HomeMy WebLinkAboutPACKET NOV 07 2000 ��r BARBARA LIMING
CITY CLERK
CITY CLERK'S OFFICE
M L
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 7, 2000 1:30 P.M.
AGENDA
OPENING
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items
* Consent Agenda
GENERAL BUSINESS
1. Consider authorizing the City Manager to execute an interlocal agreement with
Jefferson County to establish a Joint Airborne Law Enforcement Unit
a
2. Consider becoming a member of Texas Conference of Urban Aggregation Project,
Inc. (TCAP)
3. Consider amending the Grounds Maintenance Services Contract for the Central
Business District to include the creation of a Downtown Beautification Team
WORK SESSION
* Report from the Partnership of Southeast Texas
COMMENTS
* Councilmembers comment on various matters
* City Manager's Report - Fleet Auction, City Manager Water/Sewer Workday and
Rental Housing Acquisition
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance
with Section 551.071 of the Government Code:
Claim of Kelly Dugas/Christy Fredrickson
Claim of Deborah Savant/Lone Star Overnight
Janice Haynes v. City of Beaumont, et al
* Consider matters related to the deliberation of the offer of a financial or other
incentive to a business prospect in accordance with Section 551.086 of the
Government Code
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting.
1
November 7, 2000
Consider authorizing the City Manager to execute an interlocal agreement with Jefferson
County to establish a Joint Airborne Law Enforcement Unit
City of Beaumont
Council Agenda Item
� c
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED: Tom Scofield, Chief of Police
MEETING DATE: November 7, 2000
AGENDA NIENIO DATE: October 30. 2000
REQUESTED ACTION: Consider a resolution authorizing the City Manager to
execute an interlocal agreement with Jefferson County to
establish a Joint Airborne Law Enforcement Unit.
RECOMMENDATION
Administration recommends approval of the resolution to authorize execution of the interlocal
agreement.
BACKGROUND
In 1995, the Jefferson County Sheriff's Office obtained two military surplus helicopters from the
United States Army. The helicopters were obtained to be used for law enforcement and rescue
activities in Jefferson and the surrounding counties.
After discussions with the Beaumont Police Department, the Jefferson County Sheriffs Office
and the Beaumont Police Department proposed establishing a joint airborne law enforcement
unit.
On March 18, 1997, the City Council of the City of Beaumont passed Resolution No. 97-53
authorizing the City Manager to execute an interlocal agreement with Jefferson County for the
purpose of establishing a joint airborne law enforcement unit. Jefferson County Commissioners
passed a similar resolution and the agreement was executed in 1997. The term of that agreement
was for an initial one year with automatic reauthorization for a second year unless either party
gave written notice of an intention to discontinue the agreement.
This new proposed interlocal agreement will be for a period of one year, renewable for a second
year. In addition, the agreement would cover a military surplus helicopter that the Beaumont
Police Department has received from the United States Government. That helicopter would be
operated under the same agreement as the two helicopters owned by the Jefferson County
Sheriff's Office.
BUDGETARY IMPACT
Beaumont's share of the costs for operational expenses will be paid from the asset forfeiture fund
as set out in the agreement.
PREVIOUS ACTION
Resolution No. 97-53 authorized the execution of a similar agreement which expired in 1999.
SUBSEQUENT ACTION
Prior agreement was also approved by Jefferson County Commissioners.
RECOMMENDED BY
Cite Manager and Chief of Police.
RECOMMENDED MOTION
Accept/Deny the Resolution authorizing the City Manager to execute a interlocal agreement with
Jefferson County to establish a Joint Airborne Law Enforcement Unit.
INTERLOCAL AGREEMENT
BEAUMONT/JEFFERSON COUNTY
AIRBORNE LAW ENFORCEMENT UNIT
STATE OF TEXAS §
COUNTY OF JEFFERSON §
This Interlocal Agreement ("the Agreement") is entered into between the City of
Beaumont, a municipal corporation situated in Jefferson County, Texas ("City"), and
Jefferson County, a political subdivision of the State of Texas ("County") pursuant to the
Interlocal Cooperation Act, Tex.Govt.Code Ann. §§791.001-791.027 (Vernon's 1994).
