HomeMy WebLinkAboutPACKET DEC 12 2000 WOW
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS DECEMBER 12, 2000 1:30 P.M.
AGENDA
OPENING
• Invocation Pledge Roll Call
• Presentations and Recognition - Lamar University Student Government Association
• Public Comment: Persons may speak on scheduled agenda items 1-4
* Consent Agenda
GENERAL BUSINESS
1. Consider amending Section 26-23 of the Code of Ordinances modifying speed limits
on Walden Road between Interstate 10 and FM 364 (Major Drive)
2. Consider a request to abandon a 320' x 60' section of right-of-way of Cheek Street
O �G between Alabama Avenue north to the abandoned Colorado Avenue
3 Consider authorizing the execution of an agreement with the Lower Neches Valley
/ Authority(LNVA) for participation in the construction and operation/maintenance of
the Neches River Salt Water Barrier Project
7 4. Consider nominating West Telemarketing Corporation as an Enterprise Project
✓ pursuant to the Texas Enterprise Zone Act
5. PUBLIC HEARING: Designation of a reinvestment zone
J Consider designating approximately 12.1 acres located on South Cardinal Drive
at 4th Street (Southeast quadrant) as a reinvestment zone
OTHER BUSINESS
* Report from the Beaumont Chamber of Commerce
* Proposed revision to the tow truck and towing companies Ordinance 98-64
COMMENTS
• Councilmembers comment on various matters
• City Manager Report: Intelligence Transportation System (ITS) Grant, Softball
Tournaments, Downtown Revitalization and Waterfront Planning, Sales Tax
Update, GFOA Certificate Achievement, Theodore R. Johns, Sr. Branch Library,
City Internet Web Page, Web Award, Status of the Automatic External
Defibulator(AED), ICC International Building Code General/Occupancy Code
Action Committee, Storm Water Management Advisory Committee, Partnership
in Governance 2001
• Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
James Hucker v. City of Beaumont
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Kyle Hayes at 880-3716 a day prior to the meeting.
1
December 12, 2000
Consider amending Section 26-23 of the Code of Ordinances modifying speed limits
on Walden Road between Interstate 10 and FM 364 (Major Drive)
11fCity of Beaumont
79MR Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Mark Horelica, Transportation Manager
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: November 30, 2000
REQUESTED ACTION: Council consider an amendment to Section 26-23 of the Code of
Ordinances modifying speed limits on Walden Rd. between
Interstate 10 and FM 364 (Major Dr).
RECOMMENDATION
Administration recommends amending Section 26-23 of the Code of Ordinances modifying the
speed limits on Walden Rd. between Interstate 10 and FM 364 (Major Dr), within the city limi ts.
BACKGROUND
The Transportation Division has completed a speed study of Walden Rd. and is recommending
modifying the speed limits between Interstate 10 and FM 364 (Major Dr).
Speed
Miles Per Hour
Street Limits of Zones Direction of Travel Max Min
Walden Rd. (A) From the point 350 ft. west E & W 35
of the centerline of Interstate
10 to a point 1,900 ft. west of the
centerline of Interstate 10.
(B) From a point 1,900 ft. west E &W 40
of the centerline of Interstate 10
to a point 3,900 ft. west of the
centerline of Interstate 10.
(C) From a point 3,900 ft. west E & W 45
of the centerline of Interstate 10
to the centerline of FM 364
<, (Major Dr).
BUDGETARYIMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, City Engineer and Transportation Manager.
RECOMMENDED MOTION
Approve/Deny an amendment to Section 26-23 of the Code of Ordinances modifying the speed
limits on Walden Rd. (Major Dr).
11/30/2000 WaldenlHlOxg
EXISTING SPEED LIMIT
h
45 MPH 35 MPH 30 MPH
6,400 FT _ I 3,550 FT 350 FT
M.
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[� m O
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Of o Q
O J U .f
WALDEN RD.
o
r
45 MPH 40 MPH 35 MPH 30 MPH
6,400 FT - I 2,000 FT i 1.550 FT I 350 FT
PROPOSED SPEED LIMIT
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 26,
SECTION 26-23 OF THE CODE OF ORDINANCES OF THE
CITY OF BEAUMONT TO ESTABLISH MAXIMUM AND
MINIMUM SPEEDS IN CERTAIN ZONES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL AND
PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 26, Section 26-23 of the Code of Ordinances of the City of Beaumont
be, and the same is hereby amended to include the following:
Section 26-23:
LIMITS DIRECTION SPEED IN MILES PER HOUR
STREET OF ZONES OF TRAVEL MAXIMUM INM IMUM
(A) From the point 350 ft. West of the
centerline of Interstate 10 to a point 1,900
Walden Road ft.West of the centerline of Interstate 10 E&W 35
(B) From a point 1,900 ft. West of the
centerline of Interstate 10 to a point 3,900
ft.West of the centerline of Interstate 10 E&W 40
(C) From a point 3,900 ft. West of the
centerline of Interstate of FM 364 (Major
Drive) E&W 45
Section 2.
That if any section, subsection, sentence, clause or phrase of this ordinance or the
application of same to a particular person, onto a particular set of circumstances, should
for any reason be held invalid, such invalidity shall in no way affect the remaining portions
and provisions of this ordinance are declared to be severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the extent
of the conflict only.
GACG%0RDINAN=PEEDIM
action 4.
That any person who violates any provision of this ordinance shall, upon conviction, be
punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day
of , 2000.
- Mayor-
G=%0ROR4ANC%SPEE0LN{.
2
December 12, 2000
Consider a request to abandon a 320' x 60' section of right-of-way of Cheek Street between
Alabama Avenue north to the abandoned Colorado Avenue
City of Beaumont
Council Agenda Item
A
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Stephen C. Richardson, Planning Manager
MEETING DATE: December 12, 2000
AGENDA IIE�IO DATE: December 5, 2000
REQUESTED ACTION: Council consider a request to abandon a 320'x 60' section of right-of-
way of Cheek Street between Alabama Avenue north to the abandoned Colorado Avenue.
RECOMMENDATION
The administration recommends approval of the request to abandon a 320' x 60' section of right-of-
way of Cheek Street between Alabama Avenue north to the abandoned Colorado Avenue, subject
to the retention of a 60' x 320' utility easement.
BACKGROUND
Lamar University is presently in the process of constructing a 526-unit student housing complex.
To provide access to these accommodations, Lamar is proposing to construct an access entrance to
the complex in the present Cheek Street right-of-way. The university is requesting this abandonment
in order to provide traffic control and security for the students. Lamar owns the property on both
sides of the right-of-way and to the north.
A portion of Cheek Street, to the north, was abandoned by City Council in 1983. In addition,
portions of other streets in the immediate vicinity of this request have been abandoned over the
years.
A memorandum explaining the request was sent to interested departments and utility companies.
There is an existing 6" water main, a fire hydrant, a 12" sanitary sewer line and a 2" gas line in the
right-of-way. The applicant has verbally agreed to the City retaining a 60' wide utility easement.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
At a Regular Meeting held December 4, 2000, the Planning Commission voted 5-0 to approve the
request to abandon a 320' x 60' section of right-of-way of Cheek Street between Alabama Avenue
north to the abandoned Colorado Avenue, subject to the retention of a 60' x 360' utility easement.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
Planning Commission, City Manager, Executive Assistant to City Manager/Economic Development
Director and Planning Manager.
RECOMMENDED MOTION
Approve/Deny a request to abandon the request to abandon a 320' x 60' section of right-of-way of
Cheek Street between Alabama Avenue north to the abandoned Colorado Avenue, subject to the
retention of a 60' x 320' utility easement.
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING THE 320' X 60'
SECTION OF RIGHT-OF-WAY OUT OF CHEEK STREET
BETWEEN ALABAMA AVENUE NORTH TO THE
ABANDONED COLORADO AVENUE, IN THE CITY OF
BEAUMONT, JEFFERSON COUNTY, TEXAS; PROVIDING
FOR THE RETENTION OF A 320' X 60' GENERAL UTILITY
EASEMENT.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT a 320' X 60' section of right-of-way out of Cheek Street between Alabama Avenue
north to the abandoned Colorado Avenue, in the City of Beaumont, Jefferson County,
Texas, being a 320'X 60' portion of Cheek Street, beginning at the north right-of-way line
of Alabama Street and extending north to the south line of the abandoned Cheek Street
as abandoned by City Ordinance No. 83-32, containing 0.459 acres, more or less, shown
on Exhibit "A' attached hereto, be and the same is hereby vacated and abandoned, and
that title to such property shall revert to and become the property of the persons entitled
thereto, as provided by law, subject to the retention of a 320' x 60' general utility easement
to protect existing utilities.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of
, 2000.
- Mayor-
a:rca50RaNWc�664.
r File 607-OB: Request to abandon a 320' z 60' section of right-of-way out of Cheek St. NORTH
between the north right-of-way line of Alabama Ave. north to the north right-of-way A
line of the abandoned Colorado Ave.
Applicant: Mark Whitely & Assoc. For Lamar University SCALE
191=200'
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3
December 12, 2000
Consider authorizing the execution of an agreement with the Lower Neches Valley
Authority (LNVA) for participation in the construction and operation/maintenance of
the Neches River Salt Water Barrier Project
I
City o f Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Tom Warner, Public Works Director
MEETING DATE: December 5, 2000
AGENDA MEMO DATE: November 28, 2000
REQUESTED ACTION: City Council consider a resolution authorizing the City Manager to
execute an agreement with the Lower Neches Valley Authority
(LNVA) for participation in the construction and
operation/maintenance of the Neches River Salt Water Barrier Project.
RECOMMENDATION
Administration recommends authorizing the City Manager to execute an agreement with the LNVA
for the City's share of the construction and operation/maintenance costs associated with the Neches
River Salt Water Barrier Project.
BACKGROUND
In September of 1977, the City entered into an agreement with the LNVA to share in the construction
and operation/maintenance costs of the Neches River Salt Water Barrier. The project was to be funded
by the Department of the Army, LNVA and the City of Beaumont. The City's share for construction
in 1977 was $400,000. The City would also be responsible for twelve and one-half(12 1/z)percent
of the annual operating/maintenance costs associated with the barrier. The total estimated construction
cost of the barrier in 1977 was $56 million. The salt water barrier was never constructed in
accordance with this agreement.
The Department of Army and the LNVA entered into a new agreement for the construction of the salt
water barrier in May 2000. The new estimated cost of the barrier is $57 million with the local share
projected to be twenty-five(25)percent or$14.2 million. The LNVA requested the City to participate
in the local share in the same percentage amount as in 1977. This will place the City's share at
nineteen (19) percent or approximately $2.8 million. The basis for the City's contribution in 1977
could not be determined.
A method to determine a fair and equitable method for allocating local cost sharing was developed
based on water rights that the LNVA and City have to the Neches River. Currently, the LNVA and
City have water rights of 341 and 50 million gallons per day (mgd), respectively from the Neches
River. The City's 50 mgd is 14.7 percent of the amount of water the LNVA may take from the
Neches River. Applying this percentage to the local share of$14.2 million, the City's share would
be approximately$2 million. In further negotiations with the LNVA this amount was reduced to$1.8
million. The City will still be responsible for twelve and one-half (12 1/2) percent of the annual
operating/maintenance costs. The annual operating/maintenance cost of the barrier to the City is
approximately $63,000 per year and may consist of cash or in kind services in lieu of cash.
BUDGETARY IMPACT
The benefit of the salt water barrier to the City is the additional protection it will provide to the City's
fresh water supply. Funds are available in the water fund for the City's $1.8 million share for
construction of the barrier. Annual operating/maintenance funds will also be included in the water
fund after the project has been completed.
PREVIOUS ACTION
The City Council entered into an agreement to participate in the project with the LNVA in 1977. The
approval of this agreement will reinforce the City' commitment to this project.
SUBSEQUENT ACTION
None
RECOMMENDED BY
City Manager, Public Works Director and Water Utilities Manager.
RECOMMENDED MOTION
Approve/Deny authorizing the City Manager to execute an agreement with the LNVA for the City's
participation in the construction and operation/maintenance of the Neches River Salt Water Barrier.
