24 hour, in-lab $5.00 each Asbestos Bulk Material Samples-Polarized Light Microscopy(PLM) 3 day, in-lab $8.00 each 24 hour, in-lab $8.00 each PLM Point Count 3 day, in-lab $18.00 each 24 hour, in-lab $18.00 each ■ 2a� )§ kk , ! ! ■ 9999■ � 9999■ � ||||| Mill ! §§§■■ !■f$� ,e■■■ . ����■ 132®9# / k (`� | .� 88 88 9 _ 88 || | 9 —— §9 E . !■|§■ 22\f` §§9■! )' } ■913 89 !||!| ���■. �. . �! 0.§ || k ;; § ■ ■■ 88 8 I � ����� � § !�¥■# � : ! 99999 , 89898 ! ! i z■§■§ ||f| � � !§9§■ 231i� ! � ■s■■■ L, : 88.99 �® �! ||�|# § |;- 8g 8g 9 ` 88 88 9 �| Mgt �|�■� § ! ■§q■■ ■ � i sassa 0 asses � , ■§§■2 \§k|$ `§2`2 ) ��! ■.aa; �■�� 2 kk 8 �`��� 88 99 8 } `2t � ■#5Am )--- k [ ---- D City of Beaumont � c Council Agenda Item TO: City Council FROM: Stephen J. Bonczek, City Manager PREPARED BY: Kirby Richard, Central Services Director MEETING DATE: February 13, 2001 AGENDA MEMO DATE: February 8, 2001 REQUESTED ACTION: Council approval for fleet purchases through the State Cooperative Purchasing Program. RECOMMENDATION Administration recommends authorization for the purchase of twenty(20)pursuit vehicles through the State of Texas Cooperative Purchasing Program. BACKGROUND The cooperative purchasing program provides contracted prices on various types of vehicles to all state, counties,school districts and municipal agencies within Texas. There is no charge or fee assessed to any entity to participate in the purchasing program. Approximately 1,200 governmental entities participate in the State's cooperative purchasing program. The cooperative purchasing program is coordinated by the General Services Commission (GSC) in accordance with state bidding statutes. Representatives from the GSC meet with major vehicle manufacturers each year to discuss the model changes and features offered to major fleet consumers for the upcoming year vehicle models. Specifications are developed and published in August for distribution to governmental consumers and statewide vendors. The GSC solicits bids from vendors throughout the state to furnish pricing on various types of vehicles. These vehicles include compact size cars, intermediate size sedans,utility vehicles,police pursuit vehicles, %Z ton,%ton and 1 ton light and heavy duty pickup trucks,vans(cargo and passenger)and medium duty cab and chassis. Specifications include features such as 4, 6 and 8 cylinder engines, 2 and 4 wheel drive, automatic and manual transmissions, air conditioning,ABS brake systems and AM/FM radios;these features are included in the base price of the vehicle. Optional features such as tilt steering,cruise control,spotlights,headache racks,tool boxes, grille guards and heavy duty bumpers are bid and offered for an additional cost. Fleet Purchases-State Cooperative Purchasing Program February 8, 2001 Page 2 Bids are open to any vehicle dealer on the State of Texas Bid List. Due to the volume of vehicles requested by the State,generous concessions are offered to the dealer from the manufacturers. According to a major manufacturer's regional representative, concessions are offered to any vendor when bidding to a governmental entity but the amount varies subject to the number of vehicles to be purchased. Bids are received and evaluated by the GSC. After bids are evaluated,a contracted price list is published indicating the successful vendor for each type of vehicle and the prices of specific optional features. Vehicles are selected from the published list and orders are submitted to GSC. Vendors generally deliver the vehicles within 90 to 120 days. The City's requested order includes twenty (20) full-size sedans, to be used in the Police and Fire Departments.Standard optional equipment available for four(4)door sedans includes air conditioning, power steering, power door locks, spotlight, rear defroster, AM/FM radio, cruise control and tilt steering wheel. The following list of vehicles represents the type and price of each vehicle to be ordered through the State: PURSUIT VEHICLES- 4 DOOR SEDANS - POLICE DEPARTMENT Vehicle Description Qty. Price Chevrolet Impala 19 $353,153 Total 19 $353,153 PURSUIT VEHICLES-4 DOOR SEDANS-FIRE DEPARTMENT Vehicle Description Qty. Price Chevrolet Impala 1 $18,557 FTotal 1 $18,557 Replacement vehicles and additions to the fleet are requested through the City's budget process. The Central Services Department reviews the requests and evaluates the equipment to be replaced. Based on this evaluation,a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. Each of the vehicles recommended for purchase are replacement vehicles. The vehicles will replace year models ranging from 1989 to 1998. The units to be replaced consist of one(1) 1989,two(2) 1993,one(1) 1995,one(1) 1996,one(1) 1997,and fourteen(14) 1998 year models. The newer year models will be relocated to other divisions. The remaining replaced vehicles will be disposed of according to the City's surplus property disposal policies. Fleet Purchases-State Cooperative Purchasing Program February 8, 2001 Page 3 Warranties of 36,000 miles or three(3)years are provided for each new vehicle. The warranty service will be provided by local authorized dealerships. BUDGETARY IMPACT Funds for the vehicles are budgeted from the Capital Reserve Fund. PREVIOUS ACTION None. SUBSEQUENT ACTION None. RECOMMENDED BY City Manager and Central Services Director. RECOMMENDED MOTION Approve/Deny authorization to purchase the above stated vehicles through the State of Texas General Services Commission Cooperative Purchasing Program in the amount of $371,710.