WITNESSETH :
WHEREAS, the Jefferson County Sheriff's Office ("JCSO") has received from the
United States Government two(2) military surplus United States Army OH-58C helicopters,
serial numbers 70-15592 and 71-20495;
WHEREAS, the Beaumont Police Department("BPD") has received from the United
States Government one (1) military surplus United States Army OH-58A+ helicopter, serial
number 68-16722;
WHEREAS, it would be to the mutual benefit of the City and the County to
establish a joint airborne law enforcement unit ("Unit") to operate and maintain the
helicopters for law enforcement purposes;
G:\RMw\ALEU.AGR Page 1 of 9
WHEREAS, the County, through the JCSO, and the City, through the BPD, have
agreed to combine certain resources to form the Unit;
WHEREAS, the JCSO and BPD have agreed to contribute funds from their
respective asset forfeiture accounts to pay certain costs and expenses related to operation,
maintenance and upkeep of the helicopters;
WHEREAS, the JCSO and BPD may also receive funds, jointly or severally, from
other sources to pay certain costs and expenses related to operation, maintenance and
upkeep of the helicopters;
WHEREAS, City and County believe that it is in their mutual interest to enter i^to
this Agreement to carry out operations of the Unit; and,
WHEREAS, City and County agree to abide by all pertinent federal, state and local
laws and regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I.
1.01. The purpose of this Agreement is to establish the responsibilities of the City
(including BPD) and the County (including JCSO) as members of the Unit in
regard to the operation and maintenance of the helicopters.
ARTICLE II.
2.01. The term of this Agreement shall be for a period of one (1) year from and after
the date of execution hereof subject to other termination rights of the parties as
G:\RMW\ALEU.AGR Page 2 of 9
established in this document. At the end of the initial one (1) year term, unless
either party gives written notice of termination, this Agreement shall
automatically be extended for one (1) year. Either party may terminate this
Agreement upon thirty (30) days written notice to the other party.
ARTICLE III.
3.01. Equipment, hardware and other non-expendable items (except the helicopters)
used during the performance of this Agreement may be owned by either the
City (through BPD) or the County (through JCSO). Upon termination of this
Agreement. ownership and possession of equipment. hardware and other non-
expendable items (other than the helicopters and other items received from U.S.
military or other U.S. agencies) will revert to their respective owner (BPD or
JCSO) unless otherwise agreed to by the parties. All parties participating in
operation of the Unit may provide property to the Unit for its participants' use
from time-to-time during performance of this Agreement, and it is understood
that ownership of such property will be retained by the respective party unless
otherwise agreed in writing.
3.02. If, upon termination of this Agreement, equipment, hardware, or other non-
expendable items cannot be returned to the agency that provided them, the
items may be sold, upon agreement and in compliance with all appropriate
statutes, and the proceeds of the sale of those items dispersed to the BPD or
G:\RMW\ALEU.AGR Page 3 of 5
JCSO in proportion to their original investment in the equipment, hardware or
other non-expendable items.
3.03. If donated or surplus equipment, hardware, or other non-expendable items are
obtained at no cost to BPD or JCSO (i.e., surplus government property) and
those items are sold or otherwise disposed of in compliance with all appropriate
statutes, any proceeds from that sale or disposition shall be dispersed to BPD
and JCSO at a ratio of 50/50. Proceeds from those sales shall be returned to
the appropriate funds account of the City (BPD) or County (JCSO).
ARTICLE IV.
4.01. The Sheriff(of the County) shall, with approval of the Chief(of the City), appoint
an individual who shall be designated the "Chief Mechanic" and who shall be
responsible for arranging for and supervising all maintenance of the helicopters.
The Chief Mechanic shall provide such reports to the Sheriff and Chief as they
deem necessary.
4.02. The expense of supplies, parts, and fuel needed for the maintenance and
operation of the helicopters, excluding any pilot training, shall be shared by the
City and County at a ratio of 50/50 unless otherwise agreed in writing. All
expenses associated with the training and equipping of pilots shall be the
responsibility of their respective agencies.
G:\RMW\ALEU AGR Page 4 of 9
4.03. The purchase of supplies, parts, etc., needed for maintenance and/or operation
of the helicopters shall be through the County's purchasing system, unless
otherwise agreed to by the City and County. Any purchase in excess of
$500.00 shall require the prior approval of the Sheriff and Chief.
4.04. The Sheriff shall, on a periodic basis agreed to by the Chief, provide to BPD an
itemized accounting of all costs and expenses related to operations of the
helicopters. The Sheriff shall submit to BPD itemized invoices setting forth any
reimbursable expenses and BPD shall make payment to JCSO (or a designated
vendor) within thirty (30) days of receipt by BPD of such invoices. If any items
in the invoice submitted by JCSO are disputed by BPD for any reason, including
lack of supporting documentation, BPD shall temporarily delete the disputed
item and pay the remaining amount of the invoice. BPD shall promptly notify
JCSO of the dispute and request clarification and/or remedial action. After the
dispute has been resolved, JCSO shall include the disputed amount on any
subsequent regularly scheduled invoice or on a special invoice for the disputed
item only.