,.. ... .,..w>
November 28,2000
WHEREAS, the Chief of Engineers has recommended the construction of a salt
water barrier in the Neches River at or near Beaumont, Texas for the purpose of
preventing the upstream movement of salt water or other pollutants into the portion of the
river from which the City of Beaumont and the Lower Neches Valley Authority
withdraw water for distribution by Lower Neches Valley Authority for municipal,
industrial and agricultural use and for treatment and distribution as potable drinking
water by the City of Beaumont, and
WHEREAS, following the completion of studies by the United States Army
Corps of Engineers and the completion by that agency of the necessary plans and
specifications the Congress will be requested to appropriate the funds for the construction
of such salt water barrier; and
WHEREAS, some share of the construction, operational and maintenance costs of
said project will be required to be contributed by local interests; and
WHEREAS, the share of the total construction costs which «-ill be required to be
contributed by local interests will be in the amount of$14,200,000 and that local interests
will be required to accept responsibility for the payment of a portion of the annual costs
of operating and maintaining the project when completed, which portion has been
estimated to be in the amount of$450,000 per annum at current prices; and
WHEREAS, both Lower Neches Valley Authority and the City of Beaumont,
Texas will benefit from the construction of said salt water barrier and are willing to
accept responsibility for the contribution of the portions of capital costs and operation
and maintenance expenses above mentioned; and
WHEREAS, in order to assure the earliest possible action in providing for the
construction of said salt water barrier it is necessary that assurance be given to the
Secretary of the Army that local interests will contribute toward the first cost of the work
said sum of$14,200,000 and upon completion of the project will contribute toward the
annual operation and maintenance expense of said project a sum equal to 25% of such
expense, such portion of such expense being presently estimated to be $112,000 per
annum, which assurances Lower Neches Valley Authority is prepared to give for itself
and on behalf of the City of Beaumont subject to the agreements by the City of Beaumont
hereinafter contained and set out; and
WHEREAS, Lower Neches Valley Authority, as prime sponsor, will be required
to furnish certain assurances satisfactory to the Secretary of the Army, that it will, on
behalf of itself and the City of Beaumont, provide certain lands, easements, etc., and
accomplish certain alterations, relocations et cetera as is more specifically hereinafter set
out; and
WHEREAS, Lower Neches Valley Authority is also prepared to give such
additional assurances subject to the assurances hereinafter given and the obligations and
undertakings hereinafter assumed by the City of Beaumont; and
WHEREAS, it is to the benefit of the City of Beaumont, Texas that such
assurances be given by Lower Neches Valley Authority and by the City of Beaumont and
that said project be constructed at the earliest possible time, now therefore
KNOW ALL MEN BY THESE PRESENTS, that this contract and agreement
made and entered into on this day of , A..D. 2000 by
and between Lower Neches Valley Authority, an agency of the State of Texas with its
office situated in Beaumont, Jefferson Country, Texas (hereinafter called Authority)
acting herein by and through its President and Secretary who are hereunto duly
authorized to act by resolution adopted by the Board of Directors of said Authority, and
the City of Beaumont, Texas, a political subdivision of the State of Texas, acting herein
by and through its Mayor and City Secretary who are hereunto duly authorized to act by
ordinance adopted by the City Council of said City of Beaumont (hereinafter called the
City)
�N' ITNESSETH
For and in consideration of the benefits flowing to the City herein above
mentioned the City has contracted, agreed and bound itself and does hereby contract,
agree and bind itself to pay to Lower Neches Valley Authority, as its share of the
construction costs of said salt water barrier project, the sum of$1,800,000 in cash within
one year after the execution date of this agreement.
Additionally the City has contracted, agreed and bound itself and does hereby
contract, agree and bind itself to pay to Authority each year after said project is complete
and commence operation, in cash, one half the amount paid by Authority for operation
and maintenance expense, which amount paid by City to Authority will not exceed (but
will equal) 12 '/2% of the total of the operation and maintenance expense, presently
estimated at $56,250 per annum, such payment by City to be applied toward the share of
the cost of operation and maintenance required to be contributed by Authority, said
payments to Authority to be made each year within ten (10) days following the date upon
which Authority is required to make such contributions to the cost of operation and
maintenance.
In consideration of the City's agreements set out above Authority has contracted
and agreed with City that Authority will, at such time as is proper, give to the Secretary
of the Army and the United States Congress the Authority's assurances as local sponsor
that the Authority will contribute toward the first cost of the work the sum of
$14,200,000 to be paid in a lump sum prior to commencement of construction, or in
installments prior to commencement of pertinent work items, in accordance with
construction schedules as required by the Chief of Engineers and that Authority will pay
each year up to twenty-five (25%) percent of the operation and maintenance expense in
connection with the operation of said project (one-half of which contribution to operation
and maintenance expense, will be repaid to Authority by City as above provided.)
For the same consideration Authority has further contracted and agreed with City
that Authority will, at such time as is proper, give to the Secretary of the Army and the
United States Congress the Authority's assurances as local sponsor that the Authority
will provide without cost to the United States all lands, easements and rights-of-way and
will further accomplish without cost to the United States all alterations and relocations of
structures, pipelines, power lines, cables, utilities facilities, sewers and highway facilities
made necessary by the construction of the project and Authority will further give its
assurance that it will obtain all necessary water rights, resolve any conflicts as to water
rights necessary for the effective operation of the project and will hold and save the
United States free from damages that may result from construction, maintenance and
operations of the project. All of the foregoing is based upon and subject to the
performance by City of the obligations herein above contained and with the
understanding that City will cooperate with and assist Authority in the obtaining of such
water rights, the resolution of any such conflicts and the protection of the United States
from damages that may result from construction, maintenance and operation of the
project. City will hold and save the United States and Authority free from damages to
City, or propert}, within City from damages that may result from the construction.
maintenance and operation of the project.
This agreement is entered into pursuant to and under the authority of Article 4413
(32C) of Vernon's Civil Statutes of the State of Texas and the other statutory and
constitutional authority vested in the City and Lower Neches Valley Authority.'
EXECUTED in duplicate originals on this the day of
A.D. 2000.
ATTEST: CITY OF BEAUMONT, TEXAS
By:
City Secretary City Manager
ATTEST: LOWER NECHES VALLEY AUTHORITY
President
08/10/2000
4
December 12, 2000
Consider nominating West Telemarketing Corporation as an Enterprise Project pursuant to
the Texas Enterprise Zone Act
City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Economic Development Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 8, 2000
REQUESTED ACTION: Consider nominating West Telemarketing Corporation as an Enterprise
Project pursuant to the Texas Enterprise Zone Act.
RECOMMENDATION
The Administration recommends approval of the nomination of West Telemarketing Corporation
as an Enterprise Project. Designation as an Enterprise Project would not entail any City of
Beaumont incentives,but would qualify the project for state sales tax refunds paid for the purchase
of equipment based on the number of employees hired.
BACKGROUND
The Texas Department of Economic Development designated the Beaumont/Nederland/Jefferson
County Enterprise Zone on January 9, 1998 and amended the zone on November 15,2000. For West
Telemarketing Corporation to become an Enterprise Project, the City of Beaumont and City of
Nederland will also need to nominate the company.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Economic Development Director.
RECOMMENDED MOTION
Approve/Deny nominating West Telemarketing Corporation as an Enterprise Project pursuant to the
Texas Enterprise Zone Act.
5
December 12, 2000
PUBLIC HEARING: Designation of a reinvestment zone
Consider designating approximately 12.1 acres located on South Cardinal Drive at 4th Street
(Southeast quadrant) as a reinvestment zone
7q V~ City of Beaumont
1W_ Council Agenda Item
AGEEEMEMK
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Economic Development Director
MEETING DATE: December 12. 2000
AGENDA MEMO DATE: December 6, 2000
REQUESTED ACTION: Consider designating approximately 12.1 acres located on South
Cardinal Drive at 4th Street (southeast quadrant) as a reinvestment
zone
RECOMMENDATION
Administration recommends designating approximately 12.1 acres located on South Cardinal Drive
at 4th Street (southeast quadrant) as a reinvestment zone.
BACKGROUND
A reinvestment zone is an area designated by a municipality that offers local economic incentives
(principally tax abatement) in order to promote economic development, provide employment
opportunities, and encourage new investment. The area to be designated as a reinvestment zone is
approximately 12.1 acres and is located on South Cardinal Drive at 4th Street (southeast quadrant).
The legal description is M C Cartwright B41 PT 3-B, B42 PT3-B and B42 TR2.
WLK Limited Partnership and Baker McMillen Company are proposing to construct a 50,000 square
foot facility on the property with an estimated construction cost of$1,270,000. Phoenix Millwork,
currently leasing a 15,000 square foot facility in Beaumont, is a division of Baker McMillen.
Phoenix Millwork is a manufacturer of hardwood Victorian trim and other specialty wood products.
Baker McMillen Company also plans to relocate equipment in the amount of$850,000 from another
plant located outside of the State of Texas to Beaumont. Phoenix Millwork currently has 70
employees and plans to retain their existing workforce and hire five additional full-time employees.
The City of Beaumont believes the improvements sought are feasible and would be of benefit to the
zone after the expiration of any tax abatement agreement(maximum of five years after construction
completion). Additionally, the City believes the designation of the zone will contribute to the
retention or expansion of primary employment or attract major investment to the zone.
BUDGETARY IMPACT
The designation of the reinvestment zone will not have a budgetary impact. If the City provides tax
abatement to Baker McMillen Company at a later date, the amount of abatement on$2,100,000 is
less than $4,000 a year based on the current tax rate and a 30% abatement.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
The City Council would consider authorizing a tax abatement agreement with Baker McMillen
Company.
RECOMMENDED BY
City Manager and Economic Development Director.
RECOMMENDED MOTION
Approve/Deny designating approximately 12.1 acres located on South Cardinal Drive at 4th Street
(southeast quadrant) as a reinvestment zone.
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WORK SESSION
� CONSIDER CHANGES TO SECTION 29-72 (B)(2) AND (B)(3)(b) OF
THE CITY ORDINANCES REGARDING TOW TRUCK AND
TOWING COMPAINIES. AMENDING ORDINANCE 98-64
.....
Cit y of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED: Tom Scofield, Chief of Police
MEETING DATE: December 12, 2000
AGENDA ME.N10 DATE: iecember _, 2uu)
REQUESTED ACTION: Consider changes to Section 29-72 (B) (2) and(B)(3)(b) of
the City Ordinances regarding tow truck and towing
companies, amending Ordinance 98-64.
RECOMMENDATION
The Administration recommends approval of amendments to Section 29-72, ordinances of the
City of Beaumont, regarding the requirement that towing companies operate vehicle storage
facilities in the City and allowing multiple companies to operate from the same location.
BACKGROUND
On February 9, 1988, the City Council adopted Ordinance 88-15 re-enacting provisions of the
City Code in Article IV Wreckers. Section 29-75 of that article stated, in part, as follows:
"Locations Requirements. The wrecker company shall not be a part of another business that
performs wrecker service as a part of that business. The wrecker company shall not be located at
the same physical location as another wrecker company. "
On October 6, 1998, the City Council amended the wrecker ordinance by adopting Ordinance 98-
64 creating a new Article IV titled Tort- Trucks, Towing Companies. and Tow Truck Operators.
Section 29-72 (B) states standards regarding vehicle storage facilities and physical locations
under this new ordinance. Those requirements include:
(2) the towing company operates a vehicle storage facility in the City of Beaumont which
is, at all times, licence pursuant to the Texas Vehicle Storage Act, as it may be amended,
and which is in compliance with all provisions of the Texas Vehicle Storage Facility Act
and any other provisions of the Texas Administrative Code relevant to operation of a
vehicle storage facility".
(3)(b) The physical facility to be operated by the towing company is not a part of any
other business which performs towing services and is not located at the same physical
location as any other towing company.
Walls Wrecker Service and S & S Wrecker, Inc. had been operating from the same physical
location at 1275 W. Cardinal Drive. The City has apparently taken no action to enforce the
premises location requirements set forth in either Ordinance 88-15 or 98-64 in regard to both
wrecker services being located at the same address, 1275 W. Cardinal Drive. Neither of the two
ordinances contain "grandfather"provisions which would have lawfully allowed the two
business to operate at the same location. Additionally, S & S Wrecker, Inc. has not complied
with city ordinance in regard to having a licensed vehicle storage facility as required under
Section 29-72 (B)(2).
Both businesses have been advised that their lease at 1275 W. Cardinal Drive is ending at the end
of December, 2000. Accordingly, any claim to any"grandfather" provisions allowing them to
operatc at 0-1-
The two wrecker companies have requested that the ordinance sections noted herein be modified
to allow both companies to operate at a single new business location and also not require, by
ordinance, that wrecker companies operate state licensed vehicle storage facilities.
The tow truck-wrecker ordinances of approximately nineteen cities in the State of Texas were
reviewed in regard to requirements as to operation of vehicle storage facilities and operating at
the same business locations. The ordinances of several cities do not specifically address the issue
of multiple wrecker businesses operating at the same location or the requirement that licensed
wrecker operate vehicle storage facilities. In many cases, non consent/emergency tows involve
vehicles being taken to city operated storage facilities,those facilities often being operated on a
contract basis with the city. Additionally, many cities contract with specific towing companies
to provide emergency/police initiated tows for the cities. At least eight of the city ordinances
reviewed provide that the city operate a contract storage lot for police initiated tows.
Of the cities reviewed, Corpus Christi and Port Arthur both have requirements similar to
Beaumont's in regard to one company per business location.
Examples of ordinances addressing vehicle storage vehicles include Austin's which requires that
individuals having a tow truck license must own or have contracts with licensed storage lots,
Galveston which requires that tows go to approved storage lots used by the towing company,
Laredo which requires tows going to storage lots of the company doing the tow, and Port Arthur
which requires the tow company to own or lease a licensed storage lot.