ARTICLE V.
5.01. The Sheriff(of the County) shall, with approval of the Chief(of the City), appoint
an individual who shall be responsible for the operation of the Unit and shall be
G:XRMWIALEU.AGR Page 5 of 9
designated as the "Unit Commander." The Unit Commander shall provide
such reports to the Sheriff and Chief as they deem necessary.
5.02. The City And County agree that any personnel assigned to operation of the
Unit will be subject to the disciplinary rules, operating procedures and
professional standards of their respective agencies and also subject to
disciplinary rules, operating procedures, and professional standards established
for the Unit. Where there is a conflict between the disciplinary rules, operating
procedures or professional standards of the individual's agency and the Unit,
the respective disciplinary rules, operating procedures and professional
standards of the employee's agency shall control.
5.03. The City and County agree that any personnel assigned to the operation of the
Unit shall at all times be and remain employees of their respective agencies.
All wage and benefit costs associated with assigned personnel shall be the
responsibility of their respective agencies.
ARTICLE VI.
6.01. That portion of any asset forfeitures, seizures, confiscations, etc. which the
Sheriff and Chief agree is directly attributable to operations/missions of the Unit
shall be shared on a 50/50 ratio between City and County. All such shared
monies or funds seized or the proceeds of the sale of any assets or property
seized, forfeited, confiscated, or otherwise obtained shall, when allocated, be
G:1RMWIALEU.AGR Page 6 of 9
placed in the asset forfeiture fund or, if provided for or required by statute or
ordinance, any appropriate fund of those respective agencies.
ARTICLE VII.
7.01. Insurance.
(a) Tort Claims - City and County, as political subdivisions, are governed by
the Texas Tort Claims Act, Chapter 101.001, et seq., Civil Practice and
Remedies Code. City and County warrant and represent to each other
that they are self-insured or commercially insured for all claims falling
within the Texas Tort Claims Act.
(b) Each part to this Agreement agrees that it shall have no liability
whatsoever for the acts or omissions of an individual employed by
another party, regardless of where the individual's actions occur. Each
party is solely responsible for the actions and/or omissions of its
employees and officers.
(c) The parties agree that the helicopters which are the subject of this
Agreement shall not be flown until such time as there is in force a broad
form general liability insurance policy naming both County and City as
insured and insuring all risks in the aggregate amount of one million and
no/100 dollars ($1,000,000.00). The cost of such insurance shall be
G:\RMW\ALEU.AGR Page 7 of 9
shared equally between County and City. Copies of the policy shall be
furnished to both the City and County.
ARTICLE VIII.
8.01. An operations manual for the Unit shall be drafted and approved by BPD and
JCSO prior to any use of the helicopters identified in this Agreement. The
manual, and any modifications or changes thereto, shall be jointly approved by
the Sheriff and the Chief.
ARTICLE IX.
9.01. Operations conducted by BPD or JCSO shall be considered to be joint
operations, except for the purposes of civil or criminal liability, of BPD and JCSO
unless otherwise agreed upon by JCSO and BPD.
ARTICLE X.
10.01. This Agreement may only be amended by the mutual agreement of the parties
hereto in writing and any amendments shall be attached to and incorporated into
this Agreement.
ARTICLE XI.
11.01. In case any one or more of the provisions contained in this Agreement shall be
held to be invalid, illegal, or unenforceable in any respect, such validity, illegality
or unenforceability shall not affect any other provision thereof and this
G:\RMW\ALEU.AGR Page 8 of 9
Agreement shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
ARTICLE XII.
12.01. This Agreement supersedes any and all other agreements, either oral or in
writing, between the parties hereto with respect to the subject matter hereof, and
no other agreement, statement or promises relating to the subject matter of this
Agreement which is not contained herein shall be valid or binding.
EXECUTED by the City this day of , 2000.
EXECUTED by the County this day of , 2000.
CITY OF BEAUMONT, TEXAS JEFFERSON COUNTY, TEXAS
By: By:
Stephen J. Bonczek Carl R. Griffith, Jr.
City Manager County Judge
BEAUMONT POLICE DEPARTMENT JEFFERSON COUNTY SHERIFF'S
OFFICE
By: By:
Tom Scofield G. Mitch Woods
Police Chief Sheriff
G:1RMW\ALEU.AGR Page 9 of 9
2
November 7, 2000
Consider becoming a member of Texas Conference of Urban Aggregation Project, Inc.
(TCAP)
......
City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Stephen J. Bonczek, City Manager
MEETING DATE: November 7, 2000
AGENDA MEMO DATE: November 2, 2000
REQUESTED ACTION: Council consideration of becoming a member of Texas Conference
of Urban Counties Aggregation Project, Inc. (TCAP)
RECOMMENDATION
Administration recommends that the City join TCAP to facilitate securing reduced electrical rates
when electric deregulation occurs in 2002.
BACKGROUND
The Texas Conference of Urban Counties Aggregation Project,Inc.(TCAP)is a non-profit political
subdivision corporation that will be created under Texas Statutes for the purpose of aggregating the
electricity purchasing of counties and cities. The initial members will be Jefferson,Harris,Tarrant
and Dallas Counties. The reason for this initiative is to maximize savings for taxpayers and avoid
paying fees for other entities to assist in this service. •�-
There will be a very low cost to join, essentially covering the cost of entering the load profile data.
Until the actual bids are let, the city may terminate its commitment. As a member, the city would
be able to leave the program each year before bids for procuring electrical power are let.
To be able to join TCAP as a member,the City must accept the Articles of Inc. and bylaws,appoint
a representative, designate meters to be aggregated in the program and approve the initial dues
payment of$250 plus a$30-$75 fee per meter. With an estimated 280 meters,the city's dues would
be approximately$8,500.
The benefits of the membership are: lower electric rates,load profiling,power procurement,market
expertise, shared cost and risk, aggregating power demand to negotiate cost settings in the market
that will result in 10-15%savings on electrical energy use. An energy procurement consultant will
assist by organizing and analyzing load profile data for operational savings. This would be
necessary to have done whether the City joins TCAP or not.
If the city joins with the counties and other cities,there will be the ability to share greater expertise
in the market at lower cost than if the city went alone. The city would be able to increase market
presence to obtain favorable contract terms and custom designed products. The city would be able
to share the costs of procurement and contract monitoring and it will be decrease risk through
strength in numbers.
The state statute also provides TCAP to assist residents obtaining lower rates. TCAP will be
reviewing the feasibility of negotiating for the purchase of electricity and energy services on behalf
of the citizens of the cities and counties that are members. This may be an advantage to city
residents when deregulation is implemented through increased leverage for effectively negotiating
residential rates. There also will be an opportunity to participate in the June 2001 retail pilot project
equal to 5% of Entergy's customer load.
The following information is provided to further explain this issue and support the TCAP
membership request:
• Electric Retail Competition PUC/TX Summary
• State Statute on Energy Aggregation
• TCAP FAQ
• TCAP Articles of Incorporation
• TCAP Bylaws
BUDGETARY IMPACT
Cost for TCAP membership will be charged to General Government.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and City Attorney.
RECOMMENDED MOTION
Approve/Deny a resolution of support for City membership in the Texas Conference of Urban
Aggregation Project, Inc. as presented.
3
November 7, 2000
Consider amending the Grounds Maintenance Services Contract for the Central Business
District to include the creation of a Downtown Beautification Team
City of Beaumont
�• Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard. Central Services Director
MEETING DATE: November 7, 2000
AGENDA MEMO DATE: November 2, 2000
REQUESTED ACTION: Council authorization to amend the Grounds Maintenance Services
Contract for the Central Business District to include the creation of
a Downtown Beautification Team.
RECOMMENDATION
Administration recommends authorization to amend the Grounds Maintenance Services Contract
with Beaumont Products and Services, Inc. to provide an additional two (2) employees to form a
Downtown Beautification Team.
BACKGROUND
In addition to the efforts being made to improve the City's Central Business District, such as the
creation of the Entertainment District,renovations to the Hotel Beaumont and Jefferson Theater and
the completion of the new Municipal Court Building, staff is proposing the creation of a
Beautification Team to support downtown revitalization endeavors. The primary function of the
team is the clean up of the downtown area through the mowing of vacant lots and rights-of-way,
litter removal, trimming and sweeping of sidewalks, and assistance with special beautification
projects.
Staff proposes amending the contract with Beaumont Products and Services, Inc. (BPS)to provide
supervision, maintenance equipment and transportation for a crew of two (2) workers to form the
beautification team. BPS currently contracts with the City to provide grounds maintenance and litter
removal services for downtown facilities. Their contract is exempt from competitive bidding
because the service is provided by a state certified workshop,and could be amended to provide the
additional services. BPS is a private-not-for-profit state certified workshop employing disabled
individuals.