The police chief is concerned that the amendments to the Ordinance may impact on the ability of
police officers and/or citizens to investigate claims of misconduct and to assess responsibility for
acts of misconduct under the ordinance.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
Ordinance 88-15 adopted February 9, 1988 re-enacted provisions of the City Code in Article IV-
Wreckers and Ordinance 98-64 created a new Article IV titled Tow Trucks, Towing Companies,
and Tow Truck Operators.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager.
RECOMINIENDED MOTION
Accept/Deny Amendments to Section 29-72(B)(2) and Section 29-72 (B)(3)(b) of the Ordinances
of the City of Beaumont.
City of Beaumont
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS DECEMBER 12, 2000 1:30 P.M.
CONSENT AGENDA
Approval of minutes
Confirmation of committee appointments
A) ✓ Approve the purchase of one directional boring machine for use by the Water
Utilities Division
k jp 7 B) ✓ Approve the purchase of six photocopiers through the State of Texas
Cooperative Purchasing Program
C) ✓Approve the waiver of penalty and interest in the amount of$521.76 for Magnolia
k ?' Baptist Church
30-7 D) V/Approve a resolution authorizing the execution of an agreement with The
Burlington Northern Santa Fe Railway Company to construct a signalized railway
crossing on Concord Road
,e 3/0 E) ✓ Approve the acceptance of land for the proposed Memorial Plaza and Brick
Walkway in honor of firefighters
/ F) Approve the purchase of ten pumping units and five variable frequency drives
/for the Water Production Division
_�'14 G) ✓ Approve the purchase of one ambulance for the Emergency Medical Services
Division (EMS)
H) . Approve a one-year contract for the purchase of fittings, pipes and couplings for use
by the Water Utilities Division
. 1) ✓ Approve a one-year renewal contract with Carolyn C. Chaney&Associates, Inc.
to act as the City of Beaumont's Washington Assistant
J) /Approve a resolution to allow Hibernia National Bank to pledge a security as
✓ collateral for City accounts which is held at the Federal Reserve Bank of Atlanta,
effective December 8, 2000
CONSENT AGENDA DECEMBER 12, 2000
* Committee Appointments
Melody Thomas, Mike Peyton, Eddie Arnold, George Gardner, Maury Meyers, Clayton
Mayfield, Beau Proctor, John Breier and Roy Wells would be appointed to the Beaumont
Economic Development Advisory Committee. The terms would commence December 12, 2000
and expire December 3]. 2001. (Mavor David Moore)
Charlie Gibbs would be appointed to the Community De%eiopment Advisory Committee. 1 iic
term would commence December 12, 2000 and expire December 11, 2002. (Mayor Pro-Tem
Guy Goodson)
Miriam K. Johnson would be reappointed to the Convention and Tourism Advisory Committee.
The current term will expire December 2, 2002. (Councilmember Becky Ames)
A) Approve the purchase of one directional boring machine for use by the Water
Utilities Division
Administration recommends approval of the purchase of a directional boring machine in the
amount of$195,558.59 from Ditch Witch of Houston. The directional boring machine allows
underground boring for the replacement and installation of water main lines, and the
rehabilitation of sewer lines. This unit will be an addition to the City fleet, as the City has
previously hired private contractors to perform the boring function at a cost of approximately
$15418 per foot of line to be replaced or installed. The purchase of the boring machine will be
funded through the bonds issued for the Water and Sewer Improvements of the Capital
Improvement Program. A copy of the staff memorandum is attached for your review.
B) Approve the purchase of six photocopiers through the State of Texas
Cooperative Purchasing Program
Administration recommends the purchase of six copiers budgeted in FY 2001 through the State
of Texas Cooperative Purchasing Program in the amount of$36,010.08. The copiers will be
used in various city departments. Funds are available in the Capital Reserve Fund. A copy of the
staff memorandum is attached for your review.
C) Approve the waiver of penalty and interest in the amount of$521.76 for Magnolia
Baptist Church
Administration recommends waiving the penalty and interest totaling $521.76 for Magnolia
Baptist Church. The waiver meets the requirements of the Property Tax Code, and the church
remains liable for the full amount of delinquent levy. A letter from Miriam K. Johnson, Tax
Assessor-Collector, is attached for your review.
D) Approve a resolution authorizing the execution of an agreement with The
Burlington Northern Santa Fe Railway Company to construct a signalized railway
crossing on Concord Road
Administration recommends an agreement with The Burlington Northern and Santa Fe Railway
Company in the amount of S245,106 to abandon the existing railway crossing on Concord Road
and construct a new signalized railway crossing with gates south of the existing location. The
new alignment will replace the existing sharp horizontal curvature. The total amount would be
nail from Capital Improvemont Program funds. A coPy of the staff memorandum is attached for
E) Approve the acceptance of land for the proposed Memorial Plaza and Brick
Walkway in honor of firefighters
Property located at 230 Main Street would be donated from Lexie Nall, Margaret Nall Matthews
and Mary B. Nall. The owners of the above property want to donate this property to enable the
City to construct a Memorial Plaza and Brick Walkway for firefighters. The Brick Walkway will
have bricks sponsored by various other fire departments in the State of Texas, as well as any
families of firefighters that were killed in the line of duty. Administration recommends
acceptance of the property. A copy of the staff memorandum is attached for your review.
F) Approve the purchase of ten pumping units and five variable frequency drives
for the Water Production Division
Administration recommends accepting bids from Johnston Pump Company in the amount of
$660,058 for five high service pumps and two variable frequency drives; Phoenix Pump
Company in the amount of 5210,224 for two filter backwash pumping units; and Smith Pump
Company in the amount of 5522,000 for the purchase of three raw water pumps and three
variable frequency drives and the assipment of the purchase orders to the prospective
construction contractor. Funds will be provided through the issuance of bonds for the Water and
Sewer Improvements of the Capital Improvements Program. A copy of the staff memorandum is
attached for your review.
G) Approve the purchase of one ambulance for the Emergency Medical Services
Division (EMS)
Administration recommends the purchase of one Type I Generator Powered Module Ambulance
from Frazer, Inc. in the amount of$80,500. The new ambulance will replace a 1995 Ford cab
and chassis equipped with a converted Wheeled Coach Ambulance body. With the purchase of
the new ambulance, all front line and reserve units will be Frazer units. A copy of the staff
memorandum is attached for your review.
H) Approve a one year contract for the purchase of fittings, pipes and couplings for use
by the Water Utilities Division
Administration recommends approval of an annual contract for the purchase of fittings, pipes and
couplings to various vendors at the unit costs reflected in the attached staff memorandum, with
an estimated total annual expenditure of$290,030. The materials are used in the repair of
existing water lines, installation of new water service lines, and in the maintenance of existing
water mains and meters. Funds are available for this expenditure in the Water Utilities
Division's operating budget. A copy of the staff memorandum is attached for your review.
I) Approve a one-year renewal contract with Carolyn C. Chaney & Associates, Inc.
to act as the City of Beaumont's Washington Assistant
Administration recommends approval of a one-year renewal contract effective January 1, 2001
in the amount of$53,130. The contract will also include a maximum of$4,000 for reimbursable
expenses. The contract amount and reimbursable expenses have remained the same as in last
vear's contract. Funds are budgeted for this expenditure in the FY 2001 Bud(2et. A copy of the
.I) Approve a resolution to allow Hibernia National Bank to pledge the following
security as collateral for City accounts which is held at the Federal Reserve Bank of
Atlanta, effective December 8, 2000
Administration requests approval of a resolution to pledge securities covering City deposits at
Hibernia National Bank which have a current market value of$1,008,437.50.
A
City of Beaumont
Im Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 1, 2000
REQUESTED ACTION: Council consideration to award a bid for the purchase of one (1)
directional boring machine for use by the Water Utilities Division.
RECOMMENDATION
Administration recommends award of a bid for the purchase of a directional boring machine in the
amount of$195,558.59 to Ditch Witch of Houston, Texas.
BACKGROUND
The directional boring machine allows underground boring for the replacement and installation of
water main lines, and the rehabilitation of sewer lines. The unit is equipped with electronic
equipment which allows the operator to plot in advance the path of the hole,and map the actual track
of the drilling tool after completion for comparison. After boring the hole,the unit will pull the pipe
to be installed through the line as the drilling unit is being removed. This unit is an addition to the
City fleet,as the City has previously hired private contractors to perform the boring function at a cost
of approximately$15 - $18 per foot of line to be replaced or installed.
The purchase ofthe boring machine will be funded through the bonds issued for the Water and Sewer
Improvements of the Capital Improvements Program. Improvements include the replacement of the
water lines and water mains throughout the city over a period of five (5) years. City staff has
determined that the annual cost for replacing approximately 30,000 linear feet of water lines and
water mains using City crews and the boring machine is approximately $360,000 or$12 per linear
foot.
Bid notices were provided to four(4)vendors,with three(3)responding with bids. The bids received
are as follow:
Purchase of One(1) Directional Boring Machine
December 1, 2000
Page 2
Vendor Model Bid Delivery Time Total Bid
Ditch Witch of Houston Ditch Witch Model 10 days $195,558.59
Houston, Texas JT2720
Vermeer Equipment of Texas Vermeer Model 7 days $212,400.00
Houston, Texas D24X40A
Ditch Witch of Houston Ditch Witch Model 30 days $219,078.55
Houston, Texas (alternate bid) JT2720-Mach 1
American Augers American Augers Model 3-5 days $251,588.00
Magnolia, Texas DD4
The unit carries a one (1) year parts and labor warranty, with service work to be provided by Ditch
Witch of Houston personnel.
BUDGETARY IMPACT
Funds will be provided through the issuance of bonds for the Water and Sewer Improvements of the
Capital Improvements Program.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director and Public Works Director.
RECOMMENDED MOTION
Approve/Deny accepting a bid from Ditch Witch of Houston in the amount of$195,558.59 for the
purchase of one (1) Model JT2720 Ditch Witch directional boring machine.
B
City of Beaumont
•� Council Agenda Item
M K g
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: November 29, 2000
REQUESTED ACTION: Council approval of the purchase of six (6) photocopiers through
the State of Texas Cooperative Purchasing Program.
RECOMMENDATION
Administration recommends the purchase of six(6)copiers budgeted in FY 2001 through the State
of Texas Cooperative Purchasing Program in the amount of$36,010.08.
BACKGROUND
The program allows cities to participate in purchasing goods at contracted prices offered to the
State. By participating with the State, cities can reduce the number of bids processed as well as
take advantage of volume discounts. Local distributors are responsible for maintenance, service,
and delivery of units in their authorized areas.
Based on budgeted funds and copier features such as automatic two-sided copying, enlargement
and reduction, and copier speed, the following copiers were selected from the State contract:
Rte;, � ' " K .fd��t� �a' �e � .,_' ,� � � �,� • ,�_= -.
wx
Canon Ikon Office
City Clerk's Office NP6545/SSK1 $ 6,285.02 Solutions $ 17,850
Canon Ikon Office
Building Services NP6545/SSK1 $ 6,285.02 Solutions $ 17,850
Purchase of Six (6) Photocopiers
November 29, 2000
Page 2
�4; t s } Make 01.' r ►7lil� h-'}root' -r. k' 3 .t x `k, ttelslll
Locations Copier 4 Pricing State`vend r 9J Y Pricing
R .
Canon Ikon Office
Fire Administration NP6545/SSK1 $ 6,285.02 Solutions $ 17,850
Canon Ikon Office
Fire Training NP6545/SSK1 $ 6,285.02 Solutions $ 17,850
Sharp Sharp
Health Services SF2540 $ 5,435 Electronics $ 9,720
Sharp Sharp
Clinical Health SF2540 $ 5,435 Electronics $ 9,720
The requesting departments were provided specifications of each copier selected and were
provided locations of recommended copiers to view prior to final selection. User departments
approved copier selections prior to final recommendation. Canon and Sharp copiers were selected
due to the features offered and local maintenance.
BUDGETARY IMPACT
Funds are available in the Capital Reserve Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Central Services Director.
RECOMMENDED ACTION
Approve/Deny purchase of six (6) copiers through the State of Texas Cooperative Purchasing
Program in the amount of$36,010.08.
c
117Ej---!j
10ftw Cat y of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Executive Assistant to the City Manager
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 5, 2000
REQUESTED ACTION: Approve the waiver of penalty and interest in the amount of$521.76
for Magnolia Baptist Church.
RECOMMENDATION
The Administration recommends the waiver of penalty and interest in the amount of$521.76 for
Magnolia Baptist Church.
BACKGROUND
According to Section 33.011. Waiver of Penalties and Interest of the Property Tax Code, the
governing body of a taxing unit "may waive penalties and provide for waiver of interest on a
delinquent tax if the property for which the tax is owed is acquired by a religious organization that
qualifies the property for exemption under Section 11.20 before the first anniversary of the date the
religious organization acquires the property."
Magnolia Baptist Church has met the requirements as stated above. The church remains liable for
the full amount of delinquent levy. A letter from Miriam K. Johnson, Tax Assessor-Collector, is
attached for your review.
BUDGETARYIMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Executive Assistant to the City Manager.
RECOMMENDED MOTION
Approve/Deny the waiver of penalty and interest in the amount of$521.76 for Magnolia Baptist
Church.
S N
MHUAM K. JOHNSON
TAX ASSESSOR-COLLECTOR
NETTLE WHI LAMS TRUSS JEFFERSON COUNTY COURTHOUSE SYLVIA E.MYERS
CHIEF DEPUTY P. O. BOX 2112 BEAUMONT,TEXAS 77704 CHIEF OPERATIONS MGR.
409-835-8516 FAX 409-835-8589
November 28, 2000
Steve Bonczek
City of Beaumont
P. O. Box 3827
Beaumont, TX 77704
RE: Account#046760-008700 (North 1"S Pt Ll L2 B8)
Dear Mr. Bonczek:
Please place an item on your next City Council agenda to consider and possibly approve the waiver of
penalty and interest in the amount of$521.76, according to Sec. 33.011 (a)(2)of the Property Tax Code,
for Magnolia Baptist Church.
The above mentioned section of the Property Tax Code was amended by HB 1604, 76th Tex. Leg., 1999,
effective September 1, 1999 and reads as follows:
Sea 33.011. Waiver of Penalties and Interest
(a) The governing body of a taxing unit.
(2) may waive penalties and provide for waiver of interest on a delinquent tax
if the property for which the tax is owed is acquired by a religious organization
that qualifies the property for exemption under Section 11.20 before the first
anniversary of the date the religious organization acquires the property.
This religious organization has met the requirements as stated in 33.011 (a)(2). The church remains liable
for the full amount of delinquent levy as indicated on the Certified Tax Roll for the above referenced
account.
If you have any questions,please let me hear from you.
Sincerely,
NURIAM K. JOHN ON
Assessor-Collector of Taxes
Jefferson County, Texas
MKJ:tm - - mapo ia2-itybmt
D
City of Beaumont
•r• Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: December 12, 2000
AGE\TDA MEMO DATE: December 5, 2000
REQUESTED ACTION: City Council consider a resolution authorizing the City Manager to
execute an agreement with The Burlington Northern Santa Fe
Railway Company to construct a signalized railway crossing on
Concord Road.
RECOMMENDATION
Administration recommends authorizing the City Manager to execute an agreement with The
Burlington Northern and Santa Fe Railway Company in the amount of$245,106 to abandon the
existing railway crossing on Concord Road and construct a new signalized railway crossing with
gates south of the existing location.
BACKGROUND
As part of the Concord Road Pavement Widening (Phase II) Project the existing railway crossing
will be relocated to match the new road alignment on Concord Road. The new alignment will
replace the existing sharp horizontal curvature.
BUDGETARY IMPACT
The total amount of$245,106 would be paid from Capital Improvement Program funds.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Public Works Director, and City Engineer.
RECOMMENDED MOTION
Approve/Deny a resolution authorizing the City Manager to execute an agreement with The
Burlington Northern Santa Fe Railway Company to construct a signalized railway crossing on
Concord Road.
concph/j 1d
E
MAW
City of Beaumont
�•
Council Agenda Item
� K g
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Joris P. Colbert, City Engineer
MEETING DATE: December 12, 2000
AGENDA ME110 DATE: December 6, 2000
REQUESTED ACTION: Council approval of a resolution authorizing the acceptance of land
for the proposed Memorial Plaza and Brick Walkway in honor of
firefighters.
RECOMMENDATION
The property owners listed below have agreed to donate their property to the City for the
Memorial Plaza.
Parts of lots 711, 714, 715, & 716, Block 32, Beaumont Townsite Addition
(230 Main Street)
Owners: Lexie Nall, Margaret Nall Matthews, and Mary B. Nall
Administration recommends acceptance of this property.
BACKGROUND
The owners of this property want to donate this property to enable the City to construct a
Memorial Plaza, and Brick Walkway for firefighters. The Brick Walkway will have bricks
sponsored by various other fire departments in the State of Texas, as well as any families of
firefighters that were killed in the line of duty.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager,Fire Chief, Public Works Director and City Engineer.
RECOMMENDED MOTION
Approve/Deny authorizing the acceptance of land for the proposed new Memorial Plaza, and
Brick Walkway for firefighters.
hredpi.jld
SUBJECT -�
MEMORIAL PLAZA A N z o
BRICK WALKWAY
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PARTS OF LOTS 711, 714, 7160 < so
is 716, BLOCK $2, ° My
BEAUMONT TOWN31TE ADDITION
(280 MAIN)
OWNER=
LEXIE NALL, MARGARET NALL
MATTHEW 3, AND MARY B. NALL
LEGEND LOCATION MAP
N.T.5.
SUBJECT PROPERTY
ELIZABETH
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City of Beaumont
Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 1, 2000
REQUESTED ACTION: Council consideration of the award of bids for the purchase of ten
(10) Vertical Centrifugal Pumping Units and five(5) Variable
Frequency Drives.
RECOMMENDATION
Administration recommends the award of bids to Johnston Pump Company of Brookshire, Texas for
five (5) high service pumps and two (2) variable frequency drives; Phoenix Pump Company of
Houston,Texas for two(2)filter backwash pumping units;and Smith Pump Company of Waco,Texas
for three(3)raw water pumping units and three(3)variable frequency drives for the Water Production
Division.
BACKGROUND
Four (4) bids were received on Monday, October 2, 2000, for the pre-selection of ten(10) vertical
centrifugal pumping units and five (5) variable frequency drives for Phase I of the Water System
Improvements. The specifications allow for the award of each individual bid item to different bidders
if deemed advantageous to the City. The pre-selection of the pumps and variable frequency drives
allow the City to place the equipment on order prior to the solicitation and selection of a construction
contractor. These pumps are built upon receipt of an order with delivery in approximately six(6) to
eight (8) months. The prospective contractor will be responsible for receiving and installing the
recommended equipment.
Phase I Improvements at the Water Production Plant include the construction of a new 5 million gallon
clearwell and pumping station. The existing clearwell is over 60 years old and has exceeded its life
expectancy. The high service pumps are used to pump water from the clearwell to the City's water
distribution system at high pressure. The backwash pumps are used to pump water from the clearwell
to backwash the filters at the plant. Phase I Improvements also include the construction of a new raw
water pumping station at Lawson's Crossing on the Neches River and a raw water pipeline from
Purchase of Vertical Centrifugal Pumping Units and Variable Frequency Drives
December 1, 2000
Page 2
Lawson's Crossing to the Water Production plant. The raw water pumps will be used to pump water
from Lawson's Crossing on the Neches River through a 48 inch pipeline to the Water Production Plant.
The new raw water pump station and pipeline will replace two pump stations and a canal. The current
raw water canal is subject to flooding and salt water intrusion.
Freese and Nichols,Inc.,the City's consultant for this project, solicited and evaluated the bids. Each
bid was evaluated against the various operating conditions specified and each unit bid was subject to
a $5,000 penalty per efficiency point per pumping unit. The bids received and the recommended
vendors are highlighted as shown below:
15.0 MGD, 2,300-volt High Service Pumping Units - Qty. 2
Bidder Actual Bid Evaluated Bid Amount
Johnston Pump Company $208,076 $208,076
Phoenix Pump Company $304,614 $323,314
Smith Pump Company $381,600 $391,100
Floway Pumps $258,919 $273,419
10.0 MGD, 460-volt High Service Pumping Units and Variable Frequency Drives - Qty. 2 ea.
Bidder Actual Bid Evaluated Bid Amount
Johnston Pump Company $327,362 $360,862
Phoenix Pump Company $365,584 $389,284
Smith Pump Company $418,600 $426,600
Floway Pumps $462,396 $462,396
10.0 MGD,2,300-volt High Service Pumping Units - Qty. 1
Bidder Actual Bid Evaluated Bid Amount
Johnston Pump Company $124,620 $138,120
Phoenix Pump Company $118,915 $121,115
Smith Pump Company $158,500 $162,500
Floway Pumps $119,108 $119,108
Purchase of Vertical Centrifugal Pumping Units and Variable Frequency Drives
December 1, 2000
Page 3
The low bidder for the high service pumping units was Johnston Pump Company for all pumping units
with the exception of one (1)10.0 Million Gallon per Day (MGD) high service pumping unit. They
were the third low bidder for this pump. The bid specifications provided for the award of the
equipment to be based on delivery schedule, type, construction, weight, function, serviceability,
efficiency and other characteristics that may in the opinion of the Engineer, Freese and Nichols, be
material factors in the choice of the equipment best suited to serve the City. Freese and Nichols
recommended that the City purchase the high service pumps from the same manufacturer to maintain
consistency in the equipment, thus potentially reducing future maintenance costs.
Filter Backwash Pumping Units- Qty. 2
Bidder Actual Bid Evaluated Bid Amount
Johnston Pump Company $161,380 $161,380
Phoenix Pump Company $210,224 $210,224
Smith Pump Company $295,300 $295,300
Floway Pumps $213,536 $213,536
Raw Water Pumping Units and Variable Frequency Drives - Qty. 3 each
Bidder Actual Bid Evaluated Bid Amount
Johnston Pump Company $348,192 $370,692
Phoenix Pump Company $468,894 $554,544
Smith Pump Company $522,000 $522,000
Floway Pumps $578,985 $729,735
The recommended vendor for the filter backwash pumping units is Phoenix Pump Company. The low
bid submitted by Johnston Pump Company does not meet specifications. The recommended vendor
for the raw water pumping units and variable frequency drives is Smith Pump Company. The low bid
submitted by Johnston Pump Company does not meet specifications and the pump submitted by
Phoenix Pump Company was excluded based on its efficiency rating.
The pumps are warranted for a period of twelve(12)months following final acceptance of equipment.
A pre-selection contract for the equipment provides the City with a means to place the order for the
equipment in advance of the actual construction project. Upon selection of a construction contractor,
the City will assign the purchase order to the construction contractor. The contractor will receive,
install and make payment for the equipment to the specified equipment vendor.
Purchase of Vertical Centrifugal Pumping Units and Variable Frequency Drives
December 1, 2000
Page 4
BUDGETARY IMPACT
Funds will be provided through the issuance of bonds for the Water and Sewer Improvements of the
Capital Improvements Program The total cost of the equipment is $1,392,282.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director and Public Works Director.
RECOMMENDED MOTION
Approve/Deny accepting bids from Johnston Pump Company in the amount of$660,058 for five(5)
high service pumps and two (2)variable frequency drives; Phoenix Pump Company in the amount of
$210,224 for two (2) filter backwash pumping units; and Smith Pump Company in the amount of
$522,000 for the purchase of three (3) raw water pumps and three (3) variable frequency drives and
the assignment of the purchase orders to the prospective construction contractor.
G
City of Beaumont
:LEI Council A enda Item
K g
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 6, 2000
REQUESTED ACTION: Council approval to award a bid for the purchase of one(1)
ambulance.
RECOMMENDATION
Administration recommends award of a bid to Frazer, Inc. for the purchase of one (1) Type I
Generator Powered Module Ambulance for the Emergency Medical Services Division(EMS).
BACKGROUND
One bid was received Monday, December 4, 2000 for the purchase of(1) one Type I Generator
Powered Module ambulance body mounted on a 2000 Ford F-350 chassis. Frazer, Inc. submitted
the only bid in the amount of$80,500.
A Type I ambulance is a non-walk through cab and chassis with a modular patient compartment body.
This design allows for the modular ambulance body to be mounted on a new chassis for an extended
life. The requested ambulance unit is designed with a separate generator powered patient
compartment module. Traditional units obtain power from the truck chassis electrical system causing
additional stress on the battery and alternator systems which result in premature and frequent failures.
This ambulance will replace unit no. 7115, a 1995 Ford cab and chassis equipped with a converted
Wheeled Coach Ambulance body. Plans are to remove the ten(10) year old body and use the cab
and chassis as a utility vehicle. Currently,there are five(5)front line ambulances with three(3)units
in reserve. All five(5)of the front line and two(2)of the reserve ambulances are Frazer units. With
the purchase of this Frazer unit all front line and reserve units will be Frazer units.
Purchase of Ambulance
December 6, 2000
Page 2
The ambulance is warranted for a period of one(1)year. Warranty service on the Ford truck will be
provided by the authorized local dealership. Warranty service on the Frazer body will be provided
by Frazer, Inc. of Houston.
BUDGETARY IMPACT
Funds for this purchase are available in the Capital Reserve Fund.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
The City Manager, Central Services Director and Public Health Director.
RECOMMENDED MOTION
Approve/Deny awarding a bid to Frazer, Inc. in the amount of$80,500 for the purchase of one(1)
Frazer Type I generator powered ambulance module mounted on a Ford F-350 chassis.
H
City of Beaumont
15
Council Agenda Item
M E g
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kirby Richard, Central Services Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: November 21, 2000
REQUESTED ACTION: Council approval of a one (1) year contract for the purchase of
fittings, pipes and couplings.