Downtown Beautification Team
November 2, 2000
Page 2
BPS proposes to provide the clean up services at an hourly rate of$12.50 per worker. The City
would be responsible for paying only hours actually work by the crew. Based on the proposed hourly
rate, the maximum annual cost to the City is approximately $52,000. All other costs, such as
maintenance equipment,mowers,transportation,workers' compensation and insurance is provided
by BPS. City staff will provide BPS supervisors with the daily work assignment.
Attached is a map of the area targeted for the majority of the team's beautification efforts. If special
beautification projects arise,the team may be dispatched to provide the desired services. However,
the team focus is to achieve a cleaner and more manicured appearance of downtown properties. If
,pprov ed, the Downto«n Beautification Team could be<�in «vork by the end of the month.
BUDGETARY IMPACT
Community Development Block Grant (CDBG) funds will be reallocated from the Senior Multi-
family line item to provide the maximum annual cost of$52,000 for the beautification team.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director and Economic Development Director.
RECOMMENDED ACTION
Approve/deny authorization to amend the Grounds Maintenance Services Contract with Beaumont
Products and Services,Inc.to provide an additional two(2)employees for downtown beautification
at an hourly rate of$12.50 per employee hour worked. The rate includes supervision,maintenance
equipment, insurance and transportation.
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City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 7, 2000 1:30 P.M.
CONSENT AGENDA
Approval of minutes
* Confirmation of committee appointments
William Leo - Martin Luther King Jr. Parkway
A) Approve a contract agreement with Carroll and Blackman, Inc. for engineering
services associated with the National Pollutant Discharge Elimination System
G.
7 (NPDES) Permit
B) Approve an annual contract for the purchase of asphaltic concrete
f
C) Approve a contract for the stabilization of levees at the Fire Training Grounds
D) Approve the purchase of three defibrillator monitors for use by the Fire
Department and Public Health Department/EMS Division
E) Authorize the granting of an Equipment Station Easement to Southwestern
i ;) Bell Telephone Company on the City's 23rd Street Lift Station Site near
s Hildebrandt Bayou
F) Authorize the release of lien against property located at 2125 St. Anthony
.; Street
J
CONSENT AGENDA NOVEMBER 7, 2000
* Committee Appointments
William Lee would be appointed to the Martin Luther King, Jr. Parkway Commission.
The term would commence November 7, 2000 and expire November 6, 2002. (Councilman
Andrew Cokinos)
A) Approve a contract agreement with Carroll and Blackman, Inc. for engineering
services associated with the National Pollutant Discharge Elimination System
(NPDES) Permit
Administration recommends approval of a contract agreement with Carroll and Blackman Inc.,
for engineering services. The NPDES Storm Water permit requires the City to monitor the
quality of storm water discharges and to report the findings annually to USEPA Region 6 in
Dallas. The total expenditure for the next 12 months is estimated not to exceed $138,450. A
copy of the staff memorandum is attached for your review.
B) Approve an annual contract for the purchase of asphaltic concrete
Administration recommends the approval of an annual contract with Bo-Mac Contractors, Inc.
for the purchase of asphaltic concrete in the estimated annual amount of$106,100. Two types
of material were requested, hot mix/hot laid and hot mix/cold laid asphaltic concrete. Cold
laid concrete is used for the repair of potholes and small section street repairs. Hot laid
concrete is used for the repair of larger sections of street. Funds for this expenditure are
budgeted in the Streets and Drainage Division's operating budget. A copy of the staff
memorandum is attached for your review.
C) Approve a contract for the stabilization of levees at the Fire Training Grounds
Administration recommends approval of a contract with Civil Constructors of Beaumont in the
amount of$41,630 for furnishing all labor, materials and equipment needed to stabilize levees
at the Fire Training Grounds. The project is scheduled to begin in late November with
completion within 35 days. Construction management will be provided by the Engineering
Division. A copy of the staff memorandum is attached for your review.
D) Approve the purchase of three defibrillator monitors for use by the Fire
Department and Public Health Department/EMS Division
Administration recommends the purchase of three LP-12 defibrillator monitors from Medtronic
Physio-Control of Redmond, Washington through the Houston-Galveston Area Council
(H-GAC) in the amount of$37,679.77. Two defibrillator monitors will be placed on two
Beaumont Fire Department fire trucks and one on an ambulance scheduled for delivery this
year. Funds for this expenditure are budgeted in the Capital Reserve Fund. A copy of the
staff memorandum is attached for your review.
E) Authorize the granting of an Equipment Station Easement to Southwestern Bell
Telephone Company on the City's 23rd Street Lift Station Site near
Hildebrandt Bayou
Southwestern Bell proposes to install additional equipment in order to improve the capability of
offering high speed data access to its customers. The 30' x 26.27' easement with a 15' access
easement down the East Side will provide the additional space needed to install the equipment.