RECOMMENDATION
Administration recommends award of an annual contract for purchasing fittings, pipes and
couplings to various vendors at the unit costs reflected in Exhibit "A", attached hereto, with an
estimated total annual expenditure of$290,030.
BACKGROUND
Bids were requested for an annual contract for couplings, brass fittings, plastic tubing and other
water-related materials for use by the Water Utilities Division.
The materials are used in the repair of existing water lines, installation of new water service lines,
and in the maintenance of existing water mains and meters. The materials are utilized to maintain
adequate water service throughout the City.
Fifty-one(5 1)vendors were notified, with four(4)responding with bids. Specifications stated that
the contract would be awarded to the low bidder per item. The sales tax impact analysis was
applied to local vendors' bids and altered the bid standings in five (5) instances. The low bidders
for each item are identified in the attached bid tabulation. The estimated annual expenditure to
each vendor under the contract is as follows: $47,103.30 to Coburn Supply of Beaumont,
$134,399.83 to Golden Triangle Pipe of Beaumont, $16,966.50 to Hughes Supply of Jasper, and
$91,561.36 to SPI Municipal Supply of Lafayette, Louisiana.
Contract for Purchase of Fittings, Pipes and Couplings
November 21, 2000
Page 2
BUDGETARY IMPACT
The total estimated expenditure is $290,030 for the one (1) year contract period.
Funds are available for this expenditure in the Water Utilities Division's operating budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager, Central Services Director, and Public Works Director.
RECOMMENDED MOTION
Approve/Deny award of a one (1)year contract for purchasing fittings, pipes and couplings to the
low bidder per item as reflected in Exhibit "A".
EXHIBIT"A"
BID COBURN SUPPLY UNIT PRICE
ITEM BEAUMONT,TEXAS
NO.
1 6" bend M.J. 45 degree D.I. w/accessory pack $34.87
2 6" bend M.J. 90 degree D.I. w/accessory pack $38.60
3 8" bend M.J. 45 degree D.I. w/accessory pack $50.80
4 8" bend M.J. 90 degree D.I. w/accessory pack $55.86
5 6" x 6" tee M.J. x M.J. x swivel D.I. w/accessory pack $69.07
6 6" x 2" tapped cap M.J. x 2" F.I.P.T.D.I. w/accessory pack $23.05
12 2" bolted coupling S.B. 441-000263-900 C.I. pipe size $12.17
13 2-1/2" bolted coupling S.B. 441-000288-900 pipe size $15.34
26 8" x 7-1/2" full circle clamp S.B. 226-090507 for C.I. pipe $32.59
53 3/4" coupling bronze straight meter coupling $1.34
54 1" meter coupling bronze straight w/M.I.P.T. $2.09
59 3/4" bronze coupling $1.71
60 1" coupling bronze $2.92
61 2" coupling bronze American made $10.50
63 1-1/2" x 1" bushing bronze 1-1/2" M.I.P.T. x F.I.P.T. $4.15
64 2" x 3/4" bushing bronze M.I.P.T. x F.I.P.T. $5.12
66 2" x 1-1/2" bushing bronze 2" M.I.P.T. x F.I.P.T. $5.12
81 3/4" ells bronze 90 degree $1.96
82 1" ells bronze 90 degree $3.17
85 1-1/2" ells bronze 90 degree $6.35
86 2" ells bronze 90 degree $10.25
87 3/4" street ells 90 degree bronze $2.70
88 1" street ells 90 degree bronze $4.39
89 1-1/2" street ells 90 degree bronze $8.78
90 2" street ells 90 degree bronze $14.90
91 3/4" x 2" bronze nipple $0.74
92 3/4" x 6" bronze nipple $1.88
93 1"x 3" bronze nipple $1.45
94 1"x 6" bronze nipple $2.75
95 1-1/2" x 4" bronze nipple $3.30
96 2" x 4" bronze nipple $4.25
97 2" x 6" bronze nipple $6.25
99 1" x 300' PVC C.T.S. tubinc $0.17
100 1-1/2" x 100' PVC C.T.S. tubing $0.36
106 8" tapping valve tap x M.J. $393.50
126 12" fire hydrant extensions for B-84 Darling fire hydrant $141.70
127 18" fire hydrant extensions for B-84 Darling fire hydrant $161.80
128 24" fire hydrant extensions for B-84 Darling fire hydrant $181.80
129 3/4" brass swing check valve with teflon seat, F.I.P.T. $14.62
133 6" mega lug mechanical joint restrainer series 2000PV for $26.90
PVC C-900 class 150 pipe bolts and gaskets packaged w/
mega lug
134 8" mega lug mechanical joint restrainer series 2000PV for $36.95
PVC C-900 class 150 pipe bolts and gaskets packaged w/
mega lug
135 12" mega lug mechanical joint restrainer series 2000PV for $68.30
PVC C-900 class 150 pipe bolts and gaskets packaged w/
mega lug
137 3" mechanical joint accessory pack $4.70
138 4" mechanical joint accessory pack $4.70
139 6" mechanical joint accessory pack $6.05
140 8" mechanical joint accessory pack $7.40
141 12" mechanical joint accessory pack $10.80
142 16" mechanical joint accessory pack $25.20
143 20" mechanical joint accessory pack $51.80
BID GOLDEN TRIANGLE PIPE UNIT PRICE
ITEM BEAUMONT, TEXAS
NO.
7 3/4" bolted coupling S.B. 411-010501-003 steel pipe size $10.50
8 1" bolted coupling S.B. 411-013201-003 steel pipe size $10.85
9 1-1/4" bolted coupling S.B. 411-016601-003 steel pipe size $11.35
10 1-1/2" bolted coupling S.B. 411-019001-003 steel pipe size $13.55
11 2" bolted coupling S.B. 411-023801-003 steel pipe size $15.35
16 2-1/2" x 7-1/2" full circle clamp S.B. 226-00027507-000 for $23.40
C.I. pipe
17 4" x 7-1/2" full circle clamp S.B. 226-00048007-000 $29.15
18 34" x 7-1/2" full circle clamp S.B. 226-00037507-000 $26.25
19 3-4" x 7-1/2" full circle clamp S.B. 226-00040007-000 $27.20
20 6" x 7-1/2" full circle clamp S.B. 226-071007 for A.C. pipe $34.90
21 2" x 7-1/2" full circle clamp S.B. 226-023807 for C.I. pipe $21.25
22 6" x 7-1/2" full circle clamp S.B. 226-069007 for C.I. pipe $34.40
24 6" x 15" full circle clamp S.B. 226-069015 for C.I. pipe $63.90
25 6" x 20" full circle clamp S.B. 226-069020 for C.I. pipe $92.60
27 8" x 20" full circle clamp S.B. 226-0900520 for C.I. pipe $108.74
28 12" x 7-1/2" full circle clamp S.B. 226-132007-000 for Class $56.50
50 C.I. pipe
29 12" x 12-1/2" full circle clamp S.B. full circle clamp S.B. 226- $90.85
132012 for C.I. pipe
30 2" x 3/4" service saddle for PVC pipe $6.50
31 2" x 1" service saddle for SDR-26 PVC pipe $6.50
32 6" x 3/4" service saddle for C-900 pipe $15.05
33 8" x 3/4" service saddle for C-900 pipe $21.10
34 6" x 1" service saddle for C-900 PVC pipe $15.05
35 8" x 1" service saddle for C-900 PVC pipe $21.10
36 2" x 3/4" service saddle for cast iron pipe $11.00
37 2" x 1" service saddle for C.I. pipe $11.00
38 6" x 1" service saddle for single strap 910-967 $19.35
39 6" x V service saddle D.S. for cast iron pipe $33.95
40 6" x 1-1/2" service saddle D.S. for cast iron pipe $38.80
41 6" x 2" service saddle D.S. for cast iron pipe $42.65
42 8" x V service saddle D.S. for cast iron pipe $42.00
51 3/4" meter coupling bronze 90 degree w/ M.I.P.T. $3.80
69 1-1/2" angle lock wing ball stop M.I.P.T. x Flg. $50.45
70 2" angle lock wing ball stop M.I.P.T. x Flg. $59.53
76 3/4" curb ball stop bronze t-head $12.50
78 2" curb ball stop bronze t-head $53.55
79 1-1/2" meter flange bronze w/F.I.P.T. $9.69
80 2" meter flange bronze w/F.I.P.T. $12.65
102 Fire hydrant American Darling B-84-B 3'6" bury $749.00
103 6" gate valve M.J. x M.J. $248.00
104 8" gate valve M.J. x M.J. $385.00
105 Darling 865 tapping valve, American made $331.00
107 #37 concrete meter box no lid $12.25
108 #65 concrete meter box no lid $20.75
109 #37T cast iron(solid) lid for#37 marked water, concrete meter $9.60
box American made
110 #65 cast iron meter box lid 2 piece, marked water $18.10
BID HUGHES SUPPLY UNIT PRICE
ITEM JASPER,TEXAS
NO.
23 6" x 12-1/2" full circle clamp S.B. 226-069012 for C.I. pipe $35.55
62 1" x 3/4" bushing bronze 1" M.I.P.T.x 3/4" F.I.P.T. $1.40
65 2" x 1" bushing bronze 2" M.I.P.T. x F.I.P.T. $4.80
67 3/4" angle ball stop bronze $11.00
83 1-1/2" brass swing check valve w/teflon seat, F.I.P.T. $36.00
84 2" brass swing check valve w/teflon seat, F.I.P.T. $53.00
115 2" ball inlet Ford BFP83-777W M.I.P.T. x Flg. for a Ford cast $52.75
iron meter box
130 1" brass check valve with teflon seat, F.I.P.T. $21.50
131 1-1/2" brass check valve with teflon seat, F.I.P.T. $36.00
136 3/4" x 1" coupling union bronze $6.15
BID SPI MUNICIPAL SUPPLY UNIT PRICE
ITEM LAFAYETTE,LOUISIANA
NO.
14 6" bolted coupling S.B. 441-000722-900 C.I. pipe size $29.51
15 8" bolted coupling S.B. 441-000945-900 C.I. pipe size $39.37
43 3/4" female coupling bronze F.I.P.T. $3.85
44 1" female coupling bronze F.I.P.T. $5.23
45 1-1/2" female coupling bronze F.I.P.T. $13.89
46 2" female coupling bronze F.I.P.T. $16.54
47 3/4" male coupling bronze F.I.P.T. $3.66
48 1" male coupling bronze M.I.P.T. $4.33
49 1-1/2" male coupling bronze M.I.P.T. $10.85
50 2" male coupling bronze M.I.P.T. $15.82
52 1" meter coupling bronze 90 degree w/M.I.P.T. $4.99
55 3/4" union coupling bronze $4.45
56 1" union coupling bronze $5.10
57 1-1/2" union coupling bronze $15.59
58 2" union coupling bronze $21.05
68 1" angle ball lock wing stop bronze $25.39
71 3/4" corp. ball stop bronze $11.80
72 1" corp. ball stop bronze $15.54
73 1-1/2" corp. ball stop bronze $31.84
74 1-1/2" curb ball stop t-head $36.56
75 2" corp. ball stop bronze $52.64
77 1" curb ball stop bronze t-head $19.53
98 3/4" x 500' PVC C.T.S. tubing $0.11
101 2" x 100' PVC C.T.S. tubing $0.59
111 Cast iron meter box, Ford YMBHC 141233 straight locking $79.11
ball inlet with compression nut 10" high dual check lid, for
5/8"-3/4" meters
112 Cast iron meter box Ford YL 111-444 straight ball inlet with $118.94
compression nut 10" high, 1" female I.P.T. outlet non-locking
lid, for V meter
113 Cast iron grade adjuster Ford LYGA 1-1/4"-3" complete for $28.06
Ford cast iron box YL 141233
114 2" cast iron Ford 12-23/32" high protector meter box complete $212.15
with 3 piece lid, marked water. FPMB-7 standard finish
116 2" ball inlet Ford BFP31-777 M.I.P.T. x Flg. for a Ford cast $50.97
iron meter box
117 2" Ford protector cast iron meter box lid end piece FPMBL-E7 $8.85
118 2" Ford protector cast iron meter box lid center piece FPMBL- $21.39
C7
119 1-1/2" Ford ball valve BFP83-676W F.I.P.T. x Flg. for $39.42
installing 1-1/2" meter
120 1-1/2" check valve bronze Ford HFS31-666 F.I.P.T. x Flg. $42.03
121 Valve box top C.I. 5-1/4" x 10" American made $10.08
122 Valve box lid C.I. for 5-1/4" box American made $6.37
123 Valve box riser 5-1/4" x 2-1/4" C.I. American made $12.21
124 Valve box bottom 5-1/4" Tyler 562-S $17.51
125 Valve box top 5-1/4" x 16" long shaft cast iron for T-562-S $13.92
American made
132 2" brass check valve with teflon seat, F.I.P.T. $45.85
BID TABULATION FOR FITTINGS,PIPES,AND COUPLINGS
BID NUMBER.*RF0900-66
BID OPENING DATE:OCTOBER 23,2000,2 PM
ICOBURN SUPPLY 'GOLDEN TRULNGLE PIPE;HUGHES SUPPLY SPI MUNICIPAL SUPPLY
ALTM BE ON-T-TX i
BFAMQNj--T-X-- :JA51!E-K-UL------ILAEAYE-TTE-L&-
Wk # Description --XnJjt Tolal ..--.--Unit------T901- Vnit-JTAtriL nit al
#
BENDS
30 6' bend M.J.45 degree D.I.w/accessory pack 534.87 51,046.10 539.25 51.177.50 $42.00. $1,260.00 $38.23 S_1146.90_
degree D.I.w/accessory pack 538.60 5579.00 543.40 S651.00 545.00 $675.00 S42.31--A634.65.