.-administration recommends granting an Easement for the Equipment Station. For granting the
easement, Southwestern Bell is offering compensation in the amount of$5,000. A copy of the
staff memorandum is attached for your review.
F) Authorize the release of lien against property located at 2125 St. Anthony Street
Administration recommends approval of a resolution authorizing a release of lien against the
above property which will be part of the Charlton-Pollard revitalization project to build a park
and strip mall. Release of lien will provide an unencumbered title to the owner and enable the
pending sale to the City. A copy of the staff memorandum is attached for your review.
A
Cit y of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: No`ember 7, 2000
AGENDA MEMO DATE: October 31, 2000
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute a contract agreement with Carroll and Blackman, Inc., for
engineering services associated with the National Pollutant
Discharge Elimination System (NPDES) Permit.
RECOMMENDATION
Administration recommends approval of a resolution authorizing the City Manager to execute a
contract agreement with Carroll and Blackman Inc., for engineering services associated with the
City's NPDES Storm Water Permit.
BACKGROUND
In 1990, Congress passed the Clean Water Act (CWA) which, with subsequent amendments,
established the National Pollution Discharge Elimination System (NPDES) which requires cities
having populations greater than 100,000 people to obtain a permit to discharge storm water
collected by the city's storm sewer system into "public waters." In compliance with the
provisions of this legislation the City of Beaumont and Jefferson County Drainage District No. 6
(DD6), applied for and, effective October 1, 1998, were issued by USEPA, a permit for the
discharge of storm water to the Neches River and Hillebrandt Bayou.
The NPDES Storm Water permit requires the City to monitor the quality of storm water
discharges and to report the findings annually to USEPA Region 6 in Dallas. The permit also
requires the implementation of Best Management Practices (BMP's) designed to reduce to the
maximum extent practicable pollutants borne in storm water collected by the City's storm sewer
system. Accomplishing these goals will require:
1) extensive field collection and laboratory evaluation of storm water sampling data;
2) creation of various databases to track and evaluate the effectiveness of the many
BMP's required by the permit;
3) training City field personnel to recognize and properly report various
environmental conditions affecting water quality;
4) qualification and quantification of data in an effort to evaluate the effectiveness of
individual and collective BMP's;
5) the compilation of data required by USEPA, and;
6) the preparation of annual and interim reports to USEPA and Texas Natural
Resource Conservation Commission (TNRCC).
Public Works/Engineering has limited staff assignable to the accomplishment of the work required
by the NPDES Storm Water Permit and has determined that the services of a professional
engineering group will be needed to augment the efforts of City personnel. The Engineering
group will assist in:
1) the preparation of BMP guidance documents and training workshop materials;
2) the preparation of reports;
3) the formulation of local Ordinances which may be required for the proper
implementation of the BMP program and;
4) to lend a national presence to the City's interface with USEPA. Total expenditure
for the next 12 months is estimated not to exceed $138,450.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
RECOMMENDED MOTION
Approve/Deny a resolution authorizing the City Manager to execute a contract agreement with
Carroll and Blackman, Inc., for engineering services associated with the City's NPDES permit.
c&b2000fj1d
B
.. City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: November 7, 2000
AGENDA IIEMO DATE: November 1, 2000
REQUESTED ACTION: Council consider an annual contract for the purchase of Asphaltic
Concrete.
RECOMMENDATION
Administration recommends the award of a contract to Bo-Mac Contractors, Inc., Beaumont,
Texas, for the purchase of asphaltic concrete in the estimated annual amount of$106,100.
BACKGROUND
Two types of material were requested, hot mix/hot laid and hot mix/cold laid asphaltic concrete.
Cold laid concrete is used for the repair of potholes and small section street repairs. Hot laid
concrete is used for the repair of larger sections of street.
The following two (2) bids were received:
APAC-Texas Bo-Mac Contractors
Material Approximate Beaumont,TX Beaumont,TX
Type Use(Tons)
Price7Ton Total Price/Ton Total
Hot Laid, F.O.B.Vendor's Plant 2,000 $25.75 $51,500 $24.95 $49,900
Hot Laid, F.O.B.Jobsite $28.25 $27.45
Cold Laid, F.O.B.Vendor's Plant 2,000 $30.00 $60,000 $28.10 $56,200
Cold Laid,F.O.B.Jobsite $32.50 $30.60
Total Amount Bid $111,500.00 $106,100.00
Location of Plant 860 Pine Street IH-10 @ Bairds Bayou
Annual Contract for the purchase of Asphaltic Concrete
Page 2
November 1, 2000
The Streets and Drainage Division anticipates using approximately 2,000 tons of each material
annually. The majority of the hot mix/hot laid and hot mix/cold laid asphaltic concrete is loaded
onto City trucks at the vendor's plant, however, prices are requested for the delivery of large
quantities for street projects. Last year, the contracted price for hot mix/hot laid was $23.79/ton
F.O.B. vendor's plant and $26.29 delivered to the jobsite. The contracted price for hot mix/cold
laid was $25.83/ton F.O.B. vendor's plant and $28.33/ton delivered to the jobsite.