10 9-bend M.J.45 degree D.I.w/accessory pack 550.80 550.00 S57.10 5571.00 559.00 5590.00 S55,67 S556.70
4 10 8-bend MJ.90 degree D.I.w1accesses pack 555.96 5558.60 S62.85 $629.50 564.00 5640.00 561.24 $612.40
5 40 :6-.6-tee M.J.x M.J.x swivel D.1.w/accessory $69.071 52,762.80' S77.70 53,108.00 578.00 i $3,120.001 S75.71 53,028.40'.
Pack -------
6 6 6"x 2"tapped cap M.J.x 2*F.1.P.T.D.1.w/accessory 523.051 5138.30 $25.90 $155.40 530.00 S180.00. $25.24 $151.44
pack
LMAM9ACl1ME&B1D-. Tyler
---$6-UQA2-
BOLTED COUPLINGS
S4,254.00 $10.50 510.70 $3,210.00 $12.92 j 53,876.00
7 300 3/4*bolted coupling S.B.411-010501-003 steel S14.18 S3,150.00:
pipe size
--8---- 100 1"bolted coupling S.B 411-013201-003 steal pipe____ 51452 S1.452,00. 510.85_ SI,085.00___ Sl 1.00_ $1,100,00. S15.70. 51,570,00
9 30 1-1 4"bolted coupling S.B.411-016601-003 steel 515.37 5461.10 511.35 5340.50 S:1 38 534140 516.70 5501 00
_pipe_size
10 60 :I-112'bolted coupling S.B.411-019001-003 steel S17.90 51,074.00 S13.55 5813.00. 513.85 5831.00 S25.07, $1,504.20
V pe Stu
11 200 X bolted coupling S.B.411-023901-003 steel S27.941 55,589.00 $15.35 53,070.00: 515.70 $3,140.00, $15.98! S3.i%.00
12 1 300 2"bolted coupling S.B.441-000263-900 C.I. $12.17: 53,651.00 $15.05 $4,515.00 515.40. 54,620.00 $15.98 $4,794.00
pipe size
13 20 2-12"bolted coupling S.B.441-000288-900 C1 $1534: S306.801 $19.45 $399.00 520.90 $418.00 $15.99 5319.60.
_:pipe size
14 200 6"bolted coupling S.B.441-000722-900 C.I. 537.03 57,06.00! 539.65 57,930.00 540.25 $8,050.00: 629.51 1 $5,902.001
pipe size
15 50 8'Bolted coupling S.B.441-000945-900 C.I. $46.55 j $2,327.50 550.10 $2,505.00. $51.25 $2,562.50 i 539.37 $I-968.50
pipe size
MANUFAC-t`URERBjP- Ford
!,
IML- --mbxQ-40 S23,797,50 $24,272.90
E� �
FULL CIFRCLE CLAMPS
16 25 2-1/2"X 7-12*U circle clamp S.B.226-00027507- $32.80 $820.00 523.40 5515.00 523.95 5598.75 521.671 S541.75
ODO for cast iron
17 10 14"x 7-1/2'full circle clamp S.B.226-00048007-000 $37.31 5373.10 $29.15 $291.501 S29.80- S299.00 $30.621 $306.20
18 10 34*x 7-12"full circle clamp S.B.226-00037507-000 $39.00 5380.00 526.25 5262-50' 526.85 5268.50 524.44] 5244.40
19 clamp S.B.226-00040007-000 I S38.00; $380.00 527.26: $272.00 527.82 $278.20 522.91 5229.10
20 1 25
6"x 7-12*full circle clamp S.B.226-071007 for A.C.Pipe; S40.52 1 $1,013.00 534.90 5872.50 $35.70 $892.50 $30.71 $767.75
21 300 12"x 7-12'fiiU circle clamp S.B.226-023807 .691 S9,907.00 S2115 $6,375.00 S122. $6,600.00' $21.67' 56,501.00
for C.I.pip� $32
22
65 16"x 7-12'full circle clamp S.B.226-069007 for C.I.Ripe S39,79 1 $7,585.70; S34.40 52,236.00: S35.151 $2,294.75 i S26.10! S1,696.5
23 50 6"x 12-112"full circle clamp-S.B.226-0699�12 for C.I.pipe $56.35 S2,917.50 555.00 52.75000 05.55 S1777-50 S41.77_$2 08850.
1 24 15 6"x 15"full circle clamp S.B. 226-069015 for C.I.pipe S64.56 $968.40 I 56390 SM-50 $65.401 5981.00 $50.24 5753.60
25 30 V x 20"full circle clamp S.B.226-069020 for C.I.pipe S73.89 S2,216.701 592.60 S2,778.00 $94.601_S2838.00 $69.42 $2,082.60
lamp S.B.22 507 for C.I.pipe S32.591 -SB14.751 WAS S1,028.75 542.05 $1,051.25 $30.62 5765.50.
27 12 8"x 20'full circle clamp S.B.226-0900520 for C.I.pipe S73.91 $886.921 $108.741 S1,304.83 5111.10 $1,333.20 $79.79 $957.49
28 25 :12-x 7-12-full circle clamp S.B.226-132007-"for -546 $1,511.50 55630 $1,412.50 $57.80 $1,445.00 545.54 $1,139.50
Class 50 cast iron pipe
29 16 - 0
6 U2,-l1hrC.L-vW".l03.261 11-63ZI6-L S2M-----5L453-60• $93,001 SIA98.0Q$7Zj4_--V.d65,44
jr
----TOW---Eu1I-C1LdrC1KWs X6.2 6 7 572 589 T3 522.134.63_---
IL SERVICE SADDLES
I
30 20 :2-x 3/4*service saddle for PVC pipe S6.67: $133.40' 5630 $130.00: 57.65 $153.00 $6.651 S133.00
I
31 50 .2"x V service saddle for SDR-26 PVC pipe $6.67 1 $333.50 I $6.58 5325.00 $7.65 5382.50 i $6.63 $332.50
321 20 6"x 3/4'service saddle for C-M p* $15.48' $309.60. 515.05 5301.00 517.65 S35300 515.41 $309.
33 1 20 8"x 3/4'service saddle for C-900 pipe 521.67 5433.40 521.10 $422.00 523.00., $500.00, $21.571 $431.40
34 100 51,765.001 $15.411 51,541.00
V service saddle for C-900 PVC pipe S15.48 S1,548.00 S15.05 S1,W5.00 S17.65;
35 40 IS"x I"service saddle for C-900 PVC ipe 521.67 $866.80: 521.10 5840.00 S-25.00- $1,000.00: 521.571 5862.80
1-3.6 IS 3/4' service saddle for cast'pn pipe S11.30 $169.501 511.00 5165.00 $16.37, $2 5.55 $6.57 $98.55
37 24 2"x I"service saddle for C.Lpipe $271.20 $11.00 5264.00 S16.37 $39288 56.57 S15768
itCOBURN SUPPLY iGOLDEN TRIANGLE PIPE HUGHES SUPPLY SPI MUNICIPAL SUPPLY
BEAI-MONT-TX BEAuMONT.TX _ JASPER TX _ LAFAYE-TE,LA
Total_ Unit TotB)- Total Unit Total
i 3i 1 20 6 x 1"service saddle for single strap 910-967 __^ $19.85 5397.00 Sl 3- $387.00: $30.57! $611.40 $34.71 $694.20
39 100 6"x I"service saddle D.S.for cast iron $34.86 53,486.00 533.95 53 395.00 540.00 $4,000.00 f34.71 E 53,471.00
40 25 i6"x 1-1/2"smite saddle D.S.for cast iron -._-.._„--539.85 5996.25 538.80 1 5970.00 545.50 S1,137.50 --_.S39.69 5992.00
41 !1 30 x 2"service saddle D.S.for cast iron _ $43.79 S1,313.70 542.65 S1,279.501 $50.00 $1,500.00 $43_60 $1,308.00
42 60 8'x I"service saddle D.S.for cast iron _. _.-.__543.13 $2,587.80 --S42.00; S2,520.001 _ 549.25 1 $2,955.00 542.95: 52,577.00
i
MANUFACTUfgERBID:-...-----_--_-- -_ James Jones - --James- nE _-_ F4rd ^E9rd(Jones
- - -
v Total Service Seddle_s_ ____ __-512 846 15 _ S 12.507.50 _$114 995.83 12 907_33
1111 COUPLINGS -
43 1 50 3/4'female cowling mze F_I.P.T. _ $4.70 _S235.00 54.50 i 5225.00 S5.151 $257.50 $3.95; $192.50
44 50 1"female coupling bronze F.I.P.T. -S6-15 $307.50 55.95 r----S.297.50:1 _ $6.80 $340.00 $5.23 5261.50
_45 20 1-112"female coupling bronze F.I.P.T. $16.21 S324.20 $15.701 $314.00 517.25 5345.00 S13.891 5277.80'.
46 1 20 2"female coupling bronze F.I.P.T. -_ S18.99 5379.80- SI8.40 5368.00: 520.30 $406.00 516.54 5330.80
47 1000 3/4"male coupling bronze M.I.P.T. _ $4.49_ 54,490.00: $4.28 $4,290.00: S5.00: S5,000.00 53.66 S3 660.00
48 400 1"male coupling bronze M.I.P.T. $5.18 S2,072.001 $5.05 $2,020.00! $5.75 S2,300.00- $4.331 51,732.00
49 100 1-1/2"male couplingbronzeM.I.P.T. _ $13.02 $1_302.00 512,60 $1,260.00 $13.65 $1,365.00' S10.851 51,085.00
50 200 2"male coupli!!g bronze M.I.P.T. _ 518.35 53,670.00' $17.65 $3,530.00 $19.50 _ $3,900.00 S15.82! S3,164.00
51 100 3/4"meter coupling bronze 90 degree w/M.1.P.T. 53.90 ___$390.00 _S3.80 5380.00 $4.15 5415.00 $13.49! S 1 349.00,
1 52 200 1"meter coupling bronze 90 degree w/M.I.P.T. _- S5.57__- S 1,114.00 1 $5.40 S1,080.00 S5.81 $1.162.00 54.99 5998.00
53 25 3/4'coupling bronze straight meter coupling .._ 51.34 _ S33.50'-_ $2.60 $65.00 $2.80 $70_00 52.33.1 S58.25 1
54__ 25 1"meter coupling bronze straicht w/M I.P T _. - 52_09 552.25 53,95 $98.75 S1 25 S106.25__ S166 _ - 59150
55 400 3W union coupling bronze S�:: 5.13200 S5 RU S2.320.00 S6 00 5164000 54.45 51,780.00
56 200 1"union coupling bronze _-_,_-- 56,01 S1.20100 S6.45 51,290,00 -.S7 35_ -S 1,470.00 $5.10 __S1,020.00
57 50 -111/2"union coupling bronze_ - S900.00 $19.05 $952.50 520.18: S1,009.00 515.591 5779.501
58 80 2'union coupling bronze _--...... 523.73 S1,898.40: $24.60; 51,968.001 $26.50 S2,I20.00' $21.051 51,684.00'
59 400 3/4"bronze coupling -_ 51.71 5684.001 52.001 $800.00_ S2.35 5940.00 $0.941 $336_00
ii
60 300 1"coupling bronze -_ 1111_ S2.92 - $876.00 $3.40--_S1020.00 S3.70 SI,110.00 -51.33 5399.00
61 100 2"coupling bronze.4mericanmade SIOSO 51,050.00 51165_ S1.265.00' $12.491 $1,249.00 54.24 S424.00
j -IY�FACTURERBIpL------111 -__._ J,uneslones James Jones Ford Ford/LSe_,_
- BUSHINGS
62 200 1'X 3/4'_buAh ngbronze I"M.I.P.T_x 3/4"F.I.P.T. 51.70 _ S- 340.00 S2.00 5400.00 $1.40 S-280.001 S0.791 SI58.00!
63 '1-1/2"x 1"bushing bronze I-I/2"M_I.P.T_x F.I.P.T. $4.15 $249.00: $4.851 S291.00!! $5.20 5312.001 $1.74, S104.40
Lam; 60 2"X 3/4"bushing gbronze M.I.P.T.x F.I.P.T. S-9112_. 5307.20! 56.00: 5360.00 S5.20! S312.001 VAO. 5186.00 1
63 1 60 2"x 1"bushing bronze 2"M.I.P.T.x 1"F.I.P.T. $5.12 $307.20 56.00 5360.00 54.80 5288 00 $3.10 _ 5186.00
66 40 i2"x 1-1/2"bushing bronze 2"M.I.P.T.x 1-l/2" SS.12 S204.80 i $6.00 S240.00.