BUDGETARY IMPACT
Funds for this expenditure are budgeted in the Streets and Drainage Division's operating budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director, and the Public Works Director.
RECOMMENDED MOTION
Approve/Deny an annual contract for the purchase of asphaltic concrete from Bo-Mac
Contractors, Inc. in the unit prices listed above, totaling approximately $106,100 annually.
c
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: November 7, 2000
AGENDA MEMO DATE: October 31, 2000
REQUESTED ACTION: Council consideration of the award of a contract for the stabilization
of levees at the Fire Training Grounds.
RECOMMENDATION
Administration recommends the award of a contract to Civil Constructors of Beaumont for furnishing
all labor, materials and equipment needed to stabilize levees at the Fire Training Grounds.
BACKGROUND
Three(3)bids were received on Monday,October 23,2000,for furnishing all labor,materials,supplies
and equipment needed to stabilize levees at the Fire Training Grounds. Bids ranged from$41,630 to
$118,000.Included in this project is the stabilization of the south levee of the retention pond,a portion
of the east levee of the drafting pond and the north slope of the maintenance access road near the south
portion of the sump. Soil will be placed on the existing levees to rebuild them and cement stabilized
base material compacted to a minimum thickness of 12 inches will be placed on the top of the levees
to prevent further erosion.
Oil and fuel are burned to simulate industrial fires in the training of firefighters. The runoff of oil and
water is moved through pipes and ditches. The sump collects the oil and water mixture pumping it to
the separator for reclamation. The separated fuel is reclaimed and burned during training exercises.
The retention pond holds water for recycling back to the specific training sites.
This project is scheduled to begin in late November with completion within 35 days. Construction
management will be provided by the Engineering Division.
BUDGETARY IMPACT
Funds are available in the General Improvements Fund for the Fire Training Grounds.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director and Fire Chief.
RECOMMENDED MOTION
Approve/Deny accepting a bid from Civil Constructors in the amount of$41,630 for furnishing all
labor. materials. equipment and supplies necessary for stabilizing levees at the Fire Training Grounds.
D
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: November 7. 2000
AGENDA MENIO DATE: November 1, 2000
REQUESTED ACTION: Council consider the purchase three(3)defibrillator monitors.
RECOMMENDATION
Administration recommends the purchase of three(3)LP-12 defibrillator monitors from Medtronic
Physio-Control, Redmond, WA, through the Houston-Galveston Area Council (H-GAC) in the
amount of$37,679.77.
BACKGROUND
Three (3) defibrillator monitors were budgeted this year for the Public Health Department/ EMS
Division and the Beaumont Fire Department.
Two(2)defibrillator monitors will be placed on two(2)Beaumont Fire Department fire trucks and
one(1)on an ambulance scheduled for delivery this year. The personnel assigned to these units are
trained Emergency Medical Technicians and Paramedics who provide advanced life support to
patients suffering from cardiac arrest and/or cardiac arrhythmia. Presently,eighteen(18)fire trucks
and rescue units and all EMS units are equipped with automatic external defibrillators.
The defibrillator is used to direct a brief high-energy pulse of electricity to the heart by using
electrodes or paddles applied directly to the chest. Paramedics gather and enter information, such
as the patient's name, age, gender, and vital signs, into the defibrillator's computer. Information
such as the date,power on time, shock tally,total time pacing energy delivered, and a summary of
the patient's condition is automatically generated by the defibrillator monitor. A printout is given
to the attending physician for evaluation.
Purchase of Three (3) Defibrillator/Monitors
November 1, 2000
Page 2
The defibrillator monitors requested are equipped with pulse oximetry, pacing, and synchronized
cardioversion. Pulse oximetry measures oxygen content in the blood, pacing sends a low voltage
shock to the chest to maintain a heart beat, and synchronized cardioversion sends a low voltage
shock to the chest to change the heart beat.
H-GAC, a Cooperative Purchasing Program, provides government entities with contracts for the
purchase of equipment which have been competitively bid and meet all state bidding statutes.
Defibrillators became available through H-GAC this year at the following contract prices:
��uantit� I)c uripti �n
I.-lilt 111-icc I otal Price
LP-12 Defibrillator, AED, Pacing Option,
3 Pedi Paddles, and Carry Case $ 8,545.50/ea $ 25,636.50
3 Pulse Oximetry Attachment $ 1,350.00/ea $ 4,050.00
3 Battery Charger $ 1,530.00/ea $ 4,590.00
6 Additional Batteries $ 171.00/ea $ 1,026.00
3 Adult Hard Paddles $ 426.60/ea $ 1,279.80
H-GAC Administration Fee $ 1,097.47 $ 1,097.47
Grand Total $ 37,679.77
BUDGETARY IMPACT
Funds for this expenditure are budgeted in the Capital Reserve Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director, Public Health Director, and Fire Chief.
RECOMMENDED MOTION
Approve/Deny the purchase of three(3)defibrillators through the Houston-Galveston Area Council
at a total cost of$37,679.77.
E
City of Beaumont
vw_
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: November 7, 2000
G ': DM0 I)ATL: 1. 2000� 1 1 I
REQUESTED ACTION: Council approval of a resolution authorizing the granting of a 30'
x 26.27' Equipment Station Easement to Southwestern Bell
Telephone Company on the City's 23rd Street Lift Station Site near
Hildebrandt Bayou.
RECOMMENDATION
Southwestern Bell Telephone Company proposes to install additional equipment in order to
improve the capability of offering high speed data access to its customers. The 30' x 26.27'
easement with a 15' access easement down the East Side will provide the additional space needed
to install the equipment.
Administration recommends granting an Easement for Equipment Station.
BACKGROUND
Southwestern Bell Telephone Company already owns an easement within our 23rd Street Lift
Station Site, but is in need of additional space in order to install more equipment to better serve
their customers.
BUDGETARY LNIPACT
For granting this easement, Southwestern Bell is offering compensation in the amount of $5,000.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director and City Engineer.
RECOMMENDED MOTION
Approve/Deny authorizing the granting an Equipment Station Easement to Southwestern Bell
Telephone Company on the City's 23rd Street Lift Station near Hildebrandt Bayou.
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SUBJECT
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30UTHWE3TERN BELL o
TELEPHONE COMPANY TI A
BERT
PROPO3E3 TO INSTALL ADDITIONAL r �-a LIKE r
LAUREL
EOUIPMENT TO IMPROVE THE
CAPABILTY OF OFFERING y {
HIGH SPEED DATA ACCE33 a,eRlncE J z
TO ITS CUSTOMERS. ,�' r� & eqr
r'QIr �QP p A E B p „ RUS
30' x 26.27' BEHIND THE EXISTING }r GRIST o W CEDAR
SITE, WITH A 15' ACCE33 DR13 4DMOOR m in
DOWN THE EAST 31DE ~"
BELL M
p�Cl�IG
OWNER: all 28
3OUTHWESTERN BELL N N N
LEGEND LOCATION MAP
N.T.S.
3UBJECT PROPERTY
Russet PLACE FOURTH A001110
LOT 4, !BOGY 9
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SOUTWESTERN BELL TELEPHONE COMPANY
EQUIPMENT STATION EASEMENT
VOLUME 2421, PAGE 110
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F
City of Beaumont
it�
� c g Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kandy Daniel, Treasurer
'.MEETING DATE: November 7. 2000
AGENDA MEMO DATE: November 2, 2000
REQUESTED ACTION: Council consider a resolution authorizing a release of lien against
property located at 2125 St. Anthony Street which is described as
PL D T34 D Brown, behind 610 Mary and owned by Eleanor B.
Holmes.
RECOMMENDATION
The administration requests approval of a resolution authorizing a release of lien against property
located at 2125 St. Anthony Street which is described as PL D T34 D Brown, behind 610 Mary
and owned by Eleanor B. Holmes.
BACKGROUND
The property described above currently has weed liens totaling $1,274.06 which represents
$740.00 in principal and $534.06 in penalty and interest charges. The City is in the process of
purchasing the property from Ms. Holmes as part of the Charlton Pollard revitalization project
to build a park and strip mall. Release of lien will provide an unencumbered title to the owner
and enable her to consummate the pending sale to the City.
BUDGETARY MIPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Finance Officer.
RECON MENDED MOTION
Approve/Deny a resolution authorizing a release of lien against property located at 2125 St.
Anthony Street which is described as PL D T34 D Brown, behind 610 Mary and owned by
Eleanor B. Holmes.