$5.30 S212.00 $2.57 $102.80
-' -
i 1
!F.I.P.T 1
_ _ Mmt Brass 1 Lee Brass _ Ford
_ _ _Total-Bushings_ _
$1,408,201 . - $737.20.
ANGLE STOPS _
67 600 '3/4"anpjc ball stop bronze 517.30 S10,380.00 $17.15 $10 290.00' S11,00 $6,600.00 $16.86: $10,116.00
j 68 300 l"angle ball lock wing stop bronze _ S26.63_ S7,989.00 I 526.05 57,815.00_$30.001 000.00 525.39 $7,617.001
69 25 1-Il2"angle lock wing ball stop M.I.P.T.x Flit. S52.84 51,321.00 550.45" S1,26115 559.501 $1,487.50 550.39' $1,259.75
70 40 2'angle lock wing ball stop M.I.P.T.x Fig. $62.35 S2,494.001 559.53• S-2,381.20 I 569.50: 52,780.00 $59.46 S 378.40
71 500 3/4"core.ball stop bronze 513.03 56,515.001 512.44 S6,220.001 S14.701 $7,350.00' S11.80 55,900.00
72 400 1"cog).ball stop bronze _... 516.95 _ 56,780.00 516.18 56,472.00! S18.50 S7,400.001 515.541 $6,216.00
73 20 _ 1-1/2"core.ball stop bronze _, _ S35.03 570060 __S33,44 S668.80 539100_ 5780.00_ $31.84 5636.80
i 74 50 1-l/2"curb ball stop t-head 538.83 S1,941.50 537.07 $1,853.50: 543.40 52,170.00. 536.561 $1,828,00
75 60 2'cor e.ball stop bronze 556.85 S3 411.00 554.25' $3 255.001 S66_31 53,978.60. $52.641 53,158.40 1
j 76 300 '314"curb ball stop bronze t-head _ S 1110 53,930.00 $12.501 53,750.00! $15.301 S4 590.00 i $12.57 S3771 00
11
77 200 11"curb bell stop bronze t-head _ $20.97 $4,194.00 $20.05' S4.010.00. $23.25 _ 54,650.00 i $19.S3' S3 906.00
78 100 2'curb bill stop bronze t-head 556.06 S5,606.001 $53.55• S5,35&00! S63.10 i $6,310.00 S53.47; $5,347.00
1i 79 60 11-1/2" meter flange bronze w/F.LP.T _ $10.15 $609.00! S9.69' 5581.401 S11.35 1 5681.00 538.42 1 S2,305.20
ii SO I 2"meter flange bronze with F.I.P.T._ $13.25 51 32_512.65 51,265.00 514.7 $ 475.00 _- 561.28 56,128.00
1 81 300 3/4"ells bronze 90 degree 51.96 5588.00 I 52.30 $690.00 $2.491 5747.1)0' 50.99 r S297.D0
i
! 82 300 1"ells bronze 90 degree _ _ $3.17 5951.00 $3.701 $1,110.001 53.85 S 1 155.00 1 S 1.52y 5456.00
l 83 40 1-1/2"brass swing check valve w1teflon seat,F.I.P.T $0.00 S0.00. S58.00 1,440.00 $8.65 $346.006 ' _
84 50 2'brass swing check valve w/teflon seat F.I.P.T. $0.00 $0.00 586.00 $4,300.001 SS3,00 i S2 t SO,tp S12.531 $626.50
85 60 1-1/2"ells bronze 90 degree $635 S381-00! --V-40._S444.00 57.60 5456.00_ 53.02 5181.20
86 100 2"ells bronze 90dgnee $10.25 51,025.001 S11.95 $1,195.00, 512.30 $1,230.00 -$4.91 5491.00:
87 300 3/4'street ells 90 degree bronze - _ 52.70 5810.00: $3.15 $945.00' 53.25 $975.00: _$1.28 $384.00.1
1 88 200 1'street ells 90 bronze__ 5439 $878.00: $5.15 $1,030.00 $5.25 51,050.00 $2.12 S424.00
89 60 1-1/2"street ells 90 degree bronze _ S8,78 5526.801 $10.25 5615.00 S10.50'. 5630.00 54.24 _ 1254_4J
90 __ 200 _2'street ells 90 degree bronze -___-.- 514.90 52,980.00- 51735_53470:00 _.$17.50 _ S3 500.00 _. $7.18 S 1,436.00
7- COBURN SUPPLY GOLDEN TRIANGLE PIPE HUGHES SUPPLY ;SPI MUNICIPAL SUPPLY
Arm-4, Otv ti --------V-nit ----TO41-
TA41-AL e t .335,29- ----47 --L 710 x.10LC63b3
NIPPLES
1 91 1500 3/4"x 2*bronze nipple $0.74 $1,110.00' $100 5I,500.00 SLOO
_S1 509.�01 50.77; SI 15500
P92 �600 3/4-?S,6�bnnilc
$1.98 51,128.00 2.55 $1 530.00 $2.30. S1,38 .00 1971 51,182.
11_93 1 400 __1_x 3'bronze ni le 51.45. $590 QQ $1.95 $790.00 51.69 S676.001 51.51 $604.00
94 100 1 6"bronze nipple S2.75' S275.00 S3.75 S375.00 $3.20 5320.00 5189 $289.00
95 50 1-1/2*x 4'�b S3-30 5165.00 5445 5222.50 S3.79. $199.50 53.31 $165.50
1
10
S4.251 5425.00 55.75 5575.00 54.85 5495.00 54.33 5433.00
% �O2 4 bronze rup
97 _bronze nip plc S6.251 5625.00 5845 5945.00 57.15 $715.00 56.52 $652.00
MANUFACTURER"-; ---Mcddlms--------LMRr4M-- Midland Lee
$4,308.00 $4.480.50
TUBINGS
98 5,000 3
/4'X 5W PVC C.T.S.tubing 50.12 $600.00 50.12 5600.00 50.12 5620.00 I SO.111 $550.00
1
99 2-0-400 V x 300'PVC C.T.S.tubing $0.17•___53,468.00 SO.I S31"8.00
ir 100 1 2,000 I-I "x LOW PVC C.T.S.tubing 0.36* S720.00_ SO.37 574000 50.70 SI,400.00! $0.36 5720.00
11 101 2,000 2-.100'PVC C.T.S.tubing qfiO. S1,200.00- SO.62 SI,240.00 50.73 5I.460.00 50.591 51,180.00
-N-uMu-- --Naps
FIRE HYDRANT BURY
102 40 Fire Hydrant American Darling B-84-B 3'6"bury `_B [3 ___S749.0o _S29.960.00 5750 00. S30:000 00 NR_ N B
-M-A NVfACT�;RER.BID .American Darh
.--Lrmcrican
Total_-Fire HydrAtvt-D.. N 00
------------U0,0MOO NB
VALVES AND VALVE TAPS
103 60 6 ate valve MJ.x M.). $261.73 S15,703.90 5248.00 $14,880.00 5249.00! 514,940.00 $287.55. $17,253.00
104 30 8'gate valve MJ-x M.J. 5407.18 $12,21540 $385.00 S11 550 w 5400.001. $12,000.00 5447.50 S13,425.00
105 30 Darling 665qppm (Kennedy.Mueller)American 50.00 50.00 S33 1.00 59,930,00 5353.001 510,590.00 S331.001 S9,930.00
ad,
tapping valve tap x J. $393.50 $7,870M 5494.00
106 20 8 _$9 880.00 5526.00 S10,520.00; S491,00 1 S9,820.00
m
im!
To -valves 46.240.00_W-789,2Q.
METER BOXES
107 600 #37 concrete meter box no lid $13.50 $9,100.00 MaS X50.00 $13.25 57,950.00 $13.16: S7,896.00
108 80 #65 concrete meter box no lid S22.94 S1,935.20 j S20.75. $1,660M $22.70; $1,816.00 $22.35 $1,799.00
109 i 300 #37T cast iron(solid)lid for#37 marked wate r, $10.60 MW$3,190.00: $9.601 S2, ' $23.001 $6,900.00: SIO.36 $3,108.00
ncrete meta box American made
110 80 #65 cast iron meter box lid 2 piece,marked water. 520.10 $1,608.00 SI&IO: $1,448.00: S53.001 $4.240.00 S19.59 $1,567.20
111 200 Cast iron meter box,Ford YMBHC 141233 straight NIB. NB N/B N/B $84.001 $16,800.001 $79.11 515,822.00
locking ball inlet with compression nut 10"high
dual check lid.for 5/8*-3/4'meters
112 50 Cast iron meter box Ford YL 111-444 straight ball N/B N/B IZIB N/B 5129.001 S6,400.00! 5118.94 55,947.00.
t
inlet with compression nut 10"high,I"female I.P.T.
outlet non-locking lid,for V meter
113 25 CAM iron grade adjuster Ford LYGA 1-1/4"-3" N/B N/B N/13 N/B: $30.00 S750.00! 528,06' 5701-50
cotnplete for Ford cast iron box YL141233
114 24 2-Cast iron Ford 12-23/32"high protector meter box N/B N,B N B N/B $225.00 $5.400.00 5212.15 $5,091.60
complete with 3 piece lid muted Water.FPMB-7
Standard finish.
115 24 2'Ball inlet Ford BFP 83-777W M.I.P.T.x FIg for a N/B N/B I's N/B S52.75 j SI.266.00 $74.991 $1,799.76
Ford cast iron meter box
ii 116 24 2'Ball inlet Ford BFP 31-777 M.I.P.T.x I'll;for a NIB N/B 11B NIB $54.801 5I,315.20: $50.971 S1,223.23
Ford cast iron meter box
ii117 12 2* Ford protector cast iron meter box lid end pc N/B N/B, Ks N/B' S9.50 $114.001 58.85 5106.20
FPMBL-EL__
118 12 2"Ford protector cast iron meter box lid center pc. NIB N/B till N/B $23.00 $276.00 $21.39' $256.68
FP?6fBL-C7
119 j 12 .1-1/2"Ford ball valve BFP83-676W F.I.P.T.x Flg for N/B N/B. N/B NIB $53.50 $642.00, S39.42 5473.04
1-1l2"meter. _
120 12 1-1/2"check valve bronze Ford HFS31-666.F.I.P.T.x N/B: N/B N/B N/B S45.001 $540.00 542.03 5504.36:
MANUFACTURER BID, FordtSoydim Fg.rA-
IL4-723-20------1U!K-kOO
OBURN SUPPLY GOLDEN TRIANGLE PIPE'HUGHES SUPPLY SPI MUNICIPAL SUPPLY
----------- BEA1N-Qh[T-TX- -BEAUMO
VT.,TX JASPER- LAF YETTE,LA
VALVE BOXES
121 40 'Valve box top C.I.5-1/4'x 10"American made S11.05 S442.00 SIO.25 _____S410.00 S15.25 5610.00 j 5I0.081 5403.20:
122 60 Valve box lid C.I.for 5-1/4"box American made $6.90 $414.00 $6.45 5387.00 $8.50 S510.001 S6.371 5382.20'
1. 123 100 Valve box riser 5-1/4"x 2-1/4"C.1.American made $12.25 5I,225.00 $12.45 S1,245.00 516.00 S1.600.00. $12.21 51,221.00
124 100 Valve box bottom 5-1/4'Tyle 562-S 5 _.,SI,795.00 517.85 $1,795.00 S22.0.0 S2,200.00 $17.511 51,751.00
.
,
.00 $190000
125 100 Valve box top 5-1/4"x 16"long shaft cast iron for Tyler S14.95 51,495.00 514.60 $1.460.00 $19 S13.921 5I,392.00
562-S American made
-
. MANU Acn -- IACT Pipe let
T
----S5,371,00, $5.4
1 9,40
iiFIRE HYDRANT EXTENSIONS - [
126 8 12"fire hydrant extensions for B94 darling fate S14 I.70 SI,133.60 $142.50 $1,140.00 S150.00 S1,200.00 NIB j N/B
;hydrant
127 4 118"fire hydrant extensions for B94 darling fire $161.80: S647.20 5162.25 5649.00 5171.00: $694.00 N/B N/B
hydrant
128 2 24"fire hydrant extensions for B84 darling fire S181.80, 5363.601 S182.90 $365.60 $191.00 S382.00; NIB NIB
!L
-D-W.-Tire.HydraaLE&Im_i-9ns.-.----. $2-15460 _S2.2-66M-------
CHECK VALVES
129 25 1,4"brass swine check valve with teflon seat.F.I.P T $14.62 5365.50 52500 5625.00 517.00 5425.00-
425. $8.04 5201.00
130 50 1"brass check salve with teflon seat..FF LP I 52248 S1.12400 533.50 51.675 DO $21.50 $1,075.00 S8 31 5415.50
-_131 10 1-1/2"brass check valve with teflon seat-F.I.P.T. $36.80 S368.00 558.00 558000 536.00 5360.00 $36.27 5362.70
132 10 2"brass check valve with teflon,seat,F.I.P.T. S53.50 I 5535.00 $96.00 5860.00 $53.00 5530.00 $45.851 $458.50
7490-0 437-70
Total-Check Valves
MECHANICAL JOINT RESTRAINER
133 50 6"mega lug mechanical joint restrainer series 526.90 SI,345.00 $28.00 S1,400.00 529.00. S1,400.00 527.77 51,388.50
.2000PV for PVC C900 class 150 pipe bolts
and gaskets
134 40 18"mega lug mechanical joint restrainer series S36.95' SI,478.00 $38.50 51,540.00 S37.751 S1,510.00: $38.191 S1,527.60
2000PV
c' 150 pipe bolts
for PV -
and gaskets package 1,,m'.lug
135 20 12"mega lug mechanical joint restrainer series S68.30 S1,%&00! $71.25 S1,425.00 569.00! S1,380.00--T-
s7o.56, 51,411.20
2000PV for PVC C900 class 150 pipe;bolts
and gaskets packaged w/mcRa lug
136 200 3/4"x V coupling union bronze 50.00 $0.00 i 56.45 51,290.00 56.1.5'. 51a30.00 51.551 5310.00
137 10 .3*Mechanical Joint Accessory Pack 54.70: 547.00 $5.30 553.00 S5.90: S58.001 $5.201 $52.00
j. 139 10-.4*Mechanical Joint Accessory Pack S4.70! S47.00- 55.30 $53.00 S5.60 i S56.00 i S5.20! S52.00
0
139 6'Mechanical Joint Accessory Pack 56.05 i S302.50 1 $6.90 $340.00- S7.20 i S360.00' $6681 $334.00
�5 6 8"Mechanical Joint Accessory Pack $7.401 5370.00 58.30 5415.00 $8.80 i S440.00! $8:16 1 5409.00
141 50 12"Mechanical Joint Accessory Pack SIO.&O i 5540.001 $12.10: 5605.00 512.801 $640.001 $11.88: $594.00
142 10 16.Mechanical Joint Accessory Pack _____ S25.20 5252.001 $28.35 $293.50 530.00; S300.00 i 527.841 $278.40
141 3 10 20"Mechanical Joint Accessory Pack SS1 80 5518 00 S57.85 S579.50; $61.00 5610.001 $56.781 5567.80
AMRER BID_- -Ebba
tra S6,265.501 $7,
-Q: $7,994,001
-----------Rmm!nvndd Award AL-------L--- - 547.103.30 516X649_ � $91,S61,36
`Denotes award based on application of sales tax impact formula.
SPI Muncipal Supply withdrew bids on items#16-29,36,37,59-61,62-66,81-90,129,130,136; awarded to next low bidder.
Coburn Supply did not meet specification on item#27,awarded to next low bidder
Cit y of Beaumont
•�• Council Agenda Item
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kyle Hayes, Economic Development Director
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 7, 2000
REQUESTED ACTION: Consider a one-year renewal contract with Carolyn C. Chaney
&Associates, Inc. to act as the City of Beaumont's Washington
Assistant.
RECOMMENDATION
Administration recommends approval of a one-year renewal contract with Carolyn C. Chaney
&Associates, Inc. in the amount of$53,130. The contract will also include a maximum of$4,000
for reimbursable expenses. The contract amount and reimbursable expenses have remained the
same as in last year's contract. The contract will be effective January 1, 2001.
BACKGROUND
On a yearly basis since 1980, the City has contracted with an organization to provide legislative
services on the federal level. Ms. Chaney, as the City's Washington Assistant, is responsible for
reviewing federal executive proposals, legislation under consideration, and proposed and adopted
administrative rules and regulations which could impact the City of Beaumont's policies or
programs.
BUDGETARY IMPACT
Funds are budgeted for this expenditure in the FY 2001 Budget.
PREVIOUS ACTION
None.
SUBSEQUENT ACTION
None.
RECOMMENDED BY
City Manager and Economic Development Director.
RECOMMENDED MOTION
Approve/Deny a one-year renewal contract with Carolyn C. Chaney& Associates, Inc. to act as the
City of Beaumont's Washington Assistant.
CAROLYN C. CHANrEY & AssocIA'TFS, INC.
LOCAL GOVERNMENT CONSULTANTS
December 4, 2000
Mr. Stephen J. Bonczek
City Manager
P.O. Box 3827
Beaumont, TX 77704
Dear Steve:
Please consider this a formal request to renew the contract between the City of
Beaumont and Carolyn C. Chaney& Associates,Inc. for federal legislative and information
services for one year beginning January 1, 2001. A copy of an updated contract is enclosed
for your review.
As always, it has been a pleasure representing the City of Beaumont in Washington,
and I am proud to say that 2001 would mark my 20`h year of providing federal advocacy
services to the City. I believe that 2000 was a very good year for the City, particularly the
$500,000 HUD earmark for improvements to the Charlton-Pollard neighborhood,as well as
$150,000 in Transportation Department funding for train crossing"quiet zones." We also
hope to continue to work next year on federal assistance for Port of Beaumont improvements,
upgrades to the City's sewer system,and the Lamar Criminal Justice Training and Education
Center that will provide great benefits to the Police Department.
Of course, none of our success in Washington could be possible without your hard
work and guidance, as well as the assistance of the Mayor and City Council, and your fine
staff. The key to the success of these projects is thorough preparation and background as well
as timely promotion with the congressional delegation, and City officials have always been
eager to assist with these duties.
We are looking forward to continuing our relationship with the City of Beaumont,as
well as working with you to develop a Federal Program for 2001. Please let me know if you
have any questions or comments about the contract.
Sincerely,
Carolyn C. Chaney
Washington Assistant
' ptGU1I0100 C� 0100 _
1401 K STREET, NW SUITE 700 WASHINGTON, DC 20005-3401
TELEPHONE 202/8424930 FAx 202/842-5051
k,%vw.capitaledge.com/chanev.html �`
AGREEMENT
BETWEEN THE CITY OF BEAUMONT, TEXAS
AND
CAROLYN C. CHANEY & ASSOCIATES, INC.
1401 K STREET, NW - SUITE 700
WASHINGTON, D.C. 20005-3430
Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes
referred to as the "City") and Carolyn C. Chaney & Associates, Inc. (hereinafter
sometimes referred to as "Consultant") agree to assume the following obligations.
L Obligations of Consultant
A. Consultant will organize and operate a unit to act as a
Washington office for the City and will be the assigned member
of its staff. Consultant will be responsible for obtaining and
furnishing requisite staff,office space,utilities,furnishings,and
equipment, common-use office supplies and services, and
general administrative support according to the level of service
specified in Paragraph IV;
B. Consultant will confer with the City Manager and such other
City personnel as the City Manager may designate at the times
and places mutually agreed to by the City Manager on all
organizational planning and program activities which have a
bearing on the ability of the City to make the best use of federal
aid programs;and will act as Washington Assistant to the City
of Beaumont, Texas;
C. As Washington Assistant the Consultant will review federal
executive proposals,legislation under consideration,proposed
and adopted administrative rules and regulations and other
Washington developments for the purpose of advising the City
on her own initiative of those items which may have a bearing
on City policy or programs;
D. More specifically, as Washington Assistant the Consultant will
advise and consult on behalf of the City with the White House
and any other Federal agencies,departments and commissions
as may be necessary to the performance of full Washington
service to the City Manager and the City. Additionally,the
Consultant will act as liaison with the U.S. Conference of City
Managers and the National League of Cities,and will furnish
legislative and administrative analyses of issues as requested;
E. As Washington Assistant the Consultant will secure and furnish
such detailed information as may be available on federal
programs in which the City indicates an interest;
1
F. As Washington Assistant the Consultant will review and
comment on proposals of the City which are being prepared for
submission to federal agencies when requested to do so by the
City Manager or his designees;
G. As Washington Assistant the Consultant will maintain liaison
with the City's Congressional delegation and will assist the
delegation in any matter which the City determines to be in its
best interest in the same manner as anv other member of the
City's administrative staff might render assistance;
H. As Washington Assistant the Consultant will counsel with the
City regarding appearances by City personnel before
Congressional committees and administrative agencies and will
arrange for appointments and accommodations for City
personnel as necessary;
I. As Washington Assistant the Consultant will contact federal
agencies on the City's behalf when City applications are under
consideration by such agencies and counsel the City to take
whatever steps appear to be required to obtain the most
favorable consideration of such applications;
J. As Washington Assistant the Consultant will advise and consult
with or otherwise make assistance available to such
representatives of the private sector who are engaged in
economic development activities as determined by the City
Manager to be in the best interests of the City;
K. In fulfilling her responsibilities under this Agreement, the
Washington Assistant will act in the name of the City of
Beaumont,Texas under the supervision of the City Manager.
Any change in the person of the Washington Assistant from the
person representing the City as of the effective date of this
agreement must be approved by the City Manager.
II. Obligations of the City of Beaumont, Texas
A. To advise the Consultant of the name or names of persons
other than the City Manager authorized to request service and
the person or persons to be kept advised by the Washington
Assistant;
B. To supply the Consultant with a summary of all federal
programs in which the City is participating and advise the
Consultant of any new applications filed, together with
pertinent details as to the substance of such applications;
2
C. To supply the Consultant with copies of budgets, planning
documents, and regular reports of the City Manager and
departments, Council agenda and proceedings,newspapers and
other materials which will assist the Consultant in keeping
current on City policies and programs;
D. To reimburse the Consultant for(1)all travel expenses incurred
pursuant to Paragraph I,Subparagraphs D and G;(2) expenses
for attendance at any other meetings attended by the
Washington Assistant outside Washington,DC,at the request
of the City;
E. To reimburse the Consultant for other expenses which are
incurred within Washington, DC on behalf of the City in
carrying out the provisions of this Agreement and as approved
by the City Manager subject to the provisions of Paragraph IV;
F. To bear long distance telephone, photocopying, executive
expenses and postage expenses.
III. The City of Beaumon4 Texas and the Consultant concur thatthe
following exclusions shall apply to this Agreement:
A. The Consultant:
1. Will not represent commercial or industrial establishments of
the City in pursuit of federal business except in accordance with
the provisions of Paragraph I, Subparagraph J, above;
2. Will not, by virtue of this Agreement, represent other local
government agencies in Beaumont,Texas except those which
are instrumentalities or agencies of the City of Beaumont,
Texas;
3. Will not perform any legal,engineering,accounting or other
similar professional service;
4. Will not directly or indirectly participate in or intervene in any
political campaign on behalf of or in opposition to any
candidate for public office in or representing the City.
3
IV. Compensation
The cost of service will be$53,130.00 for twelve months,payable in advance,in equal
monthly installments of$4,427.50 commencing on the first day of January, 2001. In
addition, a maximum of$4,000.00 for reimbursable expenses incurred pursuant to
Paragraph II, Subparagraphs D, E, and F.
V. Termination
Either parry may terminate this Agreement at any time by giving the other at least sixty
(60) days notice in writing of such termination.
IN WITNESS WHEREOF:
ATTEST DATE
Carolyn g—.- C aney, Washin Assistant
Stephen J. Bonczek, City Manager
4
J
City of Beaumont
Cie Council Agenda Item
A � g
TO: City Council
FROM: Stephen J. Bonczek, City Manager
PREPARED BY: Kandy Daniel, Treasurer
MEETING DATE: December 12, 2000
AGENDA MEMO DATE: December 8, 2000
REQUESTED ACTION: Council consider a resolution to allow Hibernia National Bank to
pledge the following security as collateral for City accounts which is held at the Federal Reserve
Bank of Atlanta, effective December 8, 2000.
Cusip No. Description Current Value Market Value
31359MEX7 FNMA, 6.5%, Due 08/15/04 $1,000,000.00 $1,008,437.50
RECOMMENDATION
The administration requests approval of a resolution to pledge securities covering City deposits
at Hibernia National Bank which have a current market value of$1,008,437.50.
BACKGROUND
The City of Beaumont maintained uncollected ledger balances at Hibernia National Bank in the
amount of$3,356,528.17 on December 6, 2000. After pledging the above security, the market
value of pledged collateral totals $6,139,059.85 and along with FDIC coverage is sufficient to
collateralize current deposits as well as any deposits anticipated in the near future.
BUDGETARY IMPACT
None.
PREVIOUS ACTION
Council approved a release of collateral by Hibernia National Bank in the amount of
$1,006,180.29 in October 2000.
SUBSEQUENT ACTION
Subsequent Council action will be requested to pledge or release additional collateral when
appropriate.
RECOMMENDED BY
City Manager and Finance Officer
RECOMMENDED MOTION
Approve/Deny resolution to allow Hibernia National Bank to pledge the following security as
collateral for City accounts which is held at the Federal Reserve Bank of Atlanta, effective
December 8, 2000.
Cusip No. Description Current Value Market Value
31359MEX7 FNMA, 6.5%, Due 08/15/04 $1,000,000.00 $1,008,437